Payroll Clerk

Ashland University; Ashland (OH); On-site; USD 40,000 - 56,000; Full time

Job summary

Ashland University is seeking a Payroll Clerk to handle daily payroll operations under the Payroll Manager. The role emphasizes accurate data processing, tax calculations, and secure handling of employee information.

The successful candidate will work with HR and Finance to ensure timely payments, compliance with laws, and responsive support to employees about payroll questions. This is a full-time on-site position in the Business Office.

Qualifications

• Associate's or Bachelor's degree in Business or related field.
• Knowledge of federal, state and local payroll regulations.
• Multi-state payroll experience is a plus.

Responsibilities

• Process and verify data for semi-monthly salaried, bi-weekly hourly, supplemental and student payrolls.
• Ensure hours are properly imported and calculated for bi-weekly and student payrolls.
• Verify state and local tax calculations based on work location.
• Process and maintain garnishments and child support orders.
• Input and reconcile voluntary benefit deductions.
• Maintain employee tax and direct deposit information.
• Assist employees with payroll questions verbally and in writing.
• Monitor contracts submitted to payroll via SharePoint and other methods.
• Coordinate payroll with Payroll Manager, HR staff and Controller.
• Protect confidentiality of payroll operations.

Skills

Attention to detail

Oral communication

Written communication

Analytical thinking

Interpersonal skills

Time management

Multitasking

Problem solving

Education

Business degree

Tools

Microsoft Office

SharePoint

Job description

Job Description

Position Title Payroll Clerk Job Description

Position Details

Position Information

Job Description

Position Title Payroll Clerk Job Description Ashland University's Business Office seeks to fill a full-time Payroll Clerk position. Under the supervision of the Payroll Manager, this position performs the day to day operations of the Payroll department including timely processing and payment of personnel salaries and wages, maintaining effective internal controls accordance with Ashland University policies as well as compliance with applicable laws and regulations. This position must also to place accent on the individual with its communication to employees to help resolve requests and discrepancies inquired of.

Essential Position Duties And Responsibilities

• Processes and verifies the accuracy of data for the semi-monthly salaried, bi-weekly hourly, supplemental and student payrolls.
• Ensures approved hours are properly imported and calculated in regards to bi-weekly and student payrolls from multiple sources.
• Verifies state and local taxes are calculated based on the appropriate location worked.
• Processes and maintains garnishment and child support orders.
• Inputs and reconciles various voluntary benefit deductions.
• Maintains employee tax and direct deposit information for new and existing employees.
• Assists employees regarding payroll questions both verbally and written communication.
• Monitors contracts submitted to the payroll office through Sharepoint and other means.
• Works closely with Payroll Manager, Human Resources staff and Controller to coordinate the function of the Business and Human Resources Departments.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.

Required Qualifications

• Associate's Degree or Bachelor of Science or Arts in Business or its related fields from an accredited College or University
• Knowledge of rules and regulations impacting federal, state and local levels
• Multi-state payroll experience is a plus
• Knowledge of rules and regulations impacting federal, state and local levels
• Proficient with Microsoft Office Suite software
• Ability to manage multiple assignments, projects; meet deadlines, uses sound judgement, and interprets laws and regulations
• High attention to detail, effective organization and planning
• Excellent oral and written communication, analytical, problem-solving, critical thinking and interpersonal skills
• Ability to work after hours and weekends as needed

Preferred Qualifications

• One (1) to three (3) years experience of payroll processing is preferred
• Experience in higher education industry is preferred
• Knowledge of Ellucian Colleague system and Kronos is preferred

Physical Demands

Anticipated Start Date of New Hire 11/09/2026 Anticipated Number of Hours Working per Week 40 Shift Required? First

Job Duties

Posting Detail Information

Posting Number S1156P Number of Vacancies 1 Desired Start Date 11/09/2026 Job Open Date Job Close Date Open Until Filled Yes Special Instructions to Applicants Quick Link for Internal Postings https://jobs.ashland.edu/postings/8913

Supplemental Questions

Required fields are indicated with an asterisk (*).