Payroll & Billing Specialist

Huntleigh USA CORPORATION; Boston (MA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Competitive pay

Full-Time onsite position

Benefits package

Paid Time Off

Health, Dental, and Vision Insurance

401(k) with company match

Professional development and career-op

Job summary

Huntleigh USA Corporation is seeking a Payroll & Billing Specialist for Boston Logan International Airport (BOS). This full-time, onsite role handles payroll processing, billing, and AR support with Paycom experience and bilingual English/Spanish proficiency.

You will ensure compliance with payroll tax regulations, maintain accurate records, and collaborate with HR and management to resolve discrepancies. Strong Excel and organizational skills are required.

Qualifications

• 3+ years payroll processing experience.
• Must have Paycom HRIS experience.
• Experience handling multi-state payroll preferred.
• Billing, invoicing or accounts receivable experience.
• Strong payroll tax and wage/hour compliance knowledge.
• Bilingual English/Spanish required.

Responsibilities

• Process payroll accurately using Paycom HR & Payroll System.
• Ensure payroll compliance with federal, state, and local regulations.
• Maintain payroll records, earnings, deductions, and tax docs.
• Investigate and resolve payroll discrepancies with HR/management.
• Prepare, review and distribute customer invoices accurately.
• Monitor accounts receivable and follow up on invoices.
• Reconcile billing records and assist with reporting.
• Maintain confidential payroll and financial data.
• Respond to payroll and billing inquiries professionally.
• Assist with payroll audits and reporting.
• Suggest process improvements for efficiency.

Skills

Bilingual English/Spanish

Paycom HRIS

Excel proficiency

Analytical skills

Organizational skills

Communication skills

Discretion & confidentiality

Education

Bachelor's degree in Accounting, Finance, Business Administration

Associate's degree acceptable in related field

Tools

Paycom

ADP

QuickBooks

Job description

Job Details

Job Location: BOSTON MA - EAST BOSTON, MA 02128

Position Type: Full Time

Salary Range: $28.00 - $30.00 Hourly

Payroll & Billing Specialist (Full-Time, Onsite)

Huntleigh USA Corporation

Location: Boston Logan International Airport (BOS) – Boston, MA

Position Type: Full-Time | Onsite

Pay: $28.00 - $30.00 per hour

Position Overview

Huntleigh USA Corporation is seeking an experienced Payroll & Billing Specialist to join our team at Boston Logan International Airport (BOS). This is a full-time, onsite position responsible for the accurate processing of payroll, billing, accounts receivable support, and payroll compliance.

We are seeking a highly organized professional with exceptional attention to detail who thrives in a fast-paced environment. Extensive Paycom experience and bilingual fluency in English and Spanish are required for this position.

Key Responsibilities

• Process payroll accurately and on time using Paycom HR & Payroll System.
• Ensure payroll compliance with all applicable federal, state, and local regulations.
• Maintain accurate payroll records, employee earnings, deductions, and tax documentation.
• Investigate and resolve payroll discrepancies while partnering with Human Resources and management.
• Prepare, review, and distribute customer invoices accurately and efficiently.
• Monitor accounts receivable and follow up on outstanding invoices.
• Reconcile billing records and assist with financial reporting.
• Maintain accurate billing documentation and financial records.
• Respond professionally to employee and client payroll and billing inquiries.
• Assist with payroll audits and reporting.
• Recommend process improvements that enhance payroll and billing efficiency.
• Maintain confidentiality while handling sensitive employee and financial information.
• Perform additional administrative and accounting duties as assigned.

Required Qualifications

Required Experience

• Minimum of 3 years of payroll processing experience.
• Demonstrated hands-on experience using Paycom Payroll and HRIS is REQUIRED.
• Experience managing payroll for multi-state employees preferred.
• Previous billing, invoicing, or accounts receivable experience.
• Strong understanding of payroll tax regulations and wage and hour compliance.

Required Skills

• Bilingual (English/Spanish) REQUIRED – Must be able to communicate professionally in both English and Spanish with employees, managers, and business partners.
• Paycom experience REQUIRED – Candidates without Paycom experience will not be considered.
• Advanced proficiency in Microsoft Excel and Microsoft Office.
• Strong analytical and problem-solving abilities.
• Exceptional organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities while consistently meeting deadlines.
• High level of professionalism, discretion, and confidentiality.

Preferred Education

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent professional experience will be considered.

Why Join Huntleigh USA?

Huntleigh USA is a trusted leader in aviation services, committed to operational excellence and exceptional customer service. We offer a collaborative work environment where employees are valued and provided opportunities for professional growth.

Benefits Include

• Competitive pay: $28.00 - $30.00 per hour
• Full-Time, Onsite Position
• Comprehensive benefits package for eligible employees
• Paid Time Off
• Health, Dental, and Vision Insurance
• 401(k) with company match (where applicable)
• Professional development and advancement opportunities

Important Requirements

• Previous Paycom Payroll System experience
• Bilingual fluency in English and Spanish
• Full-time onsite availability at Boston Logan International Airport (BOS)

Qualifications

Required Education

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Required Experience

• Minimum of 3 years of experience in payroll processing and billing within a corporate environment.
• Proven track record of managing payroll systems and ensuring compliance with federal and state regulations.
• Experience in handling complex billing processes and resolving discrepancies efficiently.
• Familiarity with accounting software and payroll systems such as ADP, QuickBooks, or similar platforms.

Required Skills and Abilities

• Strong analytical skills with the ability to interpret financial data and generate accurate reports.
• Excellent organizational skills and attention to detail to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office Suite, particularly Excel, for data analysis and reporting.
• Effective communication skills to liaise with internal departments and external clients professionally.
• Ability to work independently and collaboratively in a fast-paced environment.
• Problem-solving skills to identify issues and implement solutions promptly.