Payroll Specialist

Carney, Sandoe & Associates; New York (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Paid holidays

Housing (boarding schools only)

Job summary

Carney, Sandoe & Associates has partnered with an independent school in Brooklyn, NY to recruit a Payroll and Benefits Specialist. You will oversee all payroll activities, benefits administration, and related compliance, using ADP and the NY/state tax rules while maintaining confidential employee data.

The ideal candidate has a bachelor’s degree in HR or related field and 5+ years of payroll/benefits experience, with strong communication skills and proficiency in ADP, Google Studio, Excel, and

Qualifications

• Bachelor’s degree in HR or related field.
• At least 5 years of payroll and benefits administration experience.
• Strong knowledge of federal, state, and local payroll laws.
• Experience with ADP, Google Suite, and MS Office.
• Spanish fluency and HR certifications are a plus.

Responsibilities

• Process semi-monthly payroll using ADP in compliance with laws.
• Enter payroll journals into accounting system (NXT).
• Respond to employee payroll questions and support ADP self-service.
• Maintain accurate payroll records and benefits administration.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Attention to detail

Multitasking

Education

Bachelor's Degree in HR or related field

Tools

ADP system

Google Suite

Microsoft Excel

Microsoft Word

Job description

Carney, Sandoe & Associates is a leading education recruitment organization has partnered with an independent school in Brooklyn, NY seeking their next Payroll and Benefits Specialist.

Summary

The Payroll and Benefits Specialist will be responsible for the administration of all payroll-related functions, management of payroll data, compliance, reporting and reconciliation and for administering benefits programs.

Duties and Responsibilities:

• Accurately process semi-monthly payroll using ADP while ensuring compliance with federal, state and local payroll, wage and hour laws and best practices.
• Prepare and enter payroll journal entries into NXT accounting platform.
• Respond to employee questions related to payroll and provide support to employees for utilizing ADP self-service.
• Maintain accurate employee payroll records including tax withholding forms, payroll deductions, changes in employee status and other payroll information.
• Review employee contributions and deductions for accuracy and consistency with employee election of benefits.
• Maintain employee data integrity and ensure confidentiality and security of data.
• Review periodic employer federal and state tax returns and ensure payroll tax deposits are timely and accurate.
• Benefits Administer all aspects of employee benefits plans including health, dental, vision, short-term and long-term disability, group term and voluntary life, worker’s compensation, 403(b) retirement, unemployment and pre-tax expense programs.
• Manage benefit plan operations, plan changes and benefit-related claims, including open enrollments; administer open enrollment in ADP and ensure data flows correctly to Health Equity, etc.
• Process, review and respond to unemployment claims and worker’s comp claims with appropriate documentation.
• Process monthly billings and administrative fees for all group plans accurately and timely.
• Process leave of absence requests, disability paperwork, FMLA, medical and personal leaves.
• Oversee the running of effective and strategic use of ADP, including ensuring its data integrity.
• Participate in and prepare reports and reconciliations for the annual year-end financial audit, IRS 990, 403b, 5500, 8955, and Workers Compensation audits.
• Maintain compliance with federal, state and local employment laws and regulations and review policies to maintain compliance.
• Gather data for compliance reporting, including the NYC EDC bond compliance reporting and the annual DASL reporting.

Education and Experience:

• Bachelor’s Degree in Human Resources, Business Administration or other related field required.
• Minimum 5 years’ experience administering payroll and benefits and extensive knowledge of HR functions.
• Strong knowledge of federal, state and local laws and regulations impacting payroll operations.
• Excellent verbal and written communication skills
• Excellent interpersonal and conflict resolution skills that lead to the cultivation of relationships with colleagues
• Excellent organizational skills and strong attention to detail with the ability of managing multiple tasks and projects concurrently.
• Strong knowledge of ADP system is a MUST Sound knowledge of Google Suite and Microsoft applications (Excel, Word) are strongly preferred.
• Experience in a school setting is preferred
• Candidates fluent in Spanish preferred PHR or SPHR certification is preferred

Potential Benefits:

Compensation and benefit packages are competitive but will differ by school and will typically depend on geographic location, your experience, and your level of degree.

Paid holidays, vacation and personal time

Housing (boarding schools only)

About CS&A:

Our job placement service is free to job seekers. By getting to know you personally -- beyond just your resume -- we connect you directly with hiring schools whose open positions match your specific requirements (location, school type, position type, etc.) and skills, saving you the time of sorting through hundreds of job postings and getting lost in a pile of resumes. More importantly, as an educator you deserve to have someone on your side who can help you find a position in a school community where you'll thrive. That's our mission.

Carney Sandoe does not discriminate on the basis of physical handicap, sex, race, creed, color, sexual orientation, gender identity, or national or ethnic origin in administration of its services, consulting, events, professional development, or other programs.