Payroll Specialist

Jobtailor; Bellevue (WA); On-site; USD 48,216 - 52,348; Full time

Benefits offered by this job

Hybrid work environment

Competitive compensation

Professional development opportunities

Wellbeing program

Discounted pet insurance

Employee engagement programs

Job summary

MoxiWorks is seeking a Payroll Specialist to join our Finance team in Bellevue, WA. The role focuses on timely, accurate, and compliant payroll processing for US and global employees, with duties including payroll changes, data integrity, and responding to payroll inquiries.

The ideal candidate has 3+ years of payroll experience, proficiency with Rippling Payroll, and a strong understanding of payroll regulations.

Qualifications

• 3+ years of payroll processing experience in a fast-paced organization.
• Experience with Rippling Payroll strongly preferred.
• Experience processing end-of-year payroll activities and year-end reporting preferred.
• Experience supporting global payroll or international payroll vendors is a plus.
• Strong understanding of payroll tax regulations and wage and hour compliance.
• Excellent attention to detail with strong analytical and problem-solving skills.

Responsibilities

• Process semi-monthly payroll accurately and on time for US/global employees.
• Administer payroll changes, including new hires, terminations, promotions, bonuses, commissions, and benefit deductions.
• Maintain employee payroll records and ensure data integrity within payroll and HRIS systems.
• Serve as the primary point of contact for employee payroll questions, providing exceptional customer service and timely resolution.
• Partner with HR and Finance to improve payroll processes, documentation, and internal controls.
• Reconcile payroll registers, payroll taxes, benefit deductions, and general ledger accounts with Accounting on month-end close.
• Assist with year-end payroll activities, including reviewing and validating W-2s before distribution and supporting payroll audits.
• Ensure compliance with U.S. federal, state, and local payroll regulations, and prepare and file monthly Australian payroll tax returns.
• Support external audits and provide payroll reporting as needed.

Skills

Payroll processing

Attention to detail

Excel proficiency

Confidentiality

Communication

Problem solving

Education

Certified Payroll Professional (CPP) certification

Tools

Rippling Payroll

HRIS

Job description

Position

Payroll Specialist

Location

Bellevue, WA Headquarters-Hybrid (3 days per week)

Comp Range

$35.00 - $38.00

We're looking for a detail-oriented and customer-focused Payroll Specialist to join our Finance team. In this role, you'll be responsible for ensuring timely, accurate, and compliant payroll processing while supporting employees with payroll-related inquiries. This is an exciting opportunity for someone with a strong payroll foundation who enjoys working in a collaborative, fast-paced environment.

Responsibilities

• Process semi-monthly payroll accurately and on time for US/global employees.

• Administer payroll changes, including new hires, terminations, promotions, bonuses, commissions, and benefit deductions.

• Maintain employee payroll records and ensure data integrity within payroll and HRIS systems.

• Serve as the primary point of contact for employee payroll questions, providing exceptional customer service and timely resolution.

• Partner with HR and Finance to identify opportunities to improve payroll processes, documentation, and internal controls to increase efficiency and accuracy.

• Reconcile payroll registers, payroll taxes, benefit deductions, and general ledger accounts while partnering with Accounting on month-end close activities.

• Assist with year-end payroll activities, including reviewing and validating W-2s before distribution and supporting payroll audits.

• Ensure compliance with U.S. federal, state, and local payroll regulations, and prepare and file monthly Australian payroll tax returns.

• Support external audits and provide payroll reporting as needed.

Qualifications

• 3+ years of payroll processing experience in a fast-paced organization.

• Experience with Rippling Payroll strongly preferred.

• Experience processing end-of-year (EOY) payroll activities and year-end reporting preferred.

• Experience supporting global payroll or international payroll vendors is a plus.

• Strong understanding of payroll tax regulations and wage and hour compliance.

• Excellent attention to detail with strong analytical and problem-solving skills.

• Advanced proficiency with Microsoft Excel, including formulas and data analysis.

• Ability to manage confidential information with discretion and professionalism.

• Strong communication skills and a collaborative, customer-service mindset.

Preferred Qualifications

• Certified Payroll Professional (CPP) certification is a plus.

• Experience working with HRIS and payroll integrations.

• Experience in a SaaS or technology company is preferred.

Benefits

• Hybrid work environment based in our Bellevue headquarters.

• Collaborative, innovative culture focused on customer success.

• Competitive compensation and comprehensive benefits.

• Opportunities for professional development and career growth.

All benefits are subject to review on an annual basis, and we continuously assess our total reward proposition aligning with the needs of our people, our business and the market. Benefits are offered 1st of the month.

Medical/Dental/Vision

Paid Time Off

Holiday Pay - 11 days

Bereavement - 3 days

Get paid on your birthday

STD/LTD company paid

Supplemental Life, Critical Illness, Accident

PerkSpot

Employee Assistance Program

Wellbeing Program

Discounted Pet Insurance

Office Lunch

Employee Engagement Programs

Note: benefits may vary by country and region we operate in.

EEO Statement

MoxiWorks is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, gender, religion, sex, sexual orientation, age, disability, military status, or national origin or any other characteristic protected under federal, state, and applicable local law.

As part of the employment process, MoxiWorks conducts comprehensive background checks on all final candidates for employment. The background check process may include a review of criminal history, credit history, employment verification, education verification, and other relevant information.

MoxiWorks is committed to complying with all applicable federal, state, and local laws concerning background checks. We ensure that our background check process is fair, consistent, and transparent, and we follow all legal requirements regarding the timing and scope of such checks.