Payroll Clerk

Fairmont Hotels & Resorts; Sonoma (CA); On-site; USD 46,000 - 50,000; Full time

Job summary

Fairmont Sonoma Mission Inn & Spa is seeking a payroll and office administrator to support the Finance & Business Support team. You will process bi-weekly payroll, verify employee changes, and prepare payroll journals with accuracy and compliance.

Responsibilities include running daily labor reports, training new leaders on payroll systems, liaising with Talent and Culture on pay-related questions, and ensuring all paperwork meets standards.

Qualifications

• Computer literacy in Windows applications required.
• Excellent communication and organizational skills.
• Strong interpersonal and problem solving abilities.
• Highly responsible and reliable.
• Team player with guest-focused approach.
• Experience with Dayforce and Unifocus preferred.
• Office administration and hotel accounting experience preferred.
• Experience with union regulations preferred.

Responsibilities

• Offers professional, engaging and friendly service.
• Verifies employee changes and paperwork match.
• Processes bi-weekly payroll using Dayforce and payroll systems.
• Processes manual payroll checks.
• Generates payroll reports for the DOF/ADOF.
• Runs daily labor reports from Dayforce and Unifocus.
• Trains new leaders on payroll systems.
• Reconciles payroll taxes/benefits bi-weekly.
• Liaises with Talent and Culture on pay-related items.
• Manages vacation balance reporting for all departments.
• Follows departmental policies and safety policies.
• Performs other duties and special projects.

Skills

Windows applications

Communication skills

Interpersonal skills

Reliability

Teamwork

Guest focus

Office administration

Hotel accounting

Union regulations knowledge

Tools

Dayforce

Unifocus

Job description

Company Description

\"Why work for Accor?\"

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities and our Diversity & Inclusion initiatives
• Learning programs through our Academies

Job Description

Reporting to the Assistant Director of Finance & Business Support, responsibilities and essential job functions include but are not limited to the following:

• Consistently offers professional, engaging and friendly service
• Verifies employee changes done through interface are accurate and match paperwork
• Processes bi-weekly payroll using time and attendance and payroll systems, ensuring accuracy and compliance
• Processes manual payroll checks as needed
• Generates and saves payroll related reports for the DOF/ADOF to prepare the payroll journals
• Runs daily labor reports from Dayforce and Unifocus (Watson)
• Familiarity with Unifocus as a backup admin user
• Reconciles and audits all payroll-related taxes/benefits bi-weekly
• Trains new leaders on the payroll system and process
• Verifies employee changes are accurate and match paperwork
• Compiles audit packages for each payroll to ensure all paperwork has appropriate approvals and meets with standards and procedures guidelines
• Liaises with Talent and Culture regarding pay related items, including rates of pay, employee questions, employee changes, and compliance
• Manages and communicates vacation balance report for all departments in the hotel
• Follow departmental policies and procedures
• Follow all safety policies
• Performs other related duties and participate in special projects as assigned

Rate of Pay - $33.65 - $36.05 per hour

Qualifications

• Computer literacy in Microsoft Window applications or relevant computer applications required
• Excellent communication and organizational skills
• Strong interpersonal and problem solving abilities
• Highly responsible and reliable
• Ability to work cohesively as part of a team
• Ability to focus on guest needs, always remaining calm and courteous
• Experience with Dayforce and Unifocus preferred
• Previous Office Administration and Hotel Accounting experience preferred
• Experience with union regulations preferred

Physical Aspects of Position (including but are not limited to):

• Constant standing and walking throughout shift
• Frequent lifting and carrying up to 20 lbs
• Frequent kneeling, pushing, pulling, lifting
• Occasional ascending or descending ladders, stairs and ramps

Additional Information

Fairmont Sonoma Mission Inn & Spa, an elegant Spanish mission-style Inn, boasts exceptional accommodation in the heart of Wine Country. As one big team, community of service professionals, we come together and work with a common purpose to welcome, connect and serve others.

Visa Requirements:

Applicants must be able to provide proof that they are legally able to work in the United States.

Our Commitment To Diversity & Inclusion

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.