Accounts Payable Clerk

Citylink; Peoria (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

CityLink is seeking an Accounts Payable Clerk to manage the outflow of funds for the district, ensuring timely payments and accurate processing of vendor invoices in line with department policies.

You will verify federal IDs, review purchase orders, reconcile expenses, monitor cash flow, and prepare monthly reports for the Director of Finance. AAP responsibilities include compliance with tax and spend controls, with standard weekday hours.

Qualifications

• Associate's degree in Business, Accounting, or related field.
• Certified Accounts Payable Professional (CAPP) certification preferred.
• Proficiency in Microsoft Office and accounting software.
• Ability to maintain confidential financial records with integrity.

Responsibilities

• Facilitate timely payment of vendors, including verifying federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Confirm validity of vendor charges through authorized Department Head approval for payment, vendor invoice history review, and payment only on original invoices to avoid duplication.
• Receive and verify expense reports; reconcile expense and other financial reports with account balances and ledger records.
• Credit outstanding obligations upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
• Manage vendor credit terms and operating cash for maximum benefit by aligning payments with due dates, avoiding late fees and penalties.
• Complete weekly check processing each Thursday for mailing Friday morning.
• Reconcile monthly statements and transactions; properly resolve discrepancies to ensure accounting ledger accuracy.
• Manage Bus Pass process, including monthly reconciliation.
• Prepare monthly Board Bills report; submit to Director of Finance the week prior to Board meeting.
• Distribute monthly Budget Variance reports to Department Heads after final month-end closing.
• Complete Per Diem calculations upon request.
• Complete Treasury Report and Form 1096 requirements as needed to maintain compliance.
• Maintain vendor master files with timely updates.
• Calculate and report sales tax based on paid invoices.
• Other duties as assigned.

Skills

Reliability

Integrity

Organizational skills

Attention to detail

Education

Associate's degree in Business, Accounting, or related field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Accounting software

Job description

Job Summary:

The Accounts Payable (A/P) Clerk is responsible for monitoring the outflow of capital for the Greater Peoria Mass Transit District (GPMTD), ensuring obligations to pay off short-term debts are met while adhering to the rules set by GPMTD for monitoring vendors, processing invoices and making payments for authorized transactions.

Primary Duties and Responsibilities:

• Facilitate timely payment of vendors, including verifying federal ID numbers, reviewing purchase orders, and resolving discrepancies.

• Confirm validity of vendor charges through authorized Department Head approval for payment, vendor invoice history review, and payment only on original invoices to avoid duplication.

• Receive and verify expense reports; reconcile expense and other financial reports with account balances and ledger records.
• Credit outstanding obligations upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
• Manage vendor credit terms and operating cash for maximum benefit by aligning payments with due dates, avoiding late fees and penalties.
• Complete weekly check processing each Thursday for mailing Friday morning.

• Reconcile monthly statements and transactions; properly resolve discrepancies to ensure accounting ledger accuracy.

• Manage Bus Pass process, including monthly reconciliation.

• Prepare monthly Board Bills report; submit to Director of Finance the week prior to Board meeting.

• Distribute monthly Budget Variance reports to Department Heads after final month-end closing.

• Complete Per Diem calculations upon request.

• Complete Treasury Report and Form 1096 requirements as needed to maintain compliance.

• Maintain vendor master files with timely updates.

• Calculate and report sales tax based on paid invoices.

• Other duties as assigned.

Training and Experience:

• Associate's degree in Business, Accounting, or a related field, required.

• Certified Accounts Payable Professional (CAPP) certification preferred.

Skills Required:

• Demonstrated reliability and a high level of integrity.
• Proficiency in Microsoft Office applications, including Excel, Outlook, and Word.
• Ability to quickly learn and effectively utilize accounting and financial software systems.
• Strong organizational skills with exceptional attention to detail.
• Proven ability to maintain accurate, confidential, and well-documented financial records.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

General Working Hours:

• Monday through Friday 8:00am-5:00pm, 1-hour lunch
• May require flexibility in scheduled working hours, including weekends

At CityLink, we are committed to fostering a diverse and inclusive environment for both our employees and the communities we serve. We encourage applicants from all backgrounds to apply.

We are an equal opportunity employer and prohibit discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin or ancestry, physical or mental disability, association with a disabled person, marital status, reproductive health decisions, family responsibilities, military or veteran status, pregnancy or related medical conditions, citizenship, order of protection status, political affiliation, hair texture or style, or any other characteristic protected by federal, state, or local law. This applies to all terms of and conditions of employment including but not limited to recruiting, hiring, promotion, demotion, termination, layoff, transfer, leave of absence, and compensation and training.

As part of our normal procedure for processing applications, inquiries may be made concerning information on an applicant's work, driving, criminal, credit, and educational history. A pre-employment drug screen, background check, and reference checks are required. Employees are subject to the provisions of the Drug-Free Workplace Act of 1988. We are a Drug Free Workplace and conduct random testing. A physical examination, including range of motion, lift test, whisper test, eye test, and MVR review may be required depending on position.

All job requirements in the job description indicate the minimum level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Job descriptions are an overview of the duties, responsibilities, and requirements of the position. Employees may be required to perform other job-related assignments as requested.

Any disclosed pay range is based on a consideration of neutral factors and criteria such as required qualifications, experience, education, skill, training, certifications, seniority, etc. The employer reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill, training, certifications, or seniority.

By signing below, I acknowledge that I have read and understand the job requirements, responsibilities and expectations set forth in the job description provided for my position. I attest that I can perform the essential job functions as outlined with or without any reasonable accommodation.