Payroll and Implementation Specialist

Doeren Mayhew; City of Rochester (NY); On-site; USD 64,000 - 72,000; Full time

Job summary

Doeren Mayhew is looking for an experienced Payroll Specialist in Rochester, NY. The ideal candidate will have a minimum of 3 years of experience in payroll administration, with exceptional skills in payroll operations and client interaction. Responsibilities include processing payroll for multiple clients, ensuring compliance with tax regulations, and providing excellent customer service.

Preferred qualifications include proficiency with various payroll platforms and strong communication skills. The position offers a salary range of $64,000 to $72,000 annually based on experience.

Qualifications

• Minimum of 3 years of experience in payroll administration.
• Strong understanding of Federal and State payroll tax and compliance requirements.
• Proficiency in using multiple payroll platforms.

Responsibilities

• Process payroll accurately and timely for multiple clients.
• Ensure compliance with state and local regulations regarding payroll and taxes.
• Collaborate with clients to gather necessary payroll information.

Skills

Payroll administration

Federal and State payroll tax compliance

Communication skills

Microsoft Office Suite

Client interaction

Education

Certified Payroll Professional (CPP) or Fundamentals in Payroll Certification (FPC)

Tools

Various payroll platforms

Microsoft Excel

Microsoft Word

Job description

We are seeking a meticulous and experienced Payroll Specialist to join our team. The ideal candidate will have a strong background in payroll administration, with a minimum of 3 years of experience in handling all payroll operations across multiple platforms. Exceptional communication skills and the ability to interface effectively with clients are essential for this role. Preferred candidates will have a solid understanding of payroll and tax calculations, with additional knowledge of Prevailing Wage considered an asset.

The salary range for this position is $64,000 to $72,000 annually, based on experience and qualifications.

Responsibilities

• Process payroll accurately and timely for multiple clients using various payroll platforms.
• Ensure compliance with state and local regulations regarding payroll and taxes.
• Collaborate with clients to gather necessary payroll information and address inquiries or concerns promptly.
• Take the initiative in conducting audits and identifying missing data to facilitate an efficient and error‑free implementation.
• Maintain accurate records of employee data, including salaries, benefits, and tax withholdings.
• Handle payroll discrepancies and resolve any issues in a timely manner.
• Generate payroll reports and distribute to clients as needed.
• Stay updated on changes in payroll regulations and implement necessary adjustments to ensure compliance.
• Provide exceptional customer service to clients, addressing their needs and concerns professionally and efficiently.
• Guide clients through processes, procedures, and best practices with a focus on enabling long‑term self‑sufficiency.
• Collaborate with internal teams to streamline payroll processes and improve efficiency.
• Maintain consistent attention to detail in a fast‑paced environment while effectively balancing shifting priorities.
• Demonstrate proficiency in executing system configuration adjustments, managing data migrations, and performing custom set up.

Requirements

• Minimum of 3 years of experience in payroll administration.
• Proficiency in using multiple payroll platforms is required.
• Strong understanding of Federal and State payroll tax and compliance requirements.
• Excellent communication and interpersonal skills, with the ability to interact effectively with clients and internal teams.
• Proven ability to manage multiple tasks simultaneously while maintaining attention to detail and accuracy.
• Highly organized and able to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Certified Payroll Professional (CPP) or Fundamentals in Payroll Certification (FPC) designation is a plus.

Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law.