Payroll & Benefits Specialist

Careers In Nonprofits; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Careers In Nonprofits in Brooklyn, NY is seeking a Payroll & Benefits Specialist with 5 years of payroll and benefits administration experience to join our school-based finance team on-site. You will manage semi-monthly payroll via ADP, maintain payroll records, ensure compliance with laws, administer benefits programs, and collaborate with HR and the COO to support operations.

The role requires detail orientation, strong communication, and proficiency in MS Office/Google Suite; prior school

Qualifications

• 5 years of experience administering payroll and benefits with HR function knowledge.
• Bachelor’s degree in Human Resources, Business Administration or related field.
• Strong knowledge of federal, state and local payroll laws and regulations.
• Excellent organization skills with attention to detail while handling multiple tasks.
• Proficient with ADP and MS Office/Google Suite including Excel.

Responsibilities

• Process semi-monthly payroll using ADP and ensure compliance with payroll laws.
• Enter payroll journal entries into NXT accounting platform.

Skills

Payroll administration

ADP knowledge

MS Office/GSuite

Attention to detail

Communication

Education

Bachelor’s degree in HR/Business

Tools

ADP

NXT accounting

Health Equity

Excel

Job description

Do you have 5 years of experience administering payroll and benefits?

Are you highly detail-oriented with an ability to improve core processes?

We are currently in search of a Payroll & Benefits Specialist for a School. The position is On-site in Brooklyn, NY. This is a full-time, permanentposition.

ORGANIZATION TYPE: School

LOCATION: Brooklyn, NY (On-site)

POSITION TITLE: Payroll & Benefits Specialist

SCHEDULE: Full-time

DURATION: Permanent

ANNUAL SALARY: $90,000 – $120,000

Is This Your Dream Job? The Payroll & Benefits Specialist will report to the Chief Financial & Operating Officer and will be responsiblefor the administration of all payroll-related functions, management of payroll data, compliance, reporting and reconciliation and for administering benefits programs. This role is ideal for a proactive, detail-oriented candidate with excellent interpersonal skills.

Our Ideal Candidate

• 5 years of experience administering payroll and benefits with extensive knowledge of HR functions
• Bachelor’s degree in Human Resources, Business Administration, or related field
• Strong knowledge of federal, state and local laws and regulations impacting payroll operations
• Excellent organization skills with a strong attention to detail while managing multiple tasks simultaneously
• Strong communication and interpersonal skills
• Proficient with ADP and MS Office/Google Suite including Excel
• Prior experience working in a school setting a plus

How You Will Spend Your Day

Payroll

• Accurately process semi-monthly payroll using ADP while ensuring compliance with federal, state and local payroll, wage and hour laws and best practices.
• Prepare and enter payroll journal entries into NXT accounting platform.
• Respond to employee questions related to payroll and provide support to employees for utilizing ADP self-service.
• Maintain accurate employee payroll records including tax withholding forms, payroll deductions, changes in employee status and other payroll information.
• Review employee contributions and deductions for accuracy and consistency with employee election of benefits.
• Maintain employee data integrity and ensure confidentiality and security of data.
• Review periodic employer federal and state tax returns and ensure payroll tax deposits are timely and accurate.
• Develop the schedules, calendars, and communications for payroll.

Benefits

• Administer all aspects of employee benefits plans including health, dental, vision, short-term and long-term disability, group term and voluntary life, worker’s compensation, 403(b) retirement, unemployment and pre-tax expense programs.
• Enhance the employee experience by ensuring timely, knowledgeable, and empathetic responses to all benefits inquiries.
• Manage benefit plan operations, plan changes and benefit-related claims, including open enrollments; administer open enrollment in ADP and ensure data flows correctly to Health Equity, etc.
• Serve as primary contact with carriers and third-party administrators, respond to benefits inquiries from employees relating to status changes, plan provisions, and other general inquiries.
• Process, review and respond to unemployment claims and worker’s comp claims with appropriate documentation. Review unemployment statements.
• Reconcile bills by producing and balancing reports to ensure accuracy of billing.
• Process monthly billings and administrative fees for all group plans accurately and timely.
• Process leave of absence requests, disability paperwork, FMLA, medical and personal leaves.

Other Duties

• Oversee the running of effective and strategic use of ADP, including ensuring its data integrity.
• Participate in and prepare reports and reconciliations for the annual year-end financial audit, IRS 990, 403b, 5500, 8955, and Workers Compensation audits.
• Maintain compliance with federal, state and local employment laws and regulations and review policies to maintain compliance.
• Gather data for compliance reporting, including the NYC EDC bond compliance reporting and the annual DASL reporting.
• Serve as a backup for onboarding in ADP and the creation of ID cards.
• Support the human resources function of the school, as needed.

We’d love to hear from you.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.