Payroll Clerk

Mills Marine & Ship Repair Llc; Suffolk (VA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

11 Company Paid Holidays

Job summary

Mills Marine & Ship Repair LLC in Suffolk, VA is seeking a detail-oriented Payroll Clerk to support payroll operations in a shipyard setting. You will process payroll for hourly, salaried, and contract staff and track labor across vessels and projects.

Responsibilities include timecard validation, data integrity, and generating labor reports for audits and government contracts, whilst ensuring compliance with federal and maritime labor laws.

Qualifications

• High school diploma or equivalent.
• Previous payroll, accounting, or administrative experience preferred.
• Attention to detail and ability to meet strict deadlines.
• Proficiency in Microsoft Excel and payroll/timekeeping systems.
• Ability to handle confidential information professionally.
• Strong organizational and communication skills.

Responsibilities

• Process weekly and/or biweekly payroll for hourly, salaried, and contract employees.
• Review, verify, and enter timecards, job numbers, overtime, and shift differentials.
• Track labor hours by vessel, project, or work order for job costing and reporting.
• Maintain payroll records and confidential employee information.
• Calculate wages, overtime, deductions, per diem, and premiums.
• Respond to payroll inquiries and resolve discrepancies promptly.
• Assist with onboarding and processing terminations.
• Prepare payroll and labor reports for management, audits, and contracts.

Skills

Attention to detail

Discretion with confidential info

Strong communication skills

Organizational skills

Deadline-driven

Education

High school diploma or equivalent

Tools

Excel

Payroll software

Timekeeping systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

SUFFOLK, VA, US

3 days ago Requisition ID: 1223

Position Summary

Mills Marine & Ship Repair LLC is seeking a detail-oriented Payroll Clerk to support payroll operations within our shipyard and maritime repair environment. The Payroll Clerk is responsible for processing employee payroll accurately and on schedule while supporting job-based labor tracking and compliance with applicable labor regulations.

Essential Duties and Responsibilities

• Process weekly and/or biweekly payroll for hourly, salaried, and contract employees
• Review, verify, and enter employee timecards, job numbers, overtime, and shift differentials
• Track labor hours by vessel, project, or work order to support job costing and reporting
• Maintain accurate payroll records and confidential employee information
• Calculate wages, overtime, deductions, per diem, and applicable premiums
• Respond to employee payroll inquiries and resolve discrepancies in a timely manner
• Assist with payroll setting up for new hires and processing for terminations
• Prepare payroll and labor reports for management, audits, and government contracts
• Ensure compliance with federal, state, and maritime labor laws
• Coordinate with HR, accounting, supervisors, and job clerks to validate payroll data

Required Qualifications

• High school diploma or equivalent
• Previous payroll, accounting, or administrative experience preferred
• Strong attention to detail and ability to meet strict deadlines
• Proficiency in Microsoft Excel and payroll/timekeeping systems
• Ability to handle confidential information with professionalism
• Strong organizational and communication skills

Preferred Qualifications

• Experience in a shipyard, maritime, construction, or industrial environment
• Familiarity with job-cost payroll, union payroll, or government contract requirements
• Knowledge of overtime rules, shift work, and project-based labor tracking
• Office-based position within a shipyard environment
• Regular interaction with operations personnel working varied schedules

Equal Opportunity Employer

Mills Marine & Ship Repair, LLC is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.

Physical Demands and Expectations:

• Regular physical activity includes walking, climbing stairs, bending, stooping, reaching, standing and prolonged sitting.
• Ability to speak, read, hear and write, with or without assistance.
• Ability to use phone and computer systems, copier, fax and other office equipment.

This position description represents a summary of the major components and requirements of the outlined job. Other duties and responsibilities may be assigned or required as business needs dictate. Questions regarding this description should immediately be addressed to the department manager or to Human Resources.

Benefits

Benefits: In addition to competitive pay, we provide a benefits package that is among the best in the industry. Our comprehensive benefits encourage our employees and their families to build a lifelong relationship with Mills. Benefits are subject to employment eligibility.

• Paid accrued vacation time.
• Health, dental, and vision insurance
• Company-paid life and accidental insurance with Supplemental Coverage Option as well
• Legal Resource benefit
• 11 Company Paid Holidays

Mills Marine is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Mills Marine is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.