Payroll and AP Specialist

Pittsburgh CLO; Pittsburgh (Allegheny County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Confluence Theater of Pittsburgh is seeking a detail-oriented Payroll & Accounts Payable Specialist to join our Finance & Administration team. Reporting to the Accounting Manager, this role supports day-to-day financial operations and personnel processes, with a hybrid work model requiring 2 days onsite in Pittsburgh.

Responsibilities include processing payroll and accounts payable, maintaining employee data, assisting with benefits, and supporting audits and annual reporting.

Qualifications

• Associate degree preferred; equivalent relevant work experience considered.
• Minimum of two years of professional experience in accounting, payroll, accounts payable or HR administration preferred.
• Experience processing a high volume of accounts payable transactions.
• Experience processing electronic payroll is required.
• Experience payroll in a union environment preferred.

Responsibilities

• Process accounts payable activities and maintain vendor information in Sage Intacct; route invoices for approval and issue payments.
• Process weekly or bi-weekly payroll; administer FSAs; handle union deductions and wage garnishments; prepare payroll journal entries.
• Assist HR with new-hire paperwork, benefits enrollments and terminations; manage onboarding in HRIS/payroll system.
• Reconcile corporate card programs monthly and record transactions in G/L.
• Support with ACA reporting and annual audits; assist with year-end close and reporting.

Skills

Payroll processing

Accounts payable

HRIS/payroll system

Benefits administration

Education

Associate degree in Accounting/HR/Business Administration

Tools

Sage Intacct

Job description

Confluence Theater of Pittsburgh educates, empowers, and entertains people of all ages. Through exceptional performances of musical, plays, classics, and soon-to-be classics, we tell stories that meet the needs of our communities today.

Building on more than 125 years of combined history, Confluence Theater brings together the proud legacies of Pittsburgh CLO and Pittsburgh Public Theater to help shape the future of professional theatre in our region.

We bring Pittsburgh together through bold, artistically ambitious productions that build on proud legacies, create unforgettable experiences, grow theatre audiences, and expand opportunities for theatre artists throughout the region. We are committed to cultivating a robust theatre ecology built around multigenerational experiences.

We are Made in Pittsburgh.

About The Role

Confluence Theater of Pittsburgh is seeking a detail-oriented and dependable Payroll & Accounts Payable Specialist to join our Finance & Administration team. Reporting to the Accounting Manager, this position plays an important role in supporting the organization’s day-to-day financial and administrative operations.

Payroll & Accounts Payable Specialist is responsible for accurately processing payroll and accounts payable, maintaining employee and new-hire information, supporting benefits administration, and assisting with related accounting and personnel processes.

This is a hybrid role with 2 days onsite in Pittsburgh.

Essential Responsibilities

• Manage accounts payable activities, including maintaining vendor information in Sage Intacct, routing invoices for approval, processing invoices, issuing checks and electronic payments, maintaining digital records, completing annual vendor analysis, and assisting with 1099 preparation
• Partner with the Accounting Manager to process weekly and/or bi-weekly payroll, administer Flexible Spending Accounts (FSAs), process union deductions and wage garnishments, issue corresponding payments, and prepare payroll journal entries
• Support Human Resources with new-hire paperwork and onboarding in the HRIS/payroll system, employee benefit enrollments and terminations, offer letters, unemployment claims, and other personnel-related processes
• Reconcile corporate card programs monthly and accurately record transactions in the General Ledger
• Maintain current personnel policies and related information within the HRIS/payroll system
• Assist with annual Affordable Care Act (ACA) reporting requirements
• Develop and maintain an understanding of applicable union collective bargaining agreements, particularly as they relate to compensation, payroll practices, and time-off policies
• Support Accounts Receivable functions, including processing and depositing check and cash payments
• Assist the Accounting Manager with annual audits, budget preparation, fiscal year-end close, general accounting activities, and required internal and external reporting

Education and Experience Requirements

• An Associate degree in Accounting, Human Resources, Business Administration, or a related field is preferred; equivalent relevant work experience may be considered in place of formal education
• A minimum of two years of relevant professional experience in accounting, payroll, accounts payable, human resources administration, or a related area is preferred
• Demonstrated experience accurately processing a high volume of accounts payable transactions
• Experience processing electronic payroll is required
• Experience processing payroll in a union environment is preferred

It is the continuing policy of Confluence Theater of Pittsburgh to afford equal employment opportunity to qualified individuals regardless of their race, color, religion or belief, age, sex, gender identity or expression, national origin, ancestry, sexual orientation, physical or mental disability, veteran status, or family or parental status and to conform to all applicable laws and regulations to that regard. This policy of equal employment opportunity comprehends all aspects of the employment relationship, including application and initial employment, promotion and transfer, administration, and the application of service, retirement, seniority and employee benefit policies.