Payroll & Benefits Manager

Young World Physical Education; Providence (RI); On-site; USD 70,000 - 100,000; Full time

Job summary

La Salle Academy in Providence, RI seeks a Payroll & Benefits Manager to oversee accurate, compliant payroll and employee benefits. Reporting to the Controller, this role ensures HRIS integrity, tax withholdings, retirement plan administration, and benefits workflows.

The candidate will deliver precise financial data and high-touch service to faculty and staff. Strong analytical skills, attention to detail, and confidentiality are essential.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or HR preferred.
• 3–5 years payroll and benefits administration experience.
• Independent school or non-profit experience is a plus.

Responsibilities

• Own and execute end-to-end processing of bi-weekly, seasonal, and stipended payrolls for all staff.
• Maintain accuracy of employee records, compensation rates, tax deductions, and direct deposits in the payroll system.
• Audit time cards, leave requests, and PTO allocations; reconcile payroll registers.
• Lead Open Enrollment and benefits billing reconciliation with vendors.
• Ensure compliance with tax filings and regulatory reporting.

Skills

Numerical literacy

Attention to detail

Confidentiality

Customer service

Education

Bachelor’s degree in Accounting, Finance, Business, or HR

Tools

HRIS

Payroll software

Microsoft Office

Google Workspace

Job description

La Salle Academy La Salle Academy (Non-Teaching Staff) - Providence, Rhode Island Open in Google Maps

Payroll & Benefits Manager

La Salle Academy La Salle Academy (Non-Teaching Staff) - Providence, Rhode Island Open in Google Maps

This job is also posted in La Salle Academy

Job Details

Job ID: 5871425

Application Deadline: Posted until filled

Posted: Aug 05, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Summary:

The Payroll & Benefits Manager serves as the primary technical subject matter expert responsible for the accurate, compliant, and timely processing of all school-wide payroll and employee benefits programs. Reporting directly to the Controller, this role ensures complete integrity across our payroll/HRIS platform, tax withholdings, retirement plan administration, leaves of absence calculations, and employee insurance workflows. This is a systems-focused, numerical compliance position designed to deliver precise financial data and high-touch customer support to all faculty and staff.

Duties/Responsibilities:

Payroll Operations & System Integrity

• Own and execute the end-to-end processing of bi-weekly, seasonal, and stipended payrolls for all full-time, part-time, coaching, and auxiliary staff.
• Maintain complete accuracy of employee records, compensation rates, tax deductions, court orders, and direct deposits in the payroll system.
• Audit time cards, leave requests, and PTO allocations, ensuring compliance with institutional policies and labor standards.
• Reconcile payroll registers post-run and partner with the Controller for general ledger postings and bank transfers.

Benefits & Leave Financial Administration

• Manage day-to-day administration of group benefits (medical, dental, vision, life, disability, 403(b) retirement plans, and flexible spending accounts).
• Execute the financial mechanics of employee leaves (FMLA, Disability, Paid Family Leave), configuring paid/unpaid status, PTO top-offs, and benefits premium billing arrears.
• Lead the annual Open Enrollment process, including vendor coordination, system configuration, communication, and employee assistance.
• Reconcile monthly benefit billing invoices against active payroll rosters to ensure accurate carrier payments and payroll deductions.

Compliance, Auditing, and Reporting

• Ensure strict adherence to federal, state, and local payroll and employment tax regulations (including W-2s, 1095-Cs, 941s, and state filings).
• Coordinate the annual 403(b) plan audit, worker’s compensation audit, and assist the Controller with fiscal year-end financial audits.
• Manage Worker’s Compensation claims, OSHA logging, and state disability/FMLA tracking.

Employee Services & Support

• Serve as the first-line, responsive contact for faculty and staff regarding payroll inquiries, tax updates, benefit claims, and retirement enrollments.
• Conduct individual benefits orientation for newly onboarded personnel.
• Performs other general administrative duties as assigned in support of overall Business Office objectives.

Qualifications & Core Competencies

• Education & Experience: Bachelor’s degree in Accounting, Finance, Business, or Human Resources preferred. Minimum 3–5 years of hands-on payroll and benefits administration experience (independent school or non-profit experience is a plus).
• Technical Skills: Advanced proficiency in modern HRIS/Payroll platforms, Microsoft Office Suite, and Google Workspace.
• Competencies: Exceptional attention to detail, strict commitment to confidentiality, high numerical literacy, and customer-service orientation.

Position Type: Full-Time

Job Categories:

Administration > Business/Finance

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Patrick Meehan , Chief Financial
• Central Office
• Phone: [phone]
• Email: [e-mail]

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