Payroll Associate I

The George Washington University; Ashburn (VA); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Healthcare Benefits

Tuition assistance

Well-being programs

Job summary

The George Washington University is seeking a Payroll Services professional to administer timely payments to employees in compliance with federal and state laws. The role supports bi-weekly and monthly payrolls and is part of the Operations team within HR.

Responsibilities include processing direct deposits, voided checks, W-2s, employment verifications, and responding to payroll inquiries while maintaining accuracy and data security.

Qualifications

• Qualified candidates will have a high school diploma or GED with 3+ years of relevant payroll experience, or a Bachelor's degree in a related field.
• Experience with payroll processing and payroll systems is preferred.
• Strong customer service skills and ability to handle inquiries professionally.

Responsibilities

• Process payroll for bi-weekly and monthly pay cycles accurately and in compliance with laws.
• Review payroll action forms, modify employee records, and handle tax withholding and direct deposits.
• Respond to payroll inquiries promptly and prepare monthly statistical reports.

Skills

Customer service

Payroll processing

Attention to detail

Education

High school diploma or GED + 3 years experience or Bachelor's degree

Job description

Job Description Summary:
The Payroll Services Department within the Total Rewards Division is dedicated to providing accurate and timely services to employees and other stakeholders. We are responsible for paying all employees in compliance with federal and local labor laws. We have a commitment to embrace change that promotes increased productivity and we strive to exceed the expectations of our customers.

Posting Details
I. Job Overview
Job Description Summary:
The Payroll Services Department within the Total Rewards Division is dedicated to providing accurate and timely services to employees and other stakeholders. We are responsible for paying all employees in compliance with federal and local labor laws. We have a commitment to embrace change that promotes increased productivity and we strive to exceed the expectations of our customers.
This position is responsible for the administration of payment to all employees for time worked in an accurate and timely manner in compliance with federal and local labor laws. Core responsibilities include reviewing requests for supplemental paychecks, calculating monies due and initiating payment, and reviewing payroll action forms and related transactions to modify employee records, including tax withholding certificates, direct deposit entry and employment verifications. This role reviews error reports during payroll processing and initiates changes, and gathers and reports statistical data on a monthly basis.
This position will work as part of the operations team in processing payroll in a timely and accurate manner to include both bi-weekly and monthly payrolls.
Responsibilities may also include:

• Supporting the Automated Clearing House ( ACH ) process.
• Processing direct deposit input.
• Processing voided checks and stop payments.
• Processing employment verification.
• Imaging of payroll documents.
• W2 form reissue.
• Supporting check printing, deposit notifications and distribution.

Additional responsibilities include:

• Reviewing payroll error reports and initiating changes to ensure timely and accurate payroll processing
• Reviewing payroll action forms and initiating transactions to modify employee records, including tax withholding certificates and work-state information for unemployment purposes
• Reviewing requests for supplemental paychecks, calculating amounts due, and initiating payment
• Responding to payroll-related inquiries in a timely, accurate, and professional manner via phone and email

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:
Qualified candidates will hold a high school diploma/ GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:

• Strong customer service skills
• Relevant fiscal experience and one year of automated payroll experience is preferred
• Previous experience in a University environment is desirable

Hiring Range $21.80 - $28.32
GW Staff Approach to Pay
How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: Ashburn, Virginia
College/School/Department: Human Resource Management and Development (HRM&D)
Family Human Resources
Sub-Family Payroll
Stream Service and Support
Level Level 3
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday - Friday 8:00 AM - 5:00 PM
Will this job require the employee to work on site? Yes
Employee Onsite Status Hybrid
Telework: Yes
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only? No
Posting Number: S014516
Job Open Date: 10/09/2026
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.