Payroll and Benefits Coordinator

Titan Pro Sci Inc; Clear Lake (IA); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

401(k)

401(k) matching

Competitive salary

Job summary

Titan Pro is seeking a detail-oriented Payroll & Benefits Coordinator to join our accounting team in Clear Lake, IA. This role handles accurate payroll processing, benefits administration, compliance, reporting, and support across multiple companies.

The successful candidate will have strong payroll knowledge, excellent communication skills, and the ability to manage confidential information while working with leadership and employees to ensure smooth operations.

Qualifications

• Minimum of 5 years of payroll administration experience.
• Strong knowledge of payroll processing, payroll taxes, deductions, compliance, and reporting.
• Excellent written and verbal communication skills; ability to handle confidential information.
• Proficiency with Microsoft Office applications.
• Excellent attention to detail and organizational skills.

Responsibilities

• Process payroll for multiple companies and ensure accurate payroll transactions.
• Audit and reconcile payroll data, timekeeping records, and employee pay information.
• Ensure compliance with federal, state, and local payroll regulations.
• Assist with payroll reporting, reconciliation, and year-end payroll activities.
• Coordinate employee benefit enrollment, changes, and open enrollment activities.
• Serve as liaison with insurance carriers, brokers, and third-party administrators.
• Maintain payroll and benefits records with a high degree of accuracy and confidentiality.
• Assist with onboarding and benefits orientation activities.

Skills

Payroll administration

Attention to detail

Analytical skills

Communication skills

Confidentiality

Microsoft Office

Education

High school diploma or equivalent

Associate degree in Accounting, Business, HR

Tools

APS Payroll

Employee Navigator

Microsoft Office

Timekeeping systems

Job description

Benefits:

• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• 401(k)
• 401(k) matching
• Competitive salary

Payroll & Benefits Coordinator

Location: Clear Lake, IA
Department: Accounting
Reports To: Chief Financial Officer
Classification: Non-Exempt

Join Our Team!

Titan Pro is seeking a detail-oriented and experienced Payroll & Benefits Coordinator to join our growing organization. This position plays a critical role in ensuring accurate payroll processing, benefits administration, compliance, reporting, and employee support across multiple companies.

This is an excellent opportunity for a payroll and benefits professional who enjoys working in a collaborative environment, partnering with leadership and employees, and making a direct impact on organizational success.

What You'll Do

Payroll Administration

• Process, maintain, and review payroll for multiple companies.
• Ensure timely and accurate processing of payroll transactions, including wages, benefits, garnishments, taxes, and other deductions.
• Audit and reconcile payroll data, timekeeping records, and employee pay information.
• Process payroll changes, including new hires, terminations, leaves of absence, and compensation adjustments.
• Ensure compliance with federal, state, and local payroll regulations.
• Assist with payroll reporting, reconciliation, and year-end payroll activities.
• Serve as the primary contact for payroll system administration, support, and troubleshooting.

Benefits Administration

• Coordinate employee benefit enrollment, changes, and open enrollment activities.
• Act as the primary liaison with insurance carriers, brokers, and third-party administrators.
• Conduct employee benefit education and communication sessions.
• Reconcile benefit deductions and carrier invoices.
• Coordinate unemployment claims, workers' compensation claims, and disability programs.
• Support compliance activities related to employee benefit plans.

Compliance & Reporting

• Maintain payroll and benefits records with a high degree of accuracy and confidentiality.
• Assist with annual reporting requirements, including W-2/W-3 reconciliation, 1095 review, retirement plan reporting, workers' compensation audits, and other compliance-related reporting.
• Support OSHA recordkeeping and annual OSHA reporting requirements.
• Research, analyze, and resolve payroll, benefits, and reporting discrepancies.

Additional Support

• Assist with employee onboarding and benefit orientation activities.
• Prepare and process benefit-related employee packets, including life event changes, disability, leave of absence, and separation documentation.
• Support Northern National Trucking administrative functions, including ELD-to-timecard reconciliation and other DOT-related compliance activities.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of 5 years of payroll administration experience.
• Strong knowledge of payroll processing, payroll taxes, deductions, compliance, and reporting.
• Exceptional attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications.

Preferred

• Associate degree in Accounting, Business, Human Resources, or related field.
• Experience processing payroll for multiple companies.
• Experience processing payroll in multiple states.
• Experience with APS Payroll.
• Experience with Employee Navigator.
• Experience with benefits administration and open enrollment.
• Experience with workers' compensation, unemployment claims, and leave administration.
• Experience in manufacturing, distribution, transportation, or multi-entity business environments.

Ideal Candidate

The ideal candidate is a payroll professional who:

• Thrives in a fast-paced environment.
• Enjoys both payroll and benefits administration.
• Has experience managing complex payroll processes.
• Maintains a high level of accuracy and confidentiality.
• Provides exceptional internal customer service to employees and leaders.
• Takes ownership of projects and follows through on commitments.

Why Titan Pro?

At Titan Pro, we believe our employees are our greatest asset. We are committed to fostering a culture of teamwork, accountability, continuous improvement, and employee development. Our Payroll & Benefits Coordinator plays an important role in supporting employees and contributing to the overall success of the organization.

Equal Employment Opportunity

Titan Pro is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees and applicants. We provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable law.

Accommodation Statement

Titan Pro provides reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. Applicants requiring accommodation should contact Human Resources for assistance.