Payroll Clerk

FAIRMONT; Sonoma (CA); On-site; USD 47,000 - 51,000; Full time

Job summary

FAIRMONT Sonoma Mission Inn & Spa is seeking a Payroll Administrator to manage bi-weekly payroll, verify employee data, and generate payroll reports. The role uses Dayforce and Unifocus for payroll processing and requires strong accuracy and communication skills.

The position involves collaborating with Talent and Culture, maintaining vacation balances, and supporting audits and special projects within a hospitality environment in Sonoma, CA.

Qualifications

• Proficiency with payroll processing and accuracy across systems.
• Strong communication and organizational skills.
• Experience with Dayforce and Unifocus preferred.

Responsibilities

• Process bi-weekly payroll using time and attendance and payroll systems.
• Verify employee changes and ensure paperwork matches.
• Reconcile payroll taxes/benefits bi-weekly.
• Generate payroll reports for journals.
• Train leaders on payroll system and process.
• Liaise with Talent and Culture on pay-related items.
• Maintain vacation balance reports for all departments.
• Follow policies and safety guidelines.
• Assist in audits and special projects.

Skills

Communication skills

MS Windows

Interpersonal skills

Reliability

Dayforce

Unifocus

Office administration

Hotel accounting

Union regulations

Team player

Customer service

Tools

Dayforce

Unifocus

Job description

Job Description

Reporting to the Assistant Director of Finance & Business Support, responsibilities and essential job functions include but are not limited to the following:

• Consistently offers professional, engaging and friendly service
• Verifies employee changes done through interface are accurate and match paperwork
• Processes bi-weekly payroll using time and attendance and payroll systems, ensuring accuracy and compliance
• Processes manual payroll checks as needed
• Generates and saves payroll related reports for the DOF/ADOF to prepare the payroll journals
• Runs daily labor reports from Dayforce and Unifocus (Watson)
• Familiarity with Unifocus as a backup admin user
• Reconciles and audits all payroll-related taxes/benefits bi-weekly
• Trains new leaders on the payroll system and process
• Verifies employee changes are accurate and match paperwork
• Compiles audit packages for each payroll to ensure all paperwork has appropriate approvals and meets with standards and procedures guidelines
• Liaises with Talent and Culture regarding pay related items, including rates of pay, employee questions, employee changes, and compliance
• Manages and communicates vacation balance report for all departments in the hotel
• Follow departmental policies and procedures
• Follow all safety policies
• Performs other related duties and participate in special projects as assigned

Rate of Pay - $33.65 - $36.05 per hour

Qualifications

• Computer literacy in Microsoft Window applications or relevant computer applications required
• Excellent communication and organizational skills
• Strong interpersonal and problem solving abilities
• Highly responsible and reliable
• Ability to work cohesively as part of a team
• Ability to focus on guest needs, always remaining calm and courteous
• Experience with Dayforce and Unifocus preferred
• Previous Office Administration and Hotel Accounting experience preferred
• Experience with union regulations preferred

Physical Aspects of Position (including but are not limited to)

• Constant standing and walking throughout shift
• Frequent lifting and carrying up to 20 lbs
• Frequent kneeling, pushing, pulling, lifting
• Occasional ascending or descending ladders, stairs and ramps

Additional Information

Fairmont Sonoma Mission Inn & Spa, an elegant Spanish mission-style Inn, boasts exceptional accommodation in the heart of Wine Country. As one big team, community of service professionals, we come together and work with a common purpose to welcome, connect and serve others.

Visa Requirements

Applicants must be able to provide proof that they are legally able to work in the United States.

Our commitment to Diversity & Inclusion

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.