Payroll and AP Coordinator

Mountain-Line; Missoula (MT); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Health, dental & vision

Paid holidays

Retirement contribution

Sick leave

Life insurance

Job summary

Mountain Line in Missoula, MT is seeking a full-time, non-exempt Finance Specialist to manage payroll and accounts payable. You will prepare bi-weekly payroll, maintain timesheets and benefits, and ensure accurate coding and timely vendor payments.

You will work under the Finance Manager, adhere to GAAP, respond to inquiries, assist audits, and help train staff on accounting processes. A high school diploma or GED with three years of related experience is required.

Qualifications

• High School diploma or GED with 3 years of related experience or an equivalent combination of education and experience.
• Experience with payroll and accounts payable processes.
• Familiarity with union contracts related to payroll and benefits.

Responsibilities

• Process bi-weekly payroll accurately for MUTD staff.
• Prepare and review accounts payable and issue vendor payments.
• Maintain timesheets, attendance, benefits, and incentive calendars.
• Respond to payroll and AP inquiries from staff and vendors.
• Assist Finance Director and staff with audits and reporting.

Skills

Payroll processing

Accounts payable

GAAP knowledge

Microsoft Excel

Communication skills

Education

High School diploma or GED + 3 years experience

Tools

Accounting software

Microsoft Word

Microsoft Excel

Job description

Revision Date: October 2026

Hourly Rate of Pay: $30.12

Full Time, Non-Exempt, Hourly

Position Summary: This position will prepare and maintain financial recordsto track the Missoula Urban Transportation District's (MUTD) bi-weekly payroll and accounts payable activities. Responsible for preparing payroll for all staff in a timely and accurate manner in compliance with union collective bargaining agreements ensuring policies and procedures are followed. Maintain timesheets, track attendance, benefits, and incentive calendars. Respond to payroll inquiries from staff. Respond to accounts payable inquiries from staff and outside vendors. Assist Finance Director and Finance team members and Administrative Staff as required.

ESSENTIAL JOB FUNCTIONS

Payroll Duties

• Perform all essential payroll functions for MUTD; file payroll tax forms with federal, state, and local government agencies.
• Maintain employee benefits including retirement, health retirement accounts, insurance.
• Research and solve payment discrepancies in payroll.
• Maintain records for employee changes to wages and adjustments made during Open Enrollment.
• Acquire full knowledge of the union contracts relating to payroll and benefits.

Accounts Payable Duties

• Review all invoices for appropriate documentation and accurate coding.
• Research and solve payment discrepancies in accounts payable.
• Enter accounts payable invoices into the accounting system and prepare checks for vendors.
• Responsible for preparing monthly credit card statement for payment.
• Purchase orders issuance and tracking.

General Finance Duties

• Respond to additional reporting requests to federal, state, and local agencies as needed.
• Provide outside auditors with assistance by gathering necessary account information and documents to perform annual audits.
• Utilize Generally Accepted Accounting Principles (GAAP), financial analysis, auditing, reporting, and budgeting skills.
• Demonstrate strong customer service skills to communicate effectively, orally and written, with employees at all levels of the organization, vendors, and other agencies.
• Train staff and be cross trained in all essential accounting functions.
• Protect organization's value by keeping information confidential.
• Proficient computer skills, including Word, Excel, and the ability to learn accounting software.
• Perform other duties as assigned.

REQUIRED QUALIFICATIONS

High School diploma or GED and three years of experience, or any similar combination of education and experience.

PREFERRED QUALIFICATIONS

• Two to five years of payroll experience.
• One to three years of accounts payable experience.

SPECIAL REQUIREMENTS OR LICENSES

Valid driver's license in the State of Montana or an acceptable alternate form of identification.

WORKING CONDITIONS

Work typically occurs in an office. The incumbent must be able to perform the essential functions of the position, with or without reasonable accommodation(s). The incumbent must be able to communicate effectively, both orally and in writing, and operate standard office equipment. The position primarily involves office-based work, including extended periods of sitting and use of a computer; the noise level is typical of an office environment.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibility.

SUPERVISION RECEIVED

Works under the general supervision of the Finance Manager.

BENEFITS

• o Health, dental and vision coverage through Missoula County Employee Benefits,100% paid premiums for employee – eligible first of the month following 60 days of hire.
• o Dependent benefits premiums paid at 70%
• o Health Reimbursement Account, employer funded $2,000 per year – eligible first of the month following 60 days of hire, prorated depending on hire date
• o Sick leave – 12 days/year, prorated – eligible after 3 months.
• o 11 paid holidays per year, admin offices closed.
• o 10% employer contribution into retirement account – eligible first of the month following probationary period.
• o Aflac benefits – employee paid.
• o Mutual of Omaha benefits – employee paid.
• Life insurance - $20,000 policy employer paid.
• Long-term and short-term disability policies
• o Gym discounts – enrollment in February of each year – eligible after successful completion of probationary period