Payroll Clerk - 11/10/26

Sweet Home Central School District; Town of Amherst (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Sweet Home Central School District is seeking a Payroll Clerk for a full-time, 12-month position with a confidential status stipend. The role focuses on maintaining payroll records, preparing reports, and managing roster cards in a suburban school district.

Responsibilities include processing electronic timesheets, handling deductions, and supporting payroll documentation procedures under supervision. Prior payroll or accounting experience and school district background are preferred.

Qualifications

• High school diploma or GED plus three years of general office experience, including payroll or financial records.
• Payroll and/or accounting experience preferred.
• School district experience also preferred.

Responsibilities

• Compiles payroll figures and records deductions (taxes, social security, retirement, insurance).
• Prepares regular state and local payroll reports.
• Posts roster entries for appointments, salary increases, promotions, resignations, terminations, etc.

Skills

Payroll administration

Clerical work

Attention to detail

Education

High School Diploma or GED

Tools

Electronic timesheets

Payroll software

Job description

POSITION STATUS:

The payroll clerk is a Full time, 12 Monthposition. This position receives an additional stipend as it is considered of confidential status.

DISTINGUISHING FEATURES OF THE CLASS:

The work involves maintaining payroll records, reports and employee roster cards in a suburban school district, or municipality. This is a specialized clerical position, ensuring the proper maintenance of employees' payroll records and assisting others in proper payroll documentation procedures. Work is performed under the direct supervision of an administrative or clerical employee of higher rank, with considerable leeway for independent judgment in carrying out assignments. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Compiles payroll figures and keeps records of withholding taxes, social security, retirement, insurance, and other deductions;
• Participates in preparing regular and periodic state and local reports;
• Prepares roster cards; posts entries involving appointments, salary increases, probation reports, promotions, resignations, terminations, etc.
• Maintains related files and records in connection with forms, correspondence, and reports; answers routine inquiries on employee service records;
• Plans work program to meet payroll schedules;
• Processes electronic timesheets;
• Processes Worker Compensation and Short Term Disability claims;
• Processes attendance transactions; and
• Performs other general and specialized clerical work.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma and three (3) years of general office experience, one (1) year of which involved working with payrolls or financial records.

** Payroll and or accounting experience preferred. School District experience also preferred.