Payroll Clerk

Liberty School Bus Company, Inc.; Glenwood (IL); On-site; USD 31,000 - 44,000; Full time

Job summary

First Student is seeking a payroll support Clerk to assist the Location Manager with daily payroll tasks, new employee profiles, benefits enrollments, and related clerical duties. The role runs Monday–Friday, 7:00am–4:00pm, with a pay rate up to $27/hr, depending on experience and CDL licensure.

Responsibilities include processing new employee files, submitting paperwork for approval, calculating payroll, and maintaining accurate attendance and seniority lists.

Qualifications

• High school diploma or equivalent required.
• Excellent oral and written communication skills.
• Demonstrates leadership qualities and is a self-starter.
• Excellent time management skills.
• Ability to multi-task and work in a fast paced environment.
• Computer literacy, 10 Key, Microsoft Word, Excel and Power Point.

Responsibilities

• Process new employee files/records and submit for approval.
• Calculate driver/staff payroll and input payroll information into the computer for processing.
• Accurately track attendance for permanent part-time employees.
• Assist CM in accurately tracking OT and related punch hours.

Skills

Excellent oral and written comms

Leadership qualities

Time management

Multi-tasking

Computer literacy

Education

High School diploma or equivalent

Tools

10 Key

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Assists the Location Manager in all aspects of the daily payroll function. Responsible for the completion of new employee profiles, payroll, benefits enrollments and other clerical and accounting functions.

Schedule: Monday through Friday, 7:00am-4:00pm Pay Rate: Up to $27/hr, depending upon experience and CDL licensure.

Major Responsibilities

Processes new employee files/records and submits to the Contract Manager for approval. Once approved, submits all appropriate paperwork to the region accounting office. Calculates driver/staff payroll and input payroll information into the computer for processing. Accurately tracks attendance for permanent part-time employees. Maintains an accurate driver seniority list. Answers the telephone and responds to customer inquiries. Distributes mail, prepares overnight packages, and maintains stamps and other mailing supplies. Orders location’s office supplies and maintains inventory. Assists CM in accurately tracking OT for purposes of reducing / eliminating unnecessary and/or additional punch hours. Verifies all standard hours to hours to reduce any additional driver hours. All other duties as assigned.

Minimum Education or Certifications Required

High School diploma or equivalent

Minimum Experience or Skills Required

• Excellent oral and written communication skills
• Demonstrates leadership qualities and is a self-starter
• Excellent time management skills
• Ability to multi-task and work in a fast paced environment
• Computer literacy, 10 Key, Microsoft Word, Excel and Power Point

Physical Requirements and Working Conditions

Incumbent must be able to move about the office and between floors; utilize standard office equipment; access filing system/cabinets; and communicate effectively and efficiently in person or by telephone. Office/school bus yard Possible on-the-road Disclaimer Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

Language Requirement

This role requires English proficiency. Federal, state, and local requirements, including U.S. Department of Transportation (DOT) regulations, require training, safety communications, company policies, employment documents, and other job-related communications be conducted in English.

First for a reason: At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer. In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia’s Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.

• MISSION Provide unmatched care and the safest ride to school, so when students arrive, they start and end their day with an exceptional experience and are ready to achieve their full potential.
• FOCUS ON SAFETY Safety is at the heart of everything we do
• CARE FOR OUR STUDENTS Ensure our vehicles are welcoming and trusted places where students feel comfortable and secure
• SURPASS CUSTOMER EXPECTATIONS Go the extra mile to deliver an extraordinary experience for our customers and communities
• FOSTER TEAMWORK Work together, act with integrity, respect each other, champion diversity and inclusion
• SET THE HIGHEST STANDARDS Continually seek a better way to do things with innovation, sustainable practices, financial discipline, commercial excellence, and operational excellence