Payroll Assistant

Pacific Maritime Group Inc DBA Pacific Tugboat Service Inc; San Diego (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Sick and vacation package

Paid Holidays

Company paid health benefits (medical,

401K with Company Match

Voluntary benefits like FSA/Aflac

Year-end bonus opportunity

Job summary

Pacific Maritime Group Inc DBA Pacific Tugboat Service Inc is seeking a Payroll Assistant to support the payroll specialist and HR manager, ensuring accuracy and compliance while assisting employees with ADP questions to meet payroll deadlines.

Join a great company with a comprehensive benefits package and a strong work culture. The role involves timecard processing, data integrity, regulatory compliance, and collaboration with managers to ensure timely and accurate payroll in a maritime setting.

Qualifications

• 2+ years of payroll experience.
• Experience with prevailing wage and Davis-Bacon wage determination, preferred.
• Knowledge of the Department of Industrial Relations (DIR) rules and regulations, Preferred.
• Experience in maritime industry is a plus.

Responsibilities

• Calculate and process timecards and corrections in accordance with policies and laws.
• Manage and ensure accurate employee data in the payroll system.
• Administer regulatory requirements (garnishments, tax levies, etc.).
• Process irregular, off-cycle and manual checks per guidelines.

Skills

Payroll

ADP

Attention to detail

Timekeeping

Communication

Tools

ADP payroll system

Job description

The payroll assistant will support the payroll specialist and HR manager to ensure accuracy and compliance, while assisting employees with any questions and/or issues regarding ADP to meet payroll deadlines.

Be a part of a great company with comprehensive benefits package and a great work culture!

Responsibilities

• Calculate and process timecards and corrections, including calculating overtime, deductions, per diems, subsistence, fringe benefits etc. in accordance with company policies and State, Federal and Union laws.
• Manage & ensure employee data is correct in the payroll system, such as hours worked, new hire information, employee changes, promotions, deductions, etc.
• Administering regulatory requirements (e.g., garnishments, tax levies, support orders, and other adjustments to payroll as necessary)
• Process irregular, off cycle and manual checks, to include but not limited to, separation payments, severance agreement payments, litigation agreement payments, in accordance with state and federal guidelines.
• Daily update of payroll records and process routine changes to employee records.
• Review of timecards every Monday to verify everything is correct and for final review by the payroll specialist.
• Serve as liaison with ADP to help managers and employees with any questions/issues regarding ADP and to meet payroll deadlines.
• Trains new hires on job coding, transfers, clocking in and out rules.
• Ensure that the regular and prevailing wage/certified payroll is processed accurately, efficiently and in a timely manner.
• Verifying that sick leave and vacation balances are accrued and deducted with 100% accuracy for each pay cycle.
• Assists with time clock issues/entries
• Reconcile/audit W-2s at year end
• Trains new employees to use ADP clock in and out, transfers, job coding, time off submittal, etc.
• Other duties as assigned.

Requirements

• 2+ years of payroll experience.
• Experience with prevailing wage and Davis-Bacon wage determination, Preferred
• Knowledge of the Department of Industrial Relations (DIR) rules and regulations, Preferred
• Experience with ADP payroll system, Preferred
• Experience in maritime industry is a plus
• High level of integrity; ability to maintain confidentiality
• Able to exercise maturity and sound judgment
• Excellent written and oral communication skills
• Excellent attention to detail, self-motivated, and proactive with the ability to execute tasks with minimal instruction
• Excellent time management skills with the ability to manage multiple tasks with strict timelines
• Ability to work independently and as a member of a cohesive, results-oriented team
• Computer Literacy advanced MS Office/Excel skills
• Ability to read and interpret documents including process, procedure, and manuals

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear
• The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl
• The employee must be able to lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Proper heat/cold tolerance, working in all weather conditions.
• Comfortable working while exposed to grease, dirt, paint, water, wood residues, etc.
• Ability to work on a moving and uneven platform.

Salary:

$25.00-$27.00/Hr.

Benefits

• Sick and vacation package
• Paid Holidays
• Company PAID health benefits (medical, dental, vision and life insurance)
• 401K with Company Match
• Additional voluntary benefits like, FSA, Aflac products, additional life insurance, etc.
• Year-end bonus opportunity.

"Pacific Maritime Group is an equal opportunity workplace. We don't just accept but we celebrate and support differences for the benefit of our employees. Pacific Maritime Group is proud to be an affirmative action employer."

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