Payroll and Compliance Manager

TechnoServe Inc.; Arlington (VA); Hybrid; USD 92,000 - 107,000; Full time

Job summary

TechnoServe Inc. is seeking a Payroll and Compliance Manager to oversee US payroll for 100-200 staff, including expatriates, ensuring timely processing and policy alignment.

The role also manages the corporate insurance program, incident reporting, and governance tracking, partnering with HR, Finance, and senior leadership on risk management and improvements. Hybrid work from Arlington, VA is offered.

Qualifications

• Bachelor's degree plus 7 years of relevant payroll experience.
• Experience with payroll platforms or software, especially UKG.
• Knowledge of payroll processing for non-profit organizations operating internationally.
• Strong analytical and collaboration skills with senior management.

Responsibilities

• Process semi-monthly payroll for 100-200 US and expatriate staff.
• Ensure US office time policy compliance.
• Audit payroll records and resolve discrepancies with HR and accounting.
• Prepare payroll data for posting in the accounting system and assist with reconciliations.
• Coordinate payroll insights with HR and Finance for process improvements.
• Maintain timely filing of payroll taxes and regulatory filings.

Skills

Payroll processing

UKG experience

Non-profit payroll

Workforce software

Education

Bachelor's degree + 7 years

Master's degree + 5 years

Tools

Google Workspace

MS Office

D365 Business Central

Sylogist

Job description

• Remote
• Finance
• Full-Time
• Requisition #: PAYRO005547

Description

About TechnoServe:

At TechnoServe , we believe that everyone deserves the opportunity to build a better life. For over 50 years, we have given smallholder farmers and entrepreneurs the skills, connections, and confidence to lift themselves out of poverty. We leverage the power of markets and the private sector to create sustainable economic growth to benefit people and the planet. Our unique mix of business solutions, deep knowledge of local contexts, and data-driven insights is helping to fight poverty across Africa, Asia, and Latin America.

TechnoServe staff are local–95% are from the countries in which they work. We put a high premium on collaboration and entrepreneurship. We hold ourselves and each other to the highest standards of integrity and transparency. And we focus on delivering lasting impact for our mission.

Job Summary:

The Payroll and Compliance Manager is responsible for managing TechnoServe's payroll function, ensuring accurate and timely processing of payroll for US and expatriate staff. This role also oversees the corporate insurance program, incident reporting, and governance tracking. The Payroll and Compliance Manager supports risk management activities, prepares payroll-related data for processing by the accounting team, and collaborates with senior management to develop and implement strategies that support the organization's overall goals.

Primary Functions & Responsibilities:

Payroll Management

• Process semi-monthly payroll for 100-200 US and expatriate staff accurately and timely, ensuring compliance with TNS policies and procedures
• Ensure compliance with time policy for all employees paid from the US office
• Review and audit payroll records, resolving discrepancies promptly in collaboration with HR and accounting teams
• Compile and prepare payroll data for processing and posting in the accounting system, and assist with the reconciliation of payroll liabilities.
• Coordinate with HR and Finance managers across the organization to continuously improve the payroll process and provide insights and recommendations based on payroll data analysis
• Ensure timely filing of quarterly and year-end reporting, including W-2, 941, and tax deposits
• Maintain thorough knowledge of payroll regulations across multiple states and coordinate with relevant agencies
• Complete and maintain up-to-date payroll-related state registrations and filings
• Work with payroll provider to resolve all payroll tax notices in a timely manner
• Assist in the preparation of 990 payroll and regulatory filings
• Assist in preparation of audit schedules and supporting documentation for donor and statutory audits
• Assist in the reconciliation of global payroll clearing accounts
• Recommend and maintain up-to-date payroll policies and procedures

Insurance and Incident Management

• Administer the corporate insurance program, overseeing the timely annual renewal process and maintaining an inventory of country-level insurance programs
• Serve as the main liaison with TechnoServe's global insurance broker for corporate and country-specific policies
• Maintain and oversee an incident reporting tracking mechanism, coordinating needed support
• Collaborate with country teams to address and resolve insurance-related challenges
• Ensure the annual workers compensation premium audit is completed

Governance Tracking

• Maintain and enhance the Country Compliance Database system for corporate and local entity governance documentation
• In partnership with the General Counsel, update, and track a comprehensive governance checklist and associated filing system
• Ensure timely completion of mandatory governance actions by working with Country Directors and Controllers
• Maintain up-to-date membership roles for local boards and track meeting schedules
• Establish a tracking mechanism for entity and tax filing deadlines
• Work closely with country teams to proactively identify and address governance issues
• Support the maintenance of TechnoServe's risk policy, asset tracking system and associated tools
• Track action plans associated with risk minimization and mitigation
• Partner with country teams to develop solutions for mitigating identified risks
• Other Ad-hoc assignments as needed

Basic Qualifications:

• Bachelor's degree plus 7 years of relevant payroll experience or Master's degree plus 5 years of relevant experience
• Experience with workforce management software platforms or payroll management system required. (UKG payroll experience preferred)
• Strong knowledge of payroll processing for non-profit organizations operating internationally

Preferred Qualifications:

• Experience with insurance management and risk-register and governance tracking
• Experience with payroll accounting and reconciliations
• Experience working with UKG and Dynamics 365 Business Central (Sylogist) preferred

Knowledge, Skills and Abilities:

• Proficiency with Google Workspace, and the MS Office suite
• Ability to manage complex issues, develop innovative solutions, and execute projects ensuring high-quality deliverables
• Demonstrated ability to collaborate with senior management and provide strategic insights and recommendations
• Excellent organizational skills with keen attention to detail
• Strong interpersonal and communication skills
• This position is based in the United States. Candidates must have US work authorization at the time of application. TechnoServe will not provide sponsorship for this position.
• The preference is for candidates who are located within a commutable distance to our Arlington, VA Headquarters, so they may work from HQ on a hybrid schedule. The current hybrid schedule is two days per week in the office, and three days from home.
• Remote candidates from the following states may also be considered: Connecticut Florida, Georgia, Illinois*, Maryland, Massachusetts, Michigan, North Carolina, New York, Oregon*, Pennsylvania, Virginia, Washington State* (* Candidates may be required to work east coast hours.)
• The salary range for this position is $91,500 – $107,000. Final compensation will be commensurate with qualifications and organizational equity. TechnoServe strives to provide a comprehensive, market-leading benefits package competitive within our industry. This includes health, dental, and vision insurance, a 401(k) plan, paid holidays, and generous paid time off for vacation, personal, and sick leave.

We encourage all qualified individuals who share TechnoServe'svision of improving the lives of others through proven business solutions to apply.

With our commitment to diversity, we are proud to be an equal opportunity employer and affirmative action employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability and all other protected classes.

We are also proud of our commitment to protecting staff, partners, and beneficiaries from abuse and exploitation and thoroughly vet all final candidates through rigorous background and reference checks.

If you have a disability that affects your ability to use our online system to apply for a position at TechnoServe please contact the Human Resources at [e-mail] or call [phone].

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.