Payroll & Benefits Specialist

King & Bishop; Woburn (MA); Hybrid; USD 75,000 - 85,000; Full time

Job summary

King & Bishop, a well-established nonprofit in Woburn, MA, is seeking a Payroll & Benefits Specialist to handle full-cycle payroll and benefits for about 475 employees. This hands-on role requires attention to detail, independence, and collaboration with the Finance Department.

The position offers a hybrid schedule with onsite and remote work options. The ideal candidate has 5+ years of payroll experience, ADP Workforce Now proficiency, and strong benefits administration knowledge, plus

Qualifications

• Minimum of 5 years of payroll processing experience.
• Hands-on experience with ADP Workforce Now required.
• Strong knowledge of employee benefits administration and retirement plans.
• Proficiency in Microsoft Excel and payroll compliance knowledge.

Responsibilities

• Process biweekly payroll for ~475 employees using ADP Workforce Now.
• Review time and attendance, resolve discrepancies, and coordinate with managers.
• Prepare payroll files for direct deposit and payroll tax filings.
• Administer health, dental, life, disability, and retirement plans.

Skills

Payroll processing

ADP Workforce Now

Benefits administration

Excel

Tools

Shiftboard

Job description

Payroll & Benefits Specialist

Location: Woburn, MA (Hybrid – 3 Days Onsite, 2 Days Remote)Schedule: Monday–Friday, 8:00 AM–4:00 PMEmployment Type: Direct Hire / PermanentSalary: $75,000–$85,000 annually, based on experience

Position Overview

King & Bishop is seeking an experienced Payroll & Benefits Specialist to join a well-established nonprofit organization in Woburn, MA. This hands-on role will independently manage full-cycle payroll and benefits administration for approximately 475 employees.The ideal candidate is detail-oriented, approachable, and committed to providing excellent employee support. This opportunity is well-suited for a payroll professional who enjoys taking ownership of their responsibilities, collaborating across departments, and building long-term relationships within an organization.

Key Responsibilities

Payroll Administration

• Process biweekly payroll for approximately 475 employees using ADP Workforce Now.
• Review employee time and attendance records, resolve discrepancies, and follow up with managers on missing punches and timecard approvals.
• Prepare and submit payroll files for direct deposit processing.
• Prepare biweekly payroll taxes and reconcile quarterly and annual payroll filings, including W-2s.
• Reconcile payroll-related accounts and assist with payroll reporting and audits.
• Process employee change forms and maintain accurate payroll records.
• Maintain employee schedules and shift information using Shiftboard.
• Collaborate with the Finance Department to ensure payroll accuracy and compliance.

Benefits Administration

• Administer employee benefits programs, including health, dental, life, disability, and retirement plans.
• Manage employee enrollments, benefit changes, and time-off accruals.
• Review, reconcile, and approve monthly benefits invoices.
• Coordinate employee benefit fairs and provide guidance on benefits-related questions.
• Manage employee benefit billing and payment arrangements during leaves of absence.
• Process employment verification requests, wage withholding orders, and other employment-related documentation.

Leave Administration & Compliance

• Administer and track employee leave requests, including FMLA and Massachusetts Paid Family and Medical Leave (PFML).
• Manage workers' compensation claims and unemployment cases.
• Maintain accurate documentation and ensure compliance with applicable federal and state regulations.
• Respond to employee and management inquiries regarding payroll, benefits, and leave policies.

Qualifications

• Minimum of 5 years of payroll processing experience.
• Hands-on experience with ADP Workforce Now required.
• Strong knowledge of employee benefits administration and retirement plans.
• Understanding of federal and Massachusetts payroll regulations.
• Proficiency in Microsoft Office, particularly Excel.
• Experience reviewing timecards, resolving payroll discrepancies, and maintaining accurate employee records.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong written and verbal communication skills with a customer-service-focused approach.
• Ability to work independently while collaborating effectively with employees, managers, and outside agencies.
• Experience with leave administration, including FMLA, PFML, and workers' compensation, preferred.

Why Consider This Opportunity?

This is an excellent opportunity to join a respected nonprofit organization with a supportive team and strong employee tenure. The position offers a hybrid schedule, long-term stability, and the opportunity to take ownership of payroll and benefits operations while making a meaningful impact on employees.