Payroll and Contracts Specialist

Safety Marking Inc.; Bridgeport (CT); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Paid holidays

401k with employer match

Training and professional development

Job summary

A construction services firm in Bridgeport, CT is seeking a full-time Assistant Payroll and Contracts Clerk. The role involves assisting the Payroll Manager with payroll processes, organizing certified payrolls, and managing contracts in the ERP system. The ideal candidate possesses strong organizational and communication skills, is proficient with computers and Excel, and can work flexible hours. Benefits include paid time off, medical coverage, and annual pay increases based on performance.

Qualifications

• Ability to work within office hours 6-6PM.
• Experience with payroll time keeping systems.
• Ability to assist with payroll-related inquiries.

Responsibilities

• Review work order hours for accuracy in payroll.
• Generate certified payroll reports weekly.
• Assist with time clock entries when necessary.
• Review and file contracts as needed.
• Organize and distribute certified payrolls.

Skills

Strong Organizational skills

Great attention to detail

Communication skills

Proficiency with computers

Time Management

Tools

Excel

Job description

Safety Marking, LLC (“SMC”) is seeking a full-time Assistant Payroll and Contracts Clerk who will be working closely with our Payroll Manager (3 days a week) as well as focusing on contracts and job set up for payroll purposes with our contract manager. This person will be based out of our Bridgeport, CT office. When working closely with our Payroll Manager, this person will be assisting with time entry, certified payroll & union reporting, and various payroll issues. Additionally, for contracts, this person will be setting up jobs in our ERP system, completing contract paperwork, and other administrative requirements.

• Must be able to work within the core office hours 6-6PM
• 40+ Hours

Key Responsibilities

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

Payroll (approx. 3 days per week)

• Reviewing work order hours in payroll time keeping system for accuracy
• Generating certified payrolls after payroll is processed with in-house software
• Organizing, emailing, and filing certified payrolls on a weekly basis
• Completing various month end and weekly reports for state entities and customers
• Assisting with time clock entries when necessary
• Answering certified payroll and other payroll related questions from customers
• Union weekly and monthly hour reporting / payments
• Setting up jobs / contracts in ERP system once awarded
• Assisting with bid prep and document needs
• Contract review, edits, and filing

COMPENTICITIES

• Strong Organizational skills
• Great attention to detail
• Great communication skills (internally & externally)
• Proficiency with computers and Excel
• Time Management

BENEFITS

• Paid holidays, and PTO. Time off begins accruing on day one
• Companywide shutdown between Christmas and New Years as well as 80 hours PTO (prorated based on hire date)
• Medical, dental, life and voluntary vision starting the first month following the 60 days
• 401k with employer match
• Training as well as ongoing professional development.
• Annual pay increases based on performance

E.O.E.WOMEN, Minorities, and veterans are encouraged to apply

Equal Opportunity Employer, including disabled and veterans.