Payroll Clerk

PAYROLL DEPARTMENT; Brownsville (TX); On-site; USD 22,000 - 31,000; Full time

Job summary

Brownsville Independent School District PAYROLL DEPARTMENT is seeking a detail-oriented Payroll Clerk to manage routine payroll operations and respond to employee inquiries in a fast-paced district office in Brownsville, Texas.

The role handles input of payroll data, timekeeping verification, benefit deductions, ACH/payroll liabilities, and preparation of payroll reports, while ensuring accuracy, confidentiality, and compliance with district policies and applicable laws.

Qualifications

• Diploma or GED required (English).
• Knowledge of general office practices and procedures.
• One year payroll experience.

Responsibilities

• Updates department website and department forms.
• Answers incoming calls and transfers to payroll or other departments.
• Assists employees with paychecks, deductions, leaves, docking of pay, and viewing pay data.
• Processes monthly hourly, monthly salary, and bi-weekly payrolls; issues and re-issues ACH payments.
• Assists employees with online access to view/print check stubs, W-2s, and leave balances.
• Verifies and enters deductions, garnishments, and tax levies; maintains confidentiality.

Skills

Office practices

Payroll experience

Education

High School Diploma or GED

Job description

Payroll Clerk

Brownsville Independent School District PAYROLL DEPARTMENT - Brownsville, Texas Open in Google Maps

Job Details

Job ID: 5978718

Application Deadline: Jan 31, 2027 11:59 PM (Central Standard Time)

Posted: Yesterday

Starting Date: Immediately

Job Description

• High School Diploma or General Equivalency Diploma (GED) required in English
• Knowledge of general office practices and procedures;
• One (1) year payroll experience.

DUTIES AND RESPONSIBILITIES: Updates department website and department forms. Responsible for answering incoming calls and transfers calls to individuals with the payroll department and other departments in the district. Assists any employee with any questions concerning their paychecks, deductions, available leaves vacation/non-working days and docking of pay. Assists in stop payments of ACH and re-issuing of new ACH with proper information taken for the payroll registers. Assists and process the monthly hourly, monthly salary and bi-weekly payrolls. Assists employees with employee online to view/print check stubs, W2s, leave balances and other employee data. Generates re-prints of W-2 forms as requested by the employee.
Assists with the input of codes for each eligible deduction and cafeteria fee. Assists in gathering information in compliance with a subpoena or open records request. Assists in training campus/department personnel to add, edit, approve timesheets, run reports, sends reminder emails for approval of timesheets. Verifies monthly hourly and bi weekly time sheets for the processing of overtime, docking and absence refunds. Assists in the explanation of wages when changing marital status and dependents on W-4 forms. Answers questions in reference to docking of hours and explains percentages on mandatory deductions and insurance. Verifies corrections submitted for previous payrolls including time docked due to information not submitted on a timely basis. Verifies timesheets and absence reports for all payrolls. Updates and approves timesheets when timekeepers and approvers have missed the deadlines and data has to be exported to process payrolls.
Assists administrative, professional, para-professional and bi-weekly employees in any questions concerning payroll.
Verifies account numbers, transit numbers and amount of percentages of payroll to be entered into a direct deposit account.
Maintains communication with various state and federal agencies to verify or correct discrepancies concerning garnishments including terminations, resignations of final garnishment payments of employees. Enters purchase requisitions to order supplies, furniture, and equipment. Issues copies of any records needed for employees personal use. Creates labels for properly numbering boxes in compliance with records retention procedures. Explains percentages on mandatory deductions and insurances. Sends out payments to for the payroll liabilities to the authorized/approved companies. Processes all federal/state mandated tax levies, child support, student loans, Chapter 13, and other garnishments for all payrolls to include verification that totals do not exceed legal limits regarding disposable income. Imports leave and vacation. Responsible for calculating weighted average rates of pay to process supplemental composites for games worked. Assists with the verification of final register and calculations report. Required to scan and attach employee documents in the employee master file. Exports data for processing of payrolls Assists in the verification of corrections submitted for previous payrolls.
Assists administrator and supervisor with any tasks assigned in order to meet deadlines. Follows established safety procedures and techniques to perform job duties. Maintains confidentiality. Maintains a high level of ethical behavior as is expected of all district employees. Maintains professional growth by attending inservices and meetings, as requested/required. Performs any other duties as assigned by the Supervisor/Director.

Position Type: Full-Time

Salary: $19.25 Per Hour