Employment Associate

Winthrop University; Rock Hill, Northern (SC, KY); Hybrid; USD 36,000 - 52,000; Full time

Job summary

Winthrop University Employment Associate position, reporting to the Business Center Manager, supports departments in hiring, payroll, and personnel actions for faculty, staff, and students.

The role coordinates documentation, prepares epafs, maintains records, and ensures compliance with policies while delivering accurate payroll and HR services in a high-volume environment.

Qualifications

• High school diploma and four years of payroll or human resources experience; an equivalent combination of education and experience may be considered.
• Intermediate proficiency with Microsoft Excel, including pivot tables, aggregation formulas and lookup functions.
• Knowledge of employment-related terminology, payroll processing principles, and confidentiality.

Responsibilities

• Supports departments in hiring new employees, including faculty, staff and students.
• Collects and prepares required documentation and paperwork, coordinating with hiring department, Budget Office and HR.
• Initiates electronic personnel action forms (epafs) for new hires and rehires.
• Ensures compliance with hiring policies and procedures; maintains records according to conventions.
• Coordinates payroll actions, timesheets and related documentation.
• Meets with departments to manage employment needs and prepares routine reports.
• Assists with onboarding, technology/system access requests and offboarding tasks.
• Serves as backup for other Business Center members.

Skills

Payroll processing

HR terminology

Communication skills

Organizational skills

Attention to detail

Confidential information handling

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

PowerPoint

SharePoint

Banner / Banner-like system

Job description

Reporting to the Business Center Manager, the Employment Associate works with assigned departments to submit employment and payroll forms and documentation to Human Resources (HR) and the Payroll Office and facilitates other personnel actions for permanent, temporary and student employees.

Required Qualifications

• High school diploma and four years of payroll or human resources experience; an equivalent combination of education and experience may be considered.
• Intermediate proficiency with Microsoft Excel, including pivot tables, aggregation formulas and lookup functions.

Preferred Qualifications

• Proficiency with Adobe and Microsoft Word, PowerPoint, and SharePoint.
• Experience working as part of a service team.
• Experience with Banner or similar integrated software system.
• Relevant experience at an institution of higher education.

Knowledge, Skills & Abilities Summary

• Working knowledge of basic employment-related terminology, laws and regulations.
• Working knowledge of payroll processing principles and practices.
• Working knowledge of Winthrop's employment and payroll processes and procedures preferred.
• Effective oral and written communication skills.
• Effective organizational skills and the ability to effectively coordinate a variety of concurrent tasks.
• Demonstrated ability to meet deadlines and work with accuracy and attention to detail in a high-volume environment.
• Good interpersonal skills and the ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
• Ability to exercise sound judgment and discretion with confidential information.
• Sufficient technical ability to master required software.

Job Summary

Recruiting and Hiring

• Supports departments in hiring new employees, including faculty, staff and students.
• Collects and/or prepares required documentation/paperwork by coordinating with the hiring department, Budget Office and Human Resources.
• Initiates electronic personnel action forms (epafs) for new hires and rehires.
• Ensures compliance with hiring policies and procedures.
• Retains records and files according to adopted naming conventions, organization and record retention protocols.
• Escalates complex problems.

Personnel Actions

• Coordinates with Human Resources and the Budget Office to assist assigned departments in completing Request for Salary Action forms and initiating epafs for personnel actions, including temporary assignments and salary and position actions, for permanent faculty and staff.
• Assists departments in revising and ending assignments for temporary employees.
• Monitors epafs and communicates with approvers/reviewers as needed to keep them moving through the system in a timely fashion.

Reporting

• Meets with departments routinely to proactively manage employment needs.
• Maintains roster of personnel and vacant positions for assigned departments.
• Assists in the preparation of routine, standardized reports.

Onboarding and Offboarding

• Assists with interview scheduling and applicant support.
• Supports requests for technology and system access for new hires.
• Supports offboarding checklist.

Payroll

• Assists in preparing Payroll Adjustment and other forms.
• Supports management of timesheet completion and approval.

Other

• Creates and maintains procedural documentation.
• Serves as backup for other members of the assigned Business Center.

Travel/Overtime Requirements

Occasional work outside normal business hours.

Telecommuting

Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.

License/Certification

Type of Position

Type of Position Classified

Position Status

Position Status Full-Time

FLSA Status

FLSA Status Non-Exempt

Hours Per Week 37.5

Months per Year 12

Posting Number

Posting Number 2027037S

Open Date

Open Date 10/07/2026

Close Date

Close Date 10/15/2026

NOTICE