Payroll & Benefits Specialist

Capital Pump & Equipment; Chandler (AZ); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid holidays and PTO

Short-Term Disability and Life Ins.

Training and career development

Job summary

Capital Pump & Equipment is seeking a Payroll & Benefits Specialist to oversee multi-state payroll, including certified payroll, and administer employee benefits. The role focuses on accuracy, compliance, and responsive support for employees and management.

Ideal candidates bring organizational prowess, strong communication, and experience in HRIS/payroll systems, with a commitment to confidentiality and high service standards. Background checks and drug screening may apply.

Qualifications

• Bachelor's degree in a related field or equivalent payroll experience.
• Minimum 3 years of experience processing multi-state payroll with certified payroll requirements.
• Proficiency in Microsoft Excel and HRIS/payroll systems.
• Strong confidentiality, discretion and accuracy in handling payroll data.

Responsibilities

• Process weekly and bi-weekly payrolls accurately and on time.
• Maintain payroll and benefits changes in HRIS/payroll system with data integrity.
• Manage wage garnishments and withholding orders, ensuring compliance.
• Process terminations per final-pay requirements and timely final pay.
• Communicate payroll-related updates clearly to employees at all levels.
• Prepare weekly certified and prevailing wage payroll for applicable projects.
• Submit OCIP/CCIP reporting on time and accurately.
• Support benefits enrollment and related administrative tasks.

Skills

Organizational skills

Attention to detail

Communication skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

HRIS

Payroll systems

Job description

About Us

Capital Pump & Equipment (CPE) is a leading provider of industrial pump rentals and fluid-handling solutions. We support critical industries with innovative equipment, responsive service, and deep technical expertise. We're known for keeping operations moving efficiently and we're looking for talented individuals to join our team!

The Role

We are seeking a highly organized and detail-oriented Payroll & Benefits Specialist with experience in certified payroll to join our growing team. This position is responsible for the accurate and timely administration of multi-state payroll and employee benefits, while ensuring compliance with applicable regulations and company policies.

The Payroll & Benefits Specialist will serve as a key point of contact for employees and management, providing knowledgeable and responsive support for payroll- and benefits-related inquiries. The ideal candidate demonstrates strong attention to detail, sound judgment, discretion, and a commitment to accuracy and exceptional service.

What We Offer

• Competitive salary pay with opportunities for growth.
• Supportive, performance-driven team culture.
• Comprehensive benefits package, including:
  • Medical, dental, and vision (eligible after 30 days of employment)
  • 401(k) with company match
  • Paid holidays and PTO
  • Company-paid Short-Term Disability and Life Insurance.
• Ongoing training and career development.

Key Responsibilities

• Process weekly and bi-weekly payrolls accurately and in accordance with established deadlines and applicable regulations.
• Maintain and administer payroll and benefits-related employee changes within the HRIS/payroll system, ensuring data integrity and accuracy.
• Manage wage garnishments and withholding orders, including timely processing, compliance monitoring, and follow-up to ensure accurate administration.
• Process employee terminations in accordance with applicable federal and state final-pay requirements, ensuring timely and accurate issuance of final pay.
• Communicate payroll-related changes, updates, and requirements clearly and professionally to employees at all levels of the organization.
• Prepare and process weekly certified payroll and prevailing wage payroll for applicable projects, ensuring compliance with contractual and regulatory requirements.
• Prepare and submit required OCIP/CCIP reporting accurately and within established deadlines.
• Support employee benefits enrollment and related administrative processes, providing timely assistance to employees and maintaining accurate records.

What You'll Bring

• Education: Bachelor's degree in a related field preferred, or an equivalent combination of education and demonstrated payroll experience.
• Experience: Minimum of 3 years of experience processing multi-state payroll, including experience with certified payroll requirements.
• Technical Skills: Proficiency in Microsoft Excel and experience with HRIS and payroll systems.
• Communication: Strong written and verbal communication skills, with the ability to communicate effectively across all levels of the organization.
• Confidentiality & Discretion: Demonstrated ability to exercise sound judgment, maintain confidentiality, and safeguard sensitive payroll and employee information.
• Professional Attributes: High degree of professionalism, integrity, accountability, attention to detail, and commitment to accuracy.

Capital Pump & Equipment is committed to providing a safe and productive work environment. All offers of employment are contingent upon the successful completion of a background check and, where applicable, a pre-employment drug screening.

By applying for this position, you acknowledge and agree that:

• Employment is contingent upon passing all required background investigations, which may include verification of employment history, education, criminal history, and other relevant records as permitted by law.
• You may be required to undergo drug and alcohol testing, consistent with applicable state and federal laws, as a condition of employment.
• Refusal to submit to, or failure to successfully complete, any required screenings will result in withdrawal of any conditional offer of employment.

Capital Pump & Equipment is an equal opportunity employer. We comply with all applicable laws regarding background checks and drug testing and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Salary: $70000 - $80000 per year