Payroll Clerk (6hrs daily)

Financial Company Malta; Malta (MT); On-site; USD 21,000 - 28,000; Part time

Job summary

Financial Company Malta is seeking a payroll administrator to accurately process payroll, maintain employee records, and ensure compliance with payroll legislation and company policies. The role emphasizes meticulous attention to detail, data privacy, and timely payroll execution.

You will handle timesheets, wages, bonuses, and deductions, while providing support to employees and coordinating with government authorities on work permits for Third-Country National staff.

Qualifications

• Experience in payroll processing and data handling.
• Strong attention to detail and numerical accuracy.
• Good analytical skills and problem-solving ability.
• Effective communication with employees and stakeholders.

Responsibilities

• Process payroll accurately for all employees.
• Maintain up-to-date employee records and ensure data privacy.
• Prepare payroll reports for management, accounting, and audits.
• Assist in payroll-related tax filings and compliance tasks.
• Respond to employee payroll inquiries and resolve issues.
• Manage work permit applications for Third-Country National employees.
• Monitor permit expiries and liaise with government authorities.

Skills

Payroll processing

Attention to detail

Analytical skills

Communication skills

Tools

Shireburn Indigo

Microsoft Excel

Job description

About The Company
Our client is a well-established international hospitality brand and part of a leading group in Malta.

Job Description
The role is responsible for accurately processing payroll, maintaining employee records, and ensuring compliance with payroll legislation and company policies. It requires excellent attention to detail, strong organisational skills, and a solid understanding of payroll processes to ensure employees are paid accurately and on time.

Role and Responsibilities

• Payroll Processing:
• Collect and review timesheets, and/or other attendance records.
• Calculate and process employee wages, salaries, bonuses, and other compensation.
• Input payroll data into the payroll system accurately and timely.
• Verify accuracy of payroll transactions and resolve discrepancies.
• Employee Records Management:
• Maintain accurate and up-to-date employee records, including personal information, tax withholding, and deductions.
• Ensure compliance with data privacy regulations and confidentiality of employee information.
• Update employee records with changes in status, such as new hires, terminations, promotions, or salary adjustments.
• Payroll Reporting:
• Prepare and distribute payroll reports to management and other relevant stakeholders.
• Generate reports for accounting, auditing, and regulatory compliance purposes.
• Assist in the preparation of payroll-related tax filings and reports.
• Employee Service:
• Provide assistance and support to employees regarding payroll-related inquiries, issues, and requests.
• Respond to employee questions regarding pay, deductions, and benefits.
• Apply for and renew work permits for Third-Country National (TCN) employees in accordance employment regulations.
• Prepare, submit, and track work permit applications and renewal requests with relevant government authorities.
• Ensure all supporting documentation is complete, accurate, and submitted within required deadlines.
• Monitor permit expiry dates and maintain records to ensure continuous legal employment status.
• Liaise with employees, government agencies, and internal departments regarding permit applications, renewals, and compliance requirements.
• Maintain confidential employee records and ensure compliance with the law.
• Provide guidance to TCN employees on documentation requirements and permit processes.

Requirements

• Previous experience in payroll processing or a similar role is preferred.
• Proficiency in payroll software, preferably in Shireburn Indigo, and Microsoft Excel.
• Strong attention to detail, mathematical and analytical skills.
• Effective communication and interpersonal skills.
• Knowledge of payroll laws, regulations and best practices.
• Ability to work independently and as part of a team.

Offer

• 6hrs daily.
• Salary €21K.
• They also offer additional benefits, which will be discussed directly with the client should you be shortlisted for the role.