Payroll Specialist - Multi-Company/Multi-State

Stabbert Maritime; Seattle, Northern (WA, KY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

FSA

401(k) retirement plan

Paid vacation

Job summary

Stabbert Maritime, a Seattle-based company, seeks a Payroll Specialist to manage weekly and biweekly payrolls across multiple entities and states. You will ensure accurate payroll, bonuses, deductions, and related journal entries while partnering with Accounting and HR to improve processes.

The role is full-time with remote capabilities and a Ballard, WA office preference; compensation ranges from $80,000 to $90,000 plus bonus, with benefits including medical, dental, vision, FSA, 401(k), and

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• Experience in multi-entity payroll, preferably across multiple states.
• Proficiency with payroll systems and strong data accuracy.

Responsibilities

• Process weekly and biweekly payrolls for all entities and staff.
• Produce payroll journal entries and reconcile related accounts.
• Work with Accounting and HR to improve payroll processes and systems.

Skills

Payroll processing

Multi-entity payroll

Excel proficiency

Paylocity experience

Analytical skills

Communication skills

Education

Bachelor's degree in accounting/finance

Tools

Paylocity

QuickBooks Enterprise

Excel

Job description

Description

About Stabbert Maritime

Stabbert Maritime is a Seattle-based maritime company with operations in Seattle and Anacortes. We own and operate a worldwide fleet of vessels, providing specialized maritime solutions to clients across offshore, research, and industrial sectors. Our success is built on technical excellence, strong client partnerships, and a deep respect for our Vessels, Crew, and Customers.

We are seeking an experienced Payroll Specialist to join our Finance Team.

Position Summary

We are seeking an experienced Payroll Specialist to serve as the primary payroll expert across our multi-company, multi-state organization. This role runs weekly and biweekly payrolls for our shipyards, vessel operating companies, and administrative staff, and owns the accuracy of payroll, bonuses, and deductions along with the related journal entries and account reconciliations. Working closely with the Accounting and HR teams, the Payroll Specialist also supports general accounting activities and plays a key role in improving our payroll processes and systems. The ideal candidate has run payroll across multiple entities, has led or supported at least one payroll implementation, and works independently with a high degree of accuracy and discretion.

This is a full-time, exempt (salaried) position that can be performed remotely, with a preference for candidates able to work from our Ballard, WA office four days per month. Compensation is $80,000–$90,000 annually plus bonus, depending on experience, and benefits include medical, dental, and vision insurance, Flexible Spending Accounts (FSA), a 401(k) retirement plan, and paid vacation and holidays.

Essential Duties and Responsibilities

Payroll Processing

• Process weekly and biweekly payrolls for shipyards, vessel operating companies, and administrative staff, including crew and onshore wages, salaries, and benefits.
• Ensure accurate calculation of payroll, bonuses, deductions, taxes, and direct deposits.
• Serve as the primary payroll expert, partnering closely with the Accounting and HR teams.

Accounting & Reconciliation

• Prepare payroll journal entries and reconcile payroll, payroll tax, and benefit-related accounts.
• Perform monthly reconciliation of accounts.
• Post general journal transactions, including intercompany funding transfers.
• Review general ledger accounts for proper recording of transactions and correct as needed.
• Assist in preparing preliminary drafts of financial statements.

Process Improvement & Team Support

• Play a key role in process improvements by developing new or improving existing processes and technology to create greater efficiencies.
• Support AR, AP, and purchasing roles as needed.
• Perform other related duties as assigned.

Qualifications

• Bachelor’s Degree in accounting, finance, or related field with previous 3 year’s experience in multi-entity organization, ideally in the maritime, construction, or manufacturing industry
• Certified Payroll Professional or Payroll Compliance Practitioner credentials are beneficial
• Strong analytical and problem-solving skills to identify and resolve discrepancies
• Technologically savvy with excellent Microsoft Excel skills and experience with Quickbooks Enterprise software
• Must have led or supported at least one payroll implementation in your career; more than one preferred
• Knowledge of maritime (day rate) or project-based payroll a plus
• Experience with Paylocity preferred
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• High level of integrity and discretion
• Strong written and oral communicator

Requirements

Job Requirements

• Maintain strict confidentiality of payroll, compensation, and employee personal information.
• Work independently and exercise sound judgment with minimal direct supervision.
• Work adjusted hours as needed to meet payroll deadlines and month-end close.
• Maintain a reliable, secure remote work setup with high-speed internet.
• Comply with all company policies, including data security and confidentiality requirements.

Physical and Environmental Demands

• Primarily sedentary work at a computer for extended periods, with frequent use of hands and fingers for keyboard and data entry.
• Regularly communicate verbally and in writing with employees, leadership, and outside vendors.
• Occasionally lift and carry up to 20 pounds (files, equipment, office supplies).
• Work in a home office and company office environment in a shipyard which may involve exposure to noise, weather, and active industrial operations.

Stabbert Maritime is proud to be an equal opportunity employer.
If you are a hands-on maritime professional who values teamwork, accountability, and operational excellence, we encourage you to apply and join our growing team.