Payroll & AP Administrator - Multi-State Payroll Expert

Heartland Restaurant Group; Pennsylvania; On-site; USD 65,000 - 90,000; Full time

Job summary

Heartland Restaurant Group, a franchisee of Dunkin’, is seeking a Payroll & Accounts Payable Administrator to ensure employees are paid accurately and on time while providing AP support. This on-site role collaborates with HR, Accounting, and Operations across 79 locations in the region.

Responsibilities include biweekly, multi-state payroll processing for ~2,000 employees, tax payments, garnishments, deductions, vendor invoice processing, AP reconciliation, and month-end close.

Qualifications

• Three years of payroll processing experience.
• Three years using HRIS/payroll systems; ADP Workforce Now or Paycom preferred.
• Experience with Sage or Intuit products preferred.
• Strong knowledge of payroll laws and garnishments.
• Advanced Microsoft Office skills (Excel, Teams, Outlook, Word, PowerPoint).
• High level of confidentiality and professionalism.

Responsibilities

• Process full-cycle, biweekly payroll for approximately 2,000 employees.
• Manage payroll tax processing and EFTPS transactions.
• Process garnishments, child support orders, benefit deductions, and 401(k) contributions and adjustments.
• Reconcile payroll transactions, payroll reports, system data, and general ledger entries.
• Coordinate with Human Resources, Accounting, and Operations to maintain accurate employee records.
• Process new hires, including personal and tax information, wage details, direct deposit or pay card setup, and required documentation.
• Process Personnel Action Forms (PAFs), including compensation changes, promotions, transfers, and terminations.
• Maintain strict confidentiality and safeguard sensitive payroll and employee information.
• Implement, maintain, and support payroll and timekeeping software integrations.
• Ensure compliance with federal, state, and local wage-and-hour laws.
• Assist with year-end reporting, including Forms W-2, W-3, and 1095.
• Develop and update payroll-related policies and procedures.
• Coordinate payroll system setup for new restaurant locations with the payroll provider.
• Respond to employee payroll inquiries professionally and promptly.

Skills

Payroll processing

Multi-state payroll

Garnishments

Confidentiality

Attention to detail

Problem solving

Tools

ADP Workforce Now

Paycom

Sage

Intuit

Job description

Heartland Restaurant Group, a franchisee of Dunkin’, is seeking a Payroll & Accounts Payable Administrator to ensure employees are paid accurately and on time while providing AP support. This on-site role collaborates with HR, Accounting, and Operations across 79 locations in the region.

Responsibilities include biweekly, multi-state payroll processing for ~2,000 employees, tax payments, garnishments, deductions, vendor invoice processing, AP reconciliation, and month-end close.