Payroll & Audit Manager (ADMINISTRATIVE OFFICER III)

State of Maryland; Baltimore (MD); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental & vision plans

Paid leave (vacation, sick)

Job summary

Maryland Department of Public Safety and Correctional Services (DPSCS) seeks candidates for a Payroll & Audit Unit role in Baltimore to audit payroll and timekeeping using TimeClock Plus and Workday, analyze data for trends, and ensure compliance with COMAR and state policies.

The position develops procedures, trains staff, and supports agencies with accurate biweekly payroll processing while adhering to state requirements and departmental procedures.

Qualifications

• Education: High school diploma or GED.
• Experience: Three years of administrative staff or professional work.
• Substitutions: 30 college credit hours per year of experience; Bachelor’s degree may substitute.
• Military service as officer may substitute for experience.

Responsibilities

• Audit payroll and timekeeping activities.
• Analyze data to identify trends and discrepancies.
• Develop and maintain SOPs and manuals; train staff.

Skills

Auditing

Timekeeping systems

Data analysis

Training materials development

Policy compliance

Education

High school diploma or GED

Bachelor’s degree (substitutable for experience)

Military service experience (as described)

Tools

Workday

TimeClock Plus

Job description

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release. As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

15

LOCATION OF POSITION

Baltimore City
6776 Reisterstown Road
Baltimore, MD 21215

POSITION DUTIES

The main purpose of this position is to promote and ensure compliance within the Payroll & Audit Unit through auditing, analysis, training, procedural development, and oversight of payroll and timekeeping operations utilizing the TimeClock Plus and Workday systems. The position conducts routine and targeted audits of payroll and timekeeping activities, analyzes data to identify trends, discrepancies, compliance concerns, and potential audit issues, and recommends appropriate corrective actions or process improvements. The position is responsible for ensuring payroll and timekeeping practices remain consistent with Department of Budget and Management requirements, COMAR, the Annotated Code of Maryland, applicable legislative requirements, and established Departmental policies and procedures. In conjunction with the Deputy Director and Director of Payroll & Audit, the position develops and maintains Standard Operating Procedures, the Payroll & Timekeeping Manual, training materials, and unit operating procedures; identifies training needs; and assists with implementing policy and system updates. Additionally, the position supports consolidated agencies, correctional agencies, and the DPSCS Office of the Secretary by providing guidance, training, audit oversight, and technical assistance to promote the accurate, timely, and compliant processing of biweekly payroll.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying. Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Three years of administrative staff or professional work. Notes: 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

At least one year of experience performing payroll, timekeeping, financial, or compliance audits, including reviewing records for accuracy and compliance with established policies and procedures.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience reviewing records for accuracy, compliance, and internal controls to identify discrepancies and prepare comprehensive audit findings.
• Experience with Workday, TimeClock Plus, or similar payroll/timekeeping systems.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

We thank our Veterans for their service to our country.

Lena Murray
[e-mail]

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at [e-mail] or 410-767-4850.