Payroll Benefits Manager

East Lake; Chicago (IL); On-site; USD 85,000 - 120,000; Full time

Job summary

East Lake is seeking a Payroll/Benefits Manager to oversee payroll and benefits operations across multiple properties. You will ensure timely, accurate processing of salaries, deductions, and taxes, while maintaining compliance with federal, state, and local laws.

The role requires strong payroll administration, benefits program experience, and proficiency with HRIS systems. You will also support audits, intercompany billing, and monthly benefit invoicing, collaborating with cross-functional

Qualifications

• Experience with payroll processing and garnishments for multiple properties.
• Experience managing health, retirement and other employee benefits programs.
• Proficiency with HRIS and payroll technologies.
• Knowledge of federal, state, and local payroll and benefits regulations; strong analytical skills.

Responsibilities

• Oversee daily workflow of payroll/benefits department.
• Ensure timely and accurate payroll processing incl. salaries, taxes, and deductions across properties.
• Maintain records and reports of payroll transactions.
• Ensure compliance with payroll wage/hour laws; support audits (401k, unions).
• Assist with employee benefit programs and benefit administration in third-party systems.
• Prepare benefit invoices and reports as needed.

Skills

Payroll administration

Garnishments

Benefits administration

HRIS proficiency

Regulatory compliance

Communication

Education

Bachelor’s degree in HR/Accounting/Business Administration

Tools

ADP

HRIS

Job description

The Payroll/Benefits Manager will oversee and supervise the organization’s payroll functions and benefits, ensuring pay and benefits are processed on time, accurately, and in compliance with government regulations.

Supervisory Responsibilities:

• Oversees the daily workflow of the department

Duties/Responsibilities:

Payroll

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions for all properties
• Ensures accurate and timely processing of payroll updates including new hires, terminations and changes to pay rates for all employees
• Prepares and maintains accurate records and reports of payroll transactions
• Ensures compliance with federal, state and local payroll, wage and hour laws and best practices
• Facilitates audits by providing records and documentation to auditors (401k, Union, etc.)
• Balance payroll
• Payroll property invoices
• ADP Fees
• Process employee rent deductions
• Complete intercompany billing
• Maintain CTA Tracker
• Provide all payroll, billing and benefit reports as needed
• Assist with all employee benefit programs, such as medical, dental, ancillary benefits, life insurance, accident and disability insurance, COBRA, flexible spending programs, and 401(k) plan
• Assist with benefit administration to include activation and termination in various third-party systems
• Serves as the subject matter expert for processes, administers, and tracks all employee FMLA, workers’ compensation, and/or other similar leaves or absence while ensuring compliance with applicable law and Company policy
• Verifies the accuracy of monthly employee benefits’ premiums and maintains data to track, verify and analyze employee benefits-related costs and claim activities
• Prepares all benefit invoices for payment processing monthly

Qualifications

• Candidates should possess strong Payroll Administration and Garnishments skills, including experience managing complex pay calculations and statutory deductions.
• Candidates should possess Benefits Administration and Employee Benefits experience, including coordinating health, retirement, and other employee programs.
• Candidates should possess proficiency with Human Resources Information Systems (HRIS) and related payroll/HR technologies.
• Relevant skills such as knowledge of federal, state, and local payroll and benefits regulations; strong analytical and problem-solving abilities; and attention to detail are beneficial.
• A bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field, along with prior experience in payroll and benefits management, is preferred.
• Strong communication skills, ability to handle confidential information with discretion, and capacity to work collaboratively with cross-functional teams are important.