Payroll Clerk

Rockwall County, Texas; Rockwall (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Rockwall County is seeking a Payroll Clerk to support payroll operations using Kronos/UKG timekeeping. You will maintain timekeeping records, audit timecards, and assist employees and managers with payroll inquiries, ensuring accuracy and compliance.

The role emphasizes collaboration with HR, department leaders, and the Payroll Manager, while supporting audits and documentation required for compliance. Strong attention to detail and excellent communication are essential.

Qualifications

• Experience with Kronos Workforce Ready, UKG, or similar timekeeping systems.
• Prior payroll experience preferred.
• County or city government experience preferred, or experience with law enforcement scheduling.
• Strong attention to detail, accuracy, and confidentiality.
• Excellent communication and customer service skills.
• Ability to work with deadlines and manage multiple tasks.

Responsibilities

• Coordinate with departments, HR, and Payroll Manager to implement the Kronos timekeeping system.
• Maintain daily Kronos timekeeping records and ensure accurate punches, schedules, and pay codes.
• Audit timecards for missing punches, incorrect job transfers, overtime compliance, and policy violations.
• Support managers and employees with Kronos questions, corrections, and approvals.
• Enter, verify, and update employee pay rates, schedules, and timekeeping rules.
• Review payroll reports including wage summaries and accrual balances.
• Collaborate with HR and leaders to resolve attendance discrepancies and ensure policy alignment.
• Assist with payroll documentation, reporting, and audits/compliance.
• Provide Kronos training and guidance to new hires and management.
• Identify process improvements to enhance accuracy and efficiency.

Tools

Kronos Workforce Ready / UKG

Job description

SUMMARY:

The Payroll Clerk is responsible for supporting the payroll function by managing, maintaining, and auditing employee time and attendance records within the Kronos/UKG timekeeping system. This role ensures accurate and timely payroll processing, compliance with company policies, and provides frontline support to employees and managers regarding timekeeping and payroll inquiries.

ESSENTIAL JOB FUNCTIONS:

• Coordinate with all Rockwall County departments, Human Resources, and the Payroll Manager to implement the Kronos/UKG timekeeping system.
• Maintain and manage daily Kronos timekeeping records, ensuring accurate punches, schedules, job transfers, and pay codes.
• Audit timecards for missing punches, incorrect job transfers, overtime compliance, and policy violations.
• Support managers and employees with Kronos system questions, including navigation, corrections, and approvals.
• Enter, verify, and update employee information related to pay rates, schedules, and timekeeping rules.
• Review and validate payroll reports, including wage summaries, accrual balances, and exception reports.
• Collaborate with HR and department leaders to resolve attendance discrepancies and ensure policy alignment.
• Assist with payroll-related documentation, reporting, and recordkeeping for audits and compliance.
• Provide training and guidance on Kronos functionality to new hires and management as needed.
• Identify process improvement opportunities to enhance accuracy and efficiency within the timekeeping workflow.

SUPERVISORY/BUDGET RESPONSIBILITIES:

This position has no supervisory responsibilities nor budget responsibilities.

QUALIFICATIONS:

• Experience working with Kronos Workforce Ready, UKG, or similar timekeeping systems required.
• Prior payroll experience preferred.
• Prior experience working in county or city government preferred, or experience in working with law enforcement scheduling.
• Strong attention to detail, accuracy, and confidentiality.
• Excellent communication and customer service skills.
• Ability to work with deadlines and manage multiple tasks.

WORKING CONDITIONS:

Position is located in an office environment and occasionally within the law enforcement center with little or no exposure to environmental conditions. Health and safety hazards are minimal. No protective equipment is required. Fine dexterity, sitting, hearing, talking and vision are constantly required. Frequent reaching and handling are required. Occasional standing and walking are required.