Payroll/Benefits Specialist

East Chambers ISD; Winnie (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

East Chambers ISD is seeking a detail-oriented payroll and benefits administrator to manage district payroll, benefits enrollment, and related reporting. The role supports confidential employee and financial records, coordinates with campus staff, and ensures compliance with applicable regulations.

The position requires a high school diploma or GED, knowledge of payroll accounting, and proficiency with HRIS and office software.

Qualifications

• High school diploma or GED required.
• Knowledge of payroll accounting and benefits administration.
• Ability to maintain confidential employee and financial records.
• Proficiency with payroll/HR information systems, spreadsheets, and databases.
• Strong numerical accuracy, organization, and deadline management.

Responsibilities

• Prepare and process district payroll accurately and on schedule; audit timesheets and payroll changes.
• Calculate earnings, withholdings, deductions, and net pay; coordinate deposits and payroll documentation.
• Process new hires, separations, salary changes, and other payroll updates.
• Maintain payroll registers and prepare required payroll reports including IRS and state reporting.
• Coordinate court-ordered child support withholding and related records.
• Respond to employee payroll inquiries and resolve discrepancies.

Skills

Payroll accounting

Benefits administration

Confidential records

HRIS proficiency

Spreadsheets & databases

Deadline management

Communication

Numerical accuracy

Education

High school diploma or GED

Tools

Payroll software

HRIS systems

Office software

Databases

Job description

Primary Purpose:

Prepare and process accurate, timely district payroll and coordinate employee benefits, leave records, related deductions, reporting, and administrative support in accordance with district procedures and applicable requirements.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills

Knowledge of basic payroll accounting, employee benefit administration, and applicable regulations.

Ability to maintain accurate, auditable, and confidential employee and financial records.

Proficiency with payroll/HR information systems, spreadsheets, databases, and office software.

Strong numerical accuracy, organization, communication, customer service, and deadline-management skills.

Experience

Payroll, benefits administration, accounting, or related experience preferred; district to determine minimum experience requirement.

Major Responsibilities And Duties

Payroll Administration

• Prepare and process regular district payroll accurately and on schedule; audit timesheets, wages, salaries, hours, overtime, and payroll changes.
• Calculate and reconcile earnings, withholdings, employee deductions, and net pay; coordinate deposits, transfers, and payroll documentation
• Process new hires, separations, salary changes, and other authorized payroll updates.
• Maintain payroll registers and supporting documentation; prepare required payroll reports, including applicable IRS, TRS, TWC, FICA/Medicare, and new-hire reporting.
• Coordinate court-ordered child support withholding, remittance, and associated records.
• Respond to employee payroll inquiries and coordinate with campus and department personnel to resolve discrepancies.

Employee Benefits Administration

• Administer medical insurance and supplemental benefit programs, including enrollment, qualifying changes, employee communications, and annual open enrollment.
• Coordinate required COBRA notices and continuation coverage processes, with appropriate vendors or administrators.
• Reconcile benefit deductions and premium statements; prepare billing information for payment and maintain benefit records.
• Assist employees with benefit questions and serve as liaison with insurance carriers and benefit administrators.

Personnel Administration and Reporting

• Maintain state and local leave balances, absence records, and related payroll deductions.
• Coordinate FMLA paperwork, tracking, notices, and payroll impacts in coordination with the Assistant Superintendent; refer eligibility and designation decisions for authorized review.
• Coordinate employee fingerprinting processes and maintain or obtain employee service records as assigned.
• Maintain confidential employee records and support accurate data changes across HR and payroll systems.
• Coordinate workers' compensation claims, records, and communications with the district's carrier or administrator
• Assist with unemployment claims, responses, and Texas Workforce Commission reporting.
• Process district daycare deductions, receipts, invoices, and related reconciliations.
• Compile and submit assigned TASB surveys, TWC reports, labor statistics surveys, and other required reports.
• Maintain organized, accurate records and collaborate with the Finance Director, Assistant Superintendent, Business Office, and campus personnel.
• Perform other duties as assigned.

Other

• Work cooperatively with the Assistant Superintendent, Finance Director, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment, in accordance with district procedures.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

Environment:

May work prolonged or irregular hours

Mental Demands

Work with frequent interruptions to meet established deadlines; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required