Payroll Clerk

Fairmont; Boyes Hot Springs (CA); On-site; USD 46,000 - 50,000; Full time

Job summary

Fairmont Sonoma Mission Inn & Spa in California is seeking an experienced Payroll Administrator to ensure accurate bi-weekly payroll processing and reporting. You will work under the Assistant Director of Finance & Business Support, handling payroll changes, taxes, benefits, and audits, while safeguarding compliance and confidentiality.

This role requires strong computer literacy, excellent communication, and the ability to train new leaders on the payroll system.

Qualifications

• Computer literacy in Microsoft Windows applications.
• Excellent communication and organizational skills.
• Strong interpersonal and problem solving abilities.
• Highly responsible and reliable.
• Ability to work cohesively as part of a team.
• Ability to focus on guest needs, always remaining calm and courteous.
• Experience with Dayforce and Unifocus preferred.
• Previous Office Administration and Hotel Accounting experience preferred.
• Experience with union regulations preferred.

Responsibilities

• Consistently offers professional, engaging and friendly service.
• Verifies employee changes done through interface are accurate and match paperwork.
• Processes bi-weekly payroll using time and attendance and payroll systems, ensuring accuracy and compliance.
• Processes manual payroll checks as needed.
• Generates and saves payroll related reports for the DOF/ADOF to prepare the payroll journals.
• Runs daily labor reports from Dayforce and Unifocus (Watson).
• Familiarity with Unifocus as a backup admin user.
• Reconciles and audits all payroll-related taxes/benefits bi-weekly.
• Trains new leaders on the payroll system and process.
• Verifies employee changes are accurate and match paperwork.
• Compiles audit packages for each payroll to ensure all paperwork has appropriate approvals and meets with standards and procedures guidelines.
• Liaises with Talent and Culture regarding pay related items, including rates of pay, employee questions, employee changes, and compliance.
• Manages and communicates vacation balance report for all departments in the hotel.
• Follow departmental policies and procedures.
• Follow all safety policies.
• Performs other related duties and participate in special projects asassigned

Skills

Microsoft Windows

Communication

Teamwork

Attention to detail

Education

High school diploma or equivalent

Tools

Dayforce

Unifocus

Job description

"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"

• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activitiesand our Diversity & Inclusion initiatives
• Learning programs through our Academies

Job Description

Reporting to the Assistant Director of Finance & Business Support, responsibilities and essential job functions include but are not limited to the following:

• Consistently offers professional, engaging and friendly service
• Verifies employee changes done through interface are accurate and match paperwork
• Processes bi-weekly payroll using time and attendance and payroll systems, ensuring accuracy and compliance
• Processes manual payroll checks as needed
• Generates and saves payroll related reports for the DOF/ADOF to prepare the payroll journals
• Runs daily labor reports from Dayforce and Unifocus (Watson)
• Familiarity with Unifocus as a backup admin user
• Reconciles and audits all payroll-related taxes/benefits bi-weekly
• Trains new leaders on the payroll system and process
• Verifies employee changes are accurate and match paperwork
• Compiles audit packages for each payroll to ensure all paperwork has appropriate approvals and meets with standards and procedures guidelines
• Liaises with Talent and Culture regarding pay related items, including rates of pay, employee questions, employee changes, and compliance
• Manages and communicates vacation balance report for all departments in the hotel
• Follow departmental policies and procedures
• Follow all safety policies
• Performs other related duties and participate in special projects asassigned

Rate of Pay - $33.65 - $36.05 per hour

Qualifications

• Computer literacy in Microsoft Window applications or relevant computer applications required
• Excellent communication and organizational skills
• Strong interpersonal and problem solving abilities
• Highly responsible and reliable
• Ability to work cohesively as part of a team
• Ability to focus on guest needs, always remaining calm and courteous
• Experience with Dayforce and Unifocus preferred
• Previous Office Administration and Hotel Accounting experience preferred
• Experience with union regulations preferred

Physical Aspects of Position (including but are not limited to):

• Constant standing and walking throughout shift
• Frequent lifting and carrying up to 20 lbs
• Frequent kneeling, pushing, pulling, lifting
• Occasional ascending or descending ladders, stairs and ramps

Additional Information

Fairmont Sonoma Mission Inn & Spa, an elegant Spanish mission-style Inn, boasts exceptional accommodation in the heart of Wine Country. As one big team, community ofservice professionals, we come together and work with a common purpose to welcome, connect and serve others.

Visa Requirements:Applicants must be able to provide proof that they are legally able to work in the United States.
Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.