Payroll/Benefits Administrator

St. Xavier High School; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

St. Xavier High School in Cincinnati, OH is seeking a Payroll/Benefits Administrator to oversee employee compensation, benefits administration, and related regulatory reporting.

The role involves processing biweekly payroll, managing 403(b) postings, and coordinating with Paycor and Sage for accurate payroll and benefits records. The candidate should have a bachelor’s degree in Accounting/Finance and at least 5 years of payroll experience with Paycor, along with strong attention to detail and

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• At least 5 years of payroll administration experience.
• Experience with Paycor payroll processing and onboarding a must.
• Familiarity with payroll taxes and regulations required.

Responsibilities

• Complete biweekly payroll for Salary, Hourly, and Jesuits including special stipends.
• Manage onboarding and benefits enrollment across dental, vision, medical, and 403b plans.
• Handle garnishments, timecard corrections, and payroll reconciliations in Paycor and Sage.
• Assist with year-end filings and related audits (403b, ACA, etc.).
• Produce payroll reports and respond to employee payroll questions.

Skills

Paycor

Payroll processing

Garnishments

Benefits administration

Timecard management

Communication

Attention to detail

Education

Bachelor's degree in Accounting/Finance

Tools

Paycor

Sage

Job description

Position Summary

The Payroll/Benefits Administrator oversees everything that is associated with paying the school’s employees and administering employee benefits. This is including tracking hours worked, special stipend payments and ensuring that employees are accurately paid for their time. It also includes calculating, deducting and processing taxes, garnishments, social security withholdings and company-offered benefits within Paycor (third-party payroll processing system). This position also prepares payroll related filings with government and regulatory agencies and participates in any related audits including annual financial statements and 403(b) audits, BWC True-ups and other payroll related reporting.

Payroll Responsibilities

• Complete biweekly payroll for Salary, Hourly, and Jesuits (including numerous special pay stipends and one-off payments)
• Empower (403b) Postings biweekly after payroll
• GL posting after payroll to Sage (Accounting Software) biweekly
• FSA (Medical, Limited & Childcare) reporting biweekly to third party processor
• Garnishment and Child Support setup and maintenance
• Manage timecard issues, corrections
• Provide information and answer employee questions about payroll-related matters
• Resolve payroll issues
• Collection of supporting documents for payment of additional duty, coaching stipends, co-curriculars stipends
• Maintains payroll records and emails of payment requests
• Assist and execute in annual COLA updates in Paycor system

HR/Benefit Responsibilities

• Administrator to Dental (Ameritas), Vision (EyeMed), Medical (Christian Brothers) & Paycor
• Onboarding admin for all new hires, rehires, and terminations
• Process all personnel requests
• Cobra maintenance for third party servicer
• HSA-PNC maintenance
• Empower (403b) maintenance, adds/new hires, terminations
• Cobra posting at termination
• Gathering and maintaining employee records (i.e., I-9 documentation)
• Maintain and monitor Vacation, Personal, Sick and Holiday balances within Paycor system
• Assists employees in registering for or resetting access to online portals (Paycor & other benefit systems)
• Assists employees regarding benefit claim issues, plan changes, life events

Accounting Responsibilities

• Medical, Dental, Vision, Cobra benefits bills posting monthly to SAGE.
• Jesuit billing sent to Jesuit Administrator monthly
• Prepare Cigna billing for accounts payable monthly

Systems Maintenance Responsibilities

• Maintain and update GL Labor Distribution within Paycor for reporting
• Build reports as needed for management in Paycor and Empower (403b)
• Troubleshoot end-user issues with third party servicers (Paycor, Empower, EyeMed, Cobra Surrency, PNC (HSA) and
• Lead/Assist in new system migrations (carrier connect – Empower, benefit providers, etc.)
• Work with HUB and Paycor during Open Enrollment (OE) for setup and execution of benefits including testing of OE in Paycor.

Audits and Reporting Responsibilities

• EEO reporting
• BLS reporting
• Assist with ad-hoc financial reporting and analysis as needed.
• ACA reportingBWC reporting
• Unemployment
• Assist with 403b audits and compliance
• Assist with various employee data surveys
• Assist with Budget Process for Salary & Wages

Education, Experience and Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred
• At least 5 years of experience in payroll administration or related field
• Experience with Paycor payroll processing and onboarding a must.
• Familiarity with payroll taxes and regulations required
• Strong attention to detail and ability to manage multiple tasks and deadlines
• Excellent communication and interpersonal skills, including the ability to communicate with employees about payroll and benefits
• Knowledge of federal and state labor and tax laws
• Ability to work independently and as part of a team