Payroll Associate I

George Washington University; Ashburn (VA); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Tuition benefits

Job summary

George Washington University in Ashburn, Virginia seeks a Payroll Specialist to administer payments for time worked and ensure compliance with federal and local laws. You will review requests for supplemental paychecks, calculate amounts due, and initiate payments while maintaining accurate employee records.

The role supports bi-weekly and monthly payroll cycles, handles ACH processes, direct deposits, employment verifications, and imaging of payroll documents; you will respond to payroll

Qualifications

• Strong customer service skills.
• 1 year of automated payroll experience preferred.
• Experience in a University environment desirable.

Responsibilities

• Review requests for supplemental paychecks and initiate payment.
• Process payroll for bi-weekly and monthly cycles.
• Review payroll action forms and modify employee records, including tax withholding certificates and work-state information for unemployment purposes.
• Respond to payroll inquiries via phone and email.
• Support ACH processing and payroll document imaging.

Job description

Job Overview

The Payroll Services Department within the Total Rewards Division is dedicated to providing accurate and timely services to employees and other stakeholders. We are responsible for paying all employees in compliance with federal and local labor laws. We have a commitment to embrace change that promotes increased productivity and we strive to exceed the expectations of our customers.

This position is responsible for the administration of payment to all employees for time worked in an accurate and timely manner in compliance with federal and local labor laws. Core responsibilities include reviewing requests for supplemental paychecks, calculating monies due and initiating payment, and reviewing payroll action forms and related transactions to modify employee records, including tax withholding certificates, direct deposit entry and employment verifications. This role reviews error reports during payroll processing and initiates changes, and gathers and reports statistical data on a monthly basis.

This position will work as part of the operations team in processing payroll in a timely and accurate manner to include both bi-weekly and monthly payrolls.

Responsibilities may also include:

• Supporting the Automated Clearing House (ACH) process.
• Processing direct deposit input.
• Processing voided checks and stop payments.
• Processing employment verification.
• Imaging of payroll documents.
• W2 form reissue.
• Supporting check printing, deposit notifications and distribution.

Additional responsibilities include:

• Reviewing payroll error reports and initiating changes to ensure timely and accurate payroll processing
• Reviewing payroll action forms and initiating transactions to modify employee records, including tax withholding certificates and work-state information for unemployment purposes
• Reviewing requests for supplemental paychecks, calculating amounts due, and initiating payment
• Responding to payroll-related inquiries in a timely, accurate, and professional manner via phone and email

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Hiring Range: $21.80 - $28.32

Staff Pay

How is pay for new employees determined at GW?

Preferred Qualifications

• Strong customer service skills
• Relevant fiscal experience and one year of automated payroll experience is preferred
• Previous experience in a University environment is desirable

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

Job Details

Campus Location: Ashburn, Virginia

College/School/Department: Human Resource Management and Development (HRM&D)

Family: Human Resources

Sub-Family: Payroll

Stream: Service and Support

Level: Level 3

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: Monday - Friday 8:00 AM - 5:00 PM

Will this job require the employee to work on site?: Yes

Employee Onsite Status: Hybrid

Telework: Yes

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants: Employer will not sponsor for employment Visa status

Internal Applicants Only?: No

Posting Number: S014516

Job Open Date: 10/09/2026

Job Close Date: (none)

Background Screening: Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.