CA Payroll Specialist — Precision, Compliance & Growth

Sacred Heart Schools, Atherton; Atherton (CA); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Generous retirement plan

Complimentary lunches

On-site parking

Job summary

Sacred Heart Schools, Atherton is seeking a Payroll Specialist to manage the end-to-end biweekly payroll process in compliance with California and federal wage-and-hour requirements.

The role requires strong Excel skills, meticulous data management, confidentiality, and the ability to collaborate with HR, Finance, and external payroll providers to ensure accurate, timely pay and precise recordkeeping across a 64-acre campus.

Qualifications

• Three to five years of payroll experience, including California payroll.
• Knowledge of California and federal wage-and-hour requirements, FLSA, and related rules.
• Experience with HRIS/payroll and timekeeping systems, data audits, and reporting.
• Strong attention to detail, data accuracy, and confidentiality.
• Excellent Excel skills for payroll reconciliations and analyses.

Responsibilities

• Own end-to-end biweekly payroll processing from inputs to close.
• Coordinate inputs from HR, managers, and external providers and resolve exceptions.
• Review timekeeping, overtime, premiums, holidays, deductions, and leave usage.
• Maintain payroll data in HRIS and timekeeping systems; perform audits and resolve discrepancies.
• Ensure payroll complies with CA, federal, and local wage-and-hour requirements.
• Process off-cycle payments, retroactive adjustments, and garnishments as needed.
• Reconcile payroll registers, assist with journal entries and GL tie-outs.
• Support changes due to employee status, compensation, leaves, and benefits deductions.
• Assist with year-end activities, W-2s, and payroll tax reconciliations.

Skills

Payroll processing

California payroll

Excel excellence

Attention to detail

Confidentiality

Tools

HRIS/Payroll system

Timekeeping system

Job description

Sacred Heart Schools, Atherton is seeking a Payroll Specialist to manage the end-to-end biweekly payroll process in compliance with California and federal wage-and-hour requirements.

The role requires strong Excel skills, meticulous data management, confidentiality, and the ability to collaborate with HR, Finance, and external payroll providers to ensure accurate, timely pay and precise recordkeeping across a 64-acre campus.