Payroll Assistant

Brown University Health; Providence (RI); On-site; USD 25,000 - 41,000; Full time

Job summary

Brown University Health is seeking a payroll assistant to support the department's daily functions, ensuring accurate wage processing and timely responses to inquiries. The role emphasizes confidentiality, customer service, and cross‑functional collaboration in a fast-paced environment.

Responsibilities include processing wage statements, supporting the Employee Self Service platform, auditing, and coordinating with finance on checks and escheat processes.

Qualifications

• High school diploma or equivalent required.
• Payroll knowledge is required.
• Ability to handle confidential information and communicate effectively.

Responsibilities

• Process wage statements for federal, state, and outside agencies within required standards and timeline.
• Respond to subpoenas with requested employee wage information under supervisor guidance.
• Support Employee Self Service application and handle direct deposit and paperless programs.
• Run audit reports and assist with auditing processes as needed.
• Maintain payroll files and coordinate with external vendors for escheat and file storage.

Skills

Communication

Multi-tasking

Customer service

Education

High school diploma

Tools

Microsoft Office

Job description

SUMMARY: Under general direction of the manager of Payroll, performs a variety of payroll duties to support the activities of the department.Duties include customer service, preparation of confidential and sensitive correspondence, maintenance of records and files. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate

RESPONSIBILITIES: Responsible for transaction, administrative and process activities in line with agreed service levels and department standard. Process wage statements for federal, state, and outside agencies within required standards and timeline. Under general supervision of manager, provide requested employee wage information in response to subpoenas. Support payroll’s Employee Self Service application. Review and approve W4s, direct deposit changes and employee deduction requests. Communicate directly with new employees to ensure they are aware of the direct deposit and paperless program. Run audit reports for analysts and assist with auditing process as needed. Process various payments, based on established schedule, to various outside agencies and customers. Coordinate with Brown University Health’s finance department the monthly processing of stale dated, and uncashed paychecks checks (escheat process). Maintain payroll files, purging files and coordinating file storage with external vendor. Work is performed under general supervision with some independent judgment exercised in determining work priorities and methods. Perform other related duties as required.

MINIMUM QUALIFICATIONS: Basic Knowledge: High school degree or equivalent is required Payroll knowledge is required. Basic to Intermediate skills using Microsoft office suite including Windows, Outlook, Word, Excel, PowerPoint, and Teams. Must be able to process material of a sensitive and confidential nature. Must be able to communicate effectively. Ability to navigate through multiple computer applications. Ability to multi-task in a high-volume setting. Ability to maintain a positive attitude with a focus on the employee experience. Experience: No payroll experience required, although preferred Work environment and physical requirements: Work is performed in a typical office environment requiring sitting, standing, and walking. Supervisory responsibility: None.

Pay Range $18.13-$29.90

EEO Statement Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location: Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903

Work Type M-F 8am-5pm

Work Shift Day

Daily Hours 8 hours

Driving Required No