Payroll & Benefits Specialist

Washougal School District; Washougal (WA); On-site; USD 49,000 - 56,000; Full time

Job summary

The Washougal School District is seeking a Payroll Specialist to manage payroll contracts, time sheets, and employee leave information, and to guide staff on benefits and retirement options. This is a district office, non-union, 8 hours daily, 5 days a week.

Responsibilities include monthly payroll processing, W-2/1095 forms, ACA and Open Enrollment, and maintaining accurate employee data while ensuring compliance with state and federal laws.

Qualifications

• Skills, Knowledge and Abilities required to satisfactorily perform the functions of the job include:

Responsibilities

• Handles all aspects of payroll, including reconciliation, preparation, and processing of monthly payroll.
• Processes W-2 and 1095 annual forms.
• Runs ACA and Open Enrollment Process.
• Provide accurate information to employees regarding benefits, retirement plan selections.
• Assists HR in calculating and verifying accuracy of employee contracts for compensation and payroll processing.
• Process employee leaves, coordinating with Human Resources on the processing and adjusting of contracts and verification of paid and unpaid time off.
• Performs record keeping of timesheets, absence reports, leave reports and other related payroll records.
• Monitor and maintain current personnel information on the Absence Management system for the purpose of uploading time off and substitute pay into the payroll system.
• Provide assistance to building administrators as needed to insure staff coverage for absences and vacancies.
• Responds to written and verbal inquiries from a variety of internal and external sources for the purpose of providing information.
• Maintain a system of internal controls and procedures for compliance with current rules, regulations, legislation, district policy and for the facilitation of federal/state audits.
• Keep current on state/federal laws and regulations by attending training seminars provided by professional organizations.
• Maintain consistent attendance, be available for overtime during peak payroll periods and conform to regular work hours.
• Prepares special projects as needed assigned by the HR Manager, HR Specialist, Executive Director of Business Service, and Superintendent.
• Perform other duties as assigned.

Skills

Data entry accuracy

Excel proficiency

Professional communication

Analytical payroll skills

Time management

Discretion/confidentiality

Problem solving

Flexibility for odd hours

Education

AA Degree

BA or higher + 2+ years payroll experience

Knowledge of Washington payroll laws

Experience with employee benefits and retirement administration

Experience with multiple collective bargaining agreements

Tools

Skyward or Qmlativ payroll

Ten-key calculator

Microsoft Excel advanced formulas

Job description

The Washougal School District is seeking a Payroll Specialist to manage payroll contracts, time sheets, and employee leave information, and to guide staff on benefits and retirement options. This is a district office, non-union, 8 hours daily, 5 days a week.

Responsibilities include monthly payroll processing, W-2/1095 forms, ACA and Open Enrollment, and maintaining accurate employee data while ensuring compliance with state and federal laws.