Payroll Associate

baystatehealth; Springfield (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO up to 25 days first year

Education reimbursement

403b retirement plan match

Job summary

Baystate Health in Springfield, MA seeks a Full-Time Payroll Associate to join our Payroll Department. The role supports biweekly payroll for multiple employee groups, with deadlines every other Thursday, using Workday, Kronos, and PeopleSoft.

You will review timekeeping, resolve discrepancies, and ensure compliance with tax filings, garnishments, and bank processes. Hybrid work requires three days on-site with MA residence preferred.

Qualifications

• High School Diploma or GED, required.
• Experience with payroll processes and deadlines.
• Strong attention to detail and data accuracy.
• Effective communication with employees and partners.
• Ability to handle confidential information.

Responsibilities

• Process and validate biweekly payroll for assigned groups, ensuring accurate and timely paychecks.
• Review Kronos timecards, identify discrepancies, and adjust as needed.
• Perform online payroll edits from Kronos-to-Workday interface and resolve errors.
• Calculate and verify complex payroll data including gross pay, taxes, and leaves.
• Run biweekly, monthly, and quarterly payroll processing tasks.
• Process transactions using Workday, Kronos, PeopleSoft and other systems.
• Handle off-cycle and supplemental payrolls when necessary.
• Prepare biweekly payroll tax payments and quarterly returns.
• Audit payroll and retroactive pay activity in Workday and reconcile data.
• Monitor, audit, adjust, and resolve payroll discrepancies.
• Prepare payroll reconciliations and AP check requests.
• Process garnishment orders and biweekly payments.
• Support Rapid Pay Card processing.
• Respond to VOE requests and subpoenas.
• Assist employees with Kronos and Workday self-service questions.
• Explain payroll policies and system codes clearly.
• Maintain confidentiality and communicate with stakeholders.

Skills

Customer service

Attention to detail

Communication

Time management

Education

GED or HiSET

Tools

Workday

Kronos

PeopleSoft

Job description

Baystate Health, a nationally recognized leader in healthcare quality and safety, is seeking a Full-Time fast paced, deadline-driven Payroll Associate to join our Payroll Department in Springfield, MA.

RESPONSIBILITIES

The Payroll Associate plays a critical role in ensuring employees across the health system are paid accurately and on schedule every other Thursday. Solving complex payroll issues and taking pride in providing exceptional customer service. You'll work with payroll data, timekeeping, taxes, reconciliations, garnishments, and multiple HR/payroll systems while serving as a trusted resource for employees and internal partners.

• Process and validate biweekly payroll for assigned employee groups, ensuring accurate and timely paycheck distribution.
• Review Kronos timecards, identify discrepancies, and make necessary adjustments to ensure employees are paid correctly.
• Perform online payroll edit reviews resulting from the Kronos-to-Workday interface and resolve errors before payroll is finalized.
• Calculate, review, verify, and process complex payroll data, including gross pay, contract adjustments, retroactive payments, hours, taxes, leave, and other payroll transactions.
• Run biweekly, monthly, and quarterly payroll processing jobs, including the full payroll process each Tuesday.
• Process employee transactions using Workday, Kronos, PeopleSoft, and other systems as needed.
• Process off-cycle and supplemental payrolls when necessary.
• Prepare and submit biweekly payroll tax payments and quarterly tax returns to government agencies.
• Audit payroll and retroactive pay activity in Workday and reconcile payroll data to ensure accuracy.
• Monitor, audit, adjust, and reconcile payroll information and investigate discrepancies or accounting-related issues.
• Prepare payroll reconciliations and check requests for Accounts Payable.
• Process garnishment withholding orders and submit payments on a biweekly basis.
• Support Rapid Pay Card processing and other payroll-related banking activities.
• Process and respond to VOE requests, buybacks, subpoenas, and E-SarFs.
• Provide support to employees and system users with Kronos and Workday Self-Service questions and issues.
• Interpret and explain payroll policies, procedures, rules, regulations, and system codes.
• Communicate effectively with employees, peers, leaders, and internal customers while handling sensitive payroll information with confidentiality and discretion.
• Work independently, exercise sound judgment, and manage competing priorities while meeting strict payroll deadlines.

SCHEDULE

Full-time, 40 hours a week Monday through Friday - 8:00am-4:30pm

LOCATION

280 Chestnut St. Springfield, MA

Hybrid work opportunity - 3 days a week on-site, required (Wednesdays mandatory) - candidate must live in MA or CT

QUALIFICATIONS

• High School Diploma or GED, required
• At least 2 years of payroll experience, required
• Experience working with Workday, Kronos, and/or Peoplesoft, preferred
• Highly detail-oriented with a strong commitment to payroll accuracy.
• Comfortable working with complex calculations, audits, reconciliations, and confidential information.
• Able to meet strict, recurring deadlines in a fast-paced environment.
• A strong problem-solver who can research discrepancies and identify solutions.
• An exceptional customer service professional who can patiently explain payroll issues and resolve employee concerns.
• Comfortable working both independently and collaboratively as part of a team.
• A clear and effective communicator with employees, peers, leaders, and other customers.
• Proficient with Microsoft Office , including Word and Excel.
• Adaptable and comfortable learning and navigating multiple technology platforms.

THE ADVANTAGES OF WORKING WITH BAYSTATE!

• Excellent Compensation High-quality, low-cost medical, dental and vision insurance
• Generous PTO - up to 25 days in the first year, with scheduled earned increases
• Continuing education support and reimbursement
• First Time Home Buyers Financial Packages
• Farm Share Memberships
• 403b retirement company match & annual company contribution increase based on years of service
• Free money coach advice from a certified professional
• Wellbeing programs that include but are not limited to mental, physical, and financial health
• Pet, home, auto and personal insurance
• Life insurance
• Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
• Wellbeing programs that include but are not limited to mental, physical, and financial health

Education:

GED or HiSET (Required)

Compensation

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate