Payroll & Billing Specialist

People 2.0 Global, Inc.; United States; Hybrid; USD 34,440 - 35,817; Full time

Benefits offered by this job

Paid vacation

Sick days and holidays

Medical, dental, and vision insurance

Flexible Work Program (work from home/

Voluntary life insurance

Job summary

People2.0 is seeking an experienced payroll administrator to handle client and sub-vendor payroll processing across multiple pay cycles. You will ensure timely, accurate payroll entry, manage accruals, and respond to inquiries while coordinating with HR and finance to address changes promptly.

The role supports a flexible work program including work-from-home and hybrid options, with a focus on delivering exceptional service to clients and employees.

Qualifications

• Post-secondary diploma or degree in finance, accounting and/or payroll.
• Minimum of two (2) years related experience is required.
• Experience with international payroll a plus, but not required.
• PCP or similar designation is considered an asset.
• Superior communication skills, both verbal and written.
• Ability to prioritize with exceptional time management skills to produce results in a fast-paced and dynamic environment.
• Proficient Microsoft Office skills (Excel, Word, Outlook).
• Professional manner and customer service focus.
• Able to thrive both independently and in a team environment.

Responsibilities

• Collect, review and input employee and sub-vendor time and expenses for assigned clients base across all pay cycles (weekly, bi-weekly, semi-monthly, monthly) and entities.
• Ensure payroll is processed in a timely manner with a high level of accuracy.
• Ensure all PWP or Net terms payroll are entered and paid when due.
• Track and follow-up on any stop-payments and/or rejections alongside calculating any required pay adjustments.
• Ensure that employee and sub-vendor payroll and account records are up to date and where required, administer rate changes, garnishments and other updates related to employee and/or sub-vendor records.
• Review and respond to payroll related inquiries from employees, sub-vendors, and clients.
• Coordinate with HR and finance teams to carry-out payroll processing and to address changes in a timely manner.
• Make sure Flex payroll entries are correctly entered and exported for payroll processing.
• Collect VMS/MSP time entry and enter for pay & billing.
• Manage client and segment specific pay & bill entries, including, regularly updating necessary client payment trackers, entering received time into the appropriate payroll system, preparing and submitting invoice entries into client portal(s) and/or using client specific invoice templates.
• Act as the primary point of contact for specified clients, completing the necessary follow-up to ensure that payments are received in a timely fashion, and elevate any concerns or delinquent accounts to collections departments and/or management, as needed.
• Provide monthly accrual pay & bill amounts for unbilled or late time.
• Maintain strong customer service for all clients and employees/sub-vendors

Skills

Excellent communication

Time management

Customer service

Independent & team player

Education

Post-secondary diploma or degree in finance, accounting and/or payroll

Tools

Excel

Word

Outlook

Job description

What you'll get to do:

• Collect, review and input employee and sub-vendor time and expenses for assigned clients base across all pay cycles (weekly, bi-weekly, semi-monthly, monthly) and entities
• Ensure that payroll is processed in a timely manner with a high level of accuracy
• Ensure all PWP or Net terms payroll are entered and paid when due
• Track and follow-up on any stop-payments and/or rejections alongside calculating any required pay adjustments
• Ensure that employee and sub-vendor payroll and account records are up to date and where required, administer rate changes, garnishments and other updates related to employee and/or sub-vendor records
• Review and respond to payroll related inquiries from employees, sub-vendors, and clients
• Coordinate with HR and finance teams to carry-out payroll processing and to address changes in a timely manner
• Make sure Flex payroll entries are correctly entered and exported for payroll processing
• Collect VMS/MSP time entry and enter for pay & billing
• Manage client and segment specific pay & bill entries, including, regularly updating necessary client payment trackers, entering received time into the appropriate payroll system, preparing and submitting invoice entries into client portal(s) and/or using client specific invoice templates
• Act as the primary point of contact for specified clients, completing the necessary follow-up to ensure that payments are received in a timely fashion, and elevate any concerns or delinquent accounts to collections departments and/or management, as needed
• Provide monthly accrual pay & bill amounts for unbilled or late time
• Maintain strong customer service for all clients and employees/sub-vendors

Skills and experience we value:

• Post-secondary diploma or degree in finance, accounting and/or payroll
• Minimum of two (2) years related experience is required.
• Experience with international payroll a plus, but not required.
• PCP or similar designation is considered an asset.
• Superior communication skills, both verbal and written
• Ability to prioritize with exceptional time management skills to produce results in a fast-paced and dynamic environment
• Proficient Microsoft Office skills (specifically Excel, Word, Outlook)
• Professional manner and customer service focus
• Able to thrive both independently and in a team environment

Benefits and location:

• The pay range is $25.00-$26.44 per hour plus bonus potential. experience, and skills.
• Paid vacation, sick days, and holidays
• Medical, dental, and vision insurance
• Voluntary life insurance
• Flexible Work Program (work from home and hybrid options)

People2.0 is the world's leading enabler of flexible, mobile, on-demand, and remote work arrangements, including portable support solutions for independent contractors. The company's global network of in-country, company-owned and operated establishments enable talent suppliers to hire any worker anywhere in any arrangement. Whether hiring locally or globally, People2.0's employer of record (EOR) and agent of record (AOR) services keep contingent workers in compliance with local and international regulations. To learn more, visit People20.com .

People2.0 is committed to providing equal employment opportunities to all associates and applicants without regard to race, color, national origin or ancestry, citizenship status, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, physical or mental disability, age, veteran status, uniformed servicemember status, gender identity, genetic information (including testing and characteristics) and any other characteristic prohibited by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

In furtherance of this commitment, the Company is committed to providing a work environment that is free of prohibited harassment. As a result, the Company strictly prohibits sexual harassment and harassment against applicant and employees based on any legally recognized status, as defined above, or any other status protected by federal, state, or local laws.