Payroll Clerk

Oates Energy; United States; Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan with company match

Paid time off

Professional development assistance

Tuition reimbursement

Flexible work arrangements

Employee assistance program

Wellness initiatives

Job summary

Oates Energy, Inc. is seeking a Payroll Clerk to oversee the full payroll cycle and ensure accurate, timely compensation for our US-based workforce. The role supports compliance with federal, state, and local tax requirements and works closely with HR to verify timesheets and changes.

The ideal candidate will bring 1–3 years of payroll experience, strong Excel skills, and a meticulous approach to data integrity while maintaining strict confidentiality and operational efficiency.

Qualifications

• 1–3 years of practical experience in payroll administration or similar financial role.
• Expertise in payroll processing, including tax regulations and benefit deductions.
• Advanced proficiency in payroll management platforms and Excel.
• Strong attention to detail and accuracy in financial calculations.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Clear and professional communication when responding to payroll inquiries.

Responsibilities

• Oversee the entire payroll cycle, including base wages, overtime, bonuses, and deductions.
• Audit and reconcile payroll accounts to resolve discrepancies in hours, pay rates, or withholdings.
• Prepare and submit federal, state, and local tax filings and statutory reports.
• Collaborate with HR to verify timesheets, track leave balances, and process personnel changes.
• Maintain confidentiality and security of sensitive payroll data.
• Generate detailed payroll reports and support internal/external audits.
• Stay informed about changes in labor laws and payroll software to improve processes.

Skills

Payroll processing

Attention to detail

Communication

Education

Bachelor's degree in Accounting/Finance

Tools

Payroll software

Microsoft Excel

Job description

For over two decades, Oates Energy, Inc. has built a trusted reputation for delivering truly customized utility billing and submetering. Our track record of excellence includes long-standing partnerships with property owners and managers of multifamily communities and commercial properties nationwide. With a focus on collaboration, reliability, and flexibility, we’ve consistently achieved high customer satisfaction by providing customized utility billing and submetering services tailored to the unique needs of each client.

The Energy and Utilities division is seeking a dedicated Payroll Clerk to ensure the accurate and timely disbursement of employee compensation. This position plays a vital role in maintaining financial integrity and regulatory adherence while building trust among staff within our dynamic, service-critical industry. The ideal candidate will blend strong analytical skills with operational knowledge to optimize our payroll operations.

Responsibilities

• Oversee the entire payroll cycle, including the calculation of base wages, overtime, bonuses, and various deductions for a diverse employee base.
  
• Conduct regular audits and reconciliations of payroll accounts to detect and resolve discrepancies related to hours worked, pay rates, or tax withholdings.
  
• Prepare and submit all necessary tax filings and statutory reports, ensuring full compliance with federal, state, and local regulations.
  
• Collaborate closely with Human Resources and department managers to verify timesheets, track leave balances, and process personnel changes.
  
• Ensure the confidentiality and security of sensitive financial information and payroll records.
  
• Generate detailed payroll reports and provide necessary documentation to support internal reviews or external audits.
  
• Stay informed about changes in labor laws and payroll software to continuously improve operational processes.
  

Requirements

• Possess 1 to 3 years of practical experience in payroll administration or a similar financial role.
  
• Demonstrate expertise in payroll processing, including a thorough understanding of tax regulations and benefit deductions.
  
• Show advanced proficiency in payroll management platforms and Microsoft Excel.
  
• Maintain an exceptional eye for detail with a commitment to accuracy in all financial calculations.
  
• Demonstrate the ability to work independently and manage multiple priorities effectively in a fast-paced environment with strict deadlines.
  
• Communicate clearly and professionally when responding to payroll inquiries from employees and management.
  
• Hold a Bachelor's degree in Accounting, Finance, or a related field (preferred).
  
• Competitive salary and performance-based incentives.
  
• Comprehensive health, dental, and vision insurance coverage.
  
• Retirement savings plan with company matching contributions.
  
• Paid time off including vacation days, holidays, and sick leave.
  
• Professional development opportunities and tuition reimbursement.
  
• Flexible work arrangements where applicable.
  
• Employee assistance programs and wellness initiatives.