Payroll & Benefits Administrator

Fulton Theatre Company; Lancaster (Lancaster County); On-site; USD 32,000 - 39,000; Part time

Job summary

The Fulton Theatre Company in Lancaster, PA seeks a part-time Payroll & Benefits Administrator to ensure accurate weekly and bi-weekly payroll processing and assist with benefits administration. The role requires experience with Paylocity or similar HRIS and adherence to PA background checks.

Responsibilities include onboarding, wage calculations, benefits management, and resolving payroll inquiries while maintaining payroll confidentiality and compliance with regulations.

Qualifications

• Minimum Associate's Degree in Accounting/Business or equivalent experience
• Minimum 2 years' experience in payroll and benefits administration
• Experience using an HRIS, preferred Paylocity, or similar system
• Passing PA Criminal Background Check

Responsibilities

• Process weekly and bi-weekly payroll runs with proper documentation
• Manage HRIS Paylocity data, onboarding, changes and terminations
• Apply LORT - AEA guidelines for actor pay and benefits as required
• Handle benefit administration and COBRA/insurance billing accuracy
• Address payroll and benefits questions and ensure confidential handling of data

Skills

Attention to detail

Effective communication

Education

Associate's Degree in Accounting/Business

Tools

Paylocity HRIS

Job description

Description

Organization Name: Fulton Theatre Company

About Our Organization: The historic Fulton Theatre, built in 1852, is a professional regional theatre company housed in a National Historic Landmark building located in downtown Lancaster, Pennsylvania. The Fulton’s mission is to create and produce exceptional theatre that moves the collective soul of our community and honors our national historic landmark.

Today Fulton Theatre produces a mix of comedies, dramas and musical, employing the talents of professional directors, designers, playwrights from across the country. The Fulton also offers classes for children, teens and adults as well as numerous community engagement programs across the region.

Employment Status: Part-time Hourly
Primary Location: LANCASTER, PA

Job Summary

The Payroll & Benefits Administrator will work to ensure weekly and bi-weekly payroll is processed in a timely and accurate manner as well as assist with employee benefits administration.

Education and Experience

• Minimum Associate's Degree in Accounting/Business or equivalent experience
• Minimum 2 years' experience in payroll and benefits administration
• Experience using an HRIS, preferred Paylocity, or similar system.
• Passing PA Criminal Background Check

Knowledge

• Working knowledge of FLMA, COBRA, Unemployment and Workers Compensation.
• Working knowledge of payroll tax requirements (Federal, State, and Local).

Skills

• Strong attention to detail with the ability to meet deadlines.
• Effective communication with all levels of staff

Primary Job Duties

• Process weekly, bi-weekly and special payroll runs when needed, ensuring that procedures are followed, and proper payroll documentation is completed.
• Manage HRIS information system (Paylocity), update and input record information as required; to include setting up new employees (Onboarding), processing changes and terminations.
• Learn and be able to apply and follow LORT - AEA guidelines for Actor, Stage Manager, and Juvenile Actor pay and benefits.
• Complete various forms or claims for domestic relations, mortgage companies, etc. and requests for other payroll information, including employment verifications.
• Complete forms for Clearances, Background Checks, and Work Permits (Juvenile Actors)
• Day to day benefit administration of all insurance and retirement plans. Audit all benefit billings monthly and ensure that proper charges are being paid. Delete and add employees per the guidelines for benefits and notify of COBRA rights.
• Day to day processing of unemployment and workers compensation claims.
• Process all paperwork on a timely basis related to benefits, payroll changes, new hires, termination, PTO and payroll questions. Resolve issues or problems as soon as they are identified.
• Work as needed with outsourced HR team regarding FMLA, Disability, and other leave tracking.
• Complete compliance filings when necessary. (OSHA 300, ACA, 5500)
• Perform customer service functions by answering employee requests and questions as it relates to payroll and benefits.
• Maintain employee confidence and protect employee data and payroll operations by keeping information confidential.
• Perform any other duties that may be required.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.