FT - Payroll Administrator - Human Resources/Risk Management Division

Ogden City Economic Development Division; Ogden (UT); On-site; USD 64,000 - 93,000; Full time

Benefits offered by this job

Medical and Dental

Holidays

Sick, Vacation, and Comp Time Leave

Life Insurance

Wellness Program

Tuition Reimbursement

Job summary

Ogden City Economic Development Division is seeking a Payroll Administrator to oversee the biweekly payroll processing for all city departments and ensure accurate, timely compensation. You will manage benefit withholding, retirement reporting, and complex payroll transactions while maintaining confidentiality.

The role requires knowledge of clerical accounting, payroll procedures, and compliance with applicable laws.

Qualifications

• Two years of general clerical and accounting experience preferred.
• High school diploma or equivalent.
• Experience with Utah Retirement Systems preferred.
• Experience with Tyler Technologies software systems preferred.

Responsibilities

• Prepare work under deadlines and handle biweekly payroll for all departments.
• Post data to ledgers, registers, journals and logs.
• Process timekeeping and payroll records; balance payroll reports.
• Manage retirement reporting and related forms.
• Assist with payroll inquiries and explain procedures to staff.
• Ensure compliance with federal, state, and local payroll laws.

Skills

Clerical experience

Accounting basics

Payroll knowledge

Regulatory compliance

Education

High school diploma

Job description

PAYROLL ADMINISTRATOR

Department: Management Services

Division: Human Resources/Risk Management

Pay: GRADE 145: $64,176.38 - $93,055.74 Annual Salary ($30.85 - $44.74 Hourly rate).

FLSA Status: Non-Exempt, Merit, Full-Time, Eligible for Benefits

GENERAL PURPOSE

This position performs various payroll duties involving financial record-keeping and/or transactions. It ensures employees' payroll is accurate and timely and provides various clerical support to division staff. The position receives direction from the Human Resources/Risk Director and the Assistant Human Resources/Risk Director.

Essential Job Functions

• Prepare work under stringent deadlines, frequently in stressful or abbreviated timeframes.
• Perform and oversee the biweekly payroll process for all departments within Ogden City.
• Post data to various ledgers, registers, journals, and logs according to established accounting techniques and procedures.
• Process timekeeping and payroll records; participate in preparing and balancing payroll reports; process personnel transactions; and make appropriate adjustments to the city's payroll system.
• Process and calculate various payroll actions, including benefits withholding, overtime hours, garnishments, and workers' compensation.
• Prepare and submit retirement reporting to URS, prepare forms and spreadsheets, and check and tabulate statistical and financial data.
• Assist customers, departments, and employees by providing payroll information, explaining procedures, and assisting with inquiries, and answering questions.
• Exercise responsibility for compliance with federal, state, or local laws and regulations regarding payroll reporting requirements.
• Perform general clerical duties, including typing, maintaining files and records, and processing mail.
• Input and retrieve a variety of payroll, fiscal, and statistical information electronically.
• Participate in safety and risk management activities; take action to reduce liability to the city.
• May participate in and coordinate training programs for city employees.
• Handle sensitive information on a routine basis.
• Maintain confidentiality on all confidential matters.
• Work on a variety of special projects as assigned.
• Provide information and general assistance to city staff and the public regarding personnel policies, procedures, and processes.
• Answer questions and provide information regarding benefits, job descriptions, salaries, and related matters; assist in resolving routine problems or complaints.
• Attendance and punctuality are essential functions of this position. Employees are required to work as a team and frequently meet with co-workers and supervisors; employees must communicate in person with the public during office hours; and employees must use on-site equipment.
• Perform other related duties as required/assigned.

Education And Experience Requirements

• At least two years of general clerical and accounting experience. Additional experience in payroll, human resources, and/or risk management is preferred.
• High school diploma or its equivalent.
• Any combination of experience and education that would likely provide the required knowledge and abilities may qualify.
• Experience with Utah Retirement Systems preferred.
• Experience with Tyler Technologies software systems preferred.

Special Requirements

• Possession of, or ability to obtain, an appropriate, valid Utah driver's license within 180 days from hire.
• Employees will be required to complete NIMS IS100, IS200, IC…; IEMC course(s); position‑specific IC… within one year of hire.

Knowledge, Skills, And Abilities

• Knowledge of clerical accounting and bookkeeping principles and techniques.
• Knowledge of general procedures related to payroll.
• Knowledge of federal, state, and local laws, codes, and regulations.
• Knowledge of modern office procedures, methods, and computer equipment.
• Knowledge of the principles and procedures of fiscal record keeping.
• Knowledge of accounting procedures and methods.
• Skill in maintaining a variety of financial records and files.
• Skill in performing varied accounting clerical work.
• Skill in accurately tabulating, recording, and balancing assigned transactions.
• Skill in operating a calculator, computer, and other related office equipment.
• Skill in typing at a speed necessary for successful job performance.
• Skill in performing a variety of clerical activities.
• Skill in communicating clearly and concisely, both orally and in writing.
• Ability to understand and carry out oral and written instructions.
• Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities, including sitting for extended periods of time and operating assigned office equipment.
• Ability to maintain effective audio‑visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating assigned equipment as required by the position.
• Ability to establish and maintain effective working relationships with those contacted during work.
• Ability to maintain mental capacity, allowing for effective interaction and communication.
• Ability to comply with all city policies and regulations, including safety and risk management standards.

Ogden City Benefits

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement

FULL JOB DESCRIPTON ATTACHED AS PDF