Payroll and Accounting Specialist

Dominion Terminal Associates, LLP; Newport News (VA); On-site; USD 52,000 - 78,000; Full time

Job summary

Dominion Terminal Associates, LLP in Newport News, VA is seeking an experienced Payroll & Accounting Specialist to manage payroll processing, deductions, and benefits administration.

You will post hours, enforce policies, reconcile accounts, generate reports, and support AR and cash receipts. This role reports to the Director of Finance & Accounting and requires an Associate's or Bachelor's degree or equivalent experience.

Qualifications

• Associate or Bachelor's degree preferred or 4 years' experience in a similar role.

Responsibilities

• Calculates pay, deductions, taxes, and benefits for employees.
• Posts time and hours worked to the payroll system.
• Implements payroll policies and government regulations.
• Records tardiness and PTO on payroll records.
• Processes benefit enrollment with carriers and payroll system.
• Prepares labor and time reports for management.
• Records AR invoices, follows up on collections, posts receipts.
• Reconciles bank accounts and outstanding checks.
• Maintains insurance certificates and internal reports.
• Performs other accounting-related tasks as needed.
• Reports to the Director of Finance & Accounting.

Skills

Payroll processing

Accounting

Bank reconciliations

Education

Associate's or Bachelor's degree

Job description

Dominion Terminal Associates is seeking an experienced and reliable Payroll & Accounting Specialist. DTA is a world-class coal export company in business since 1984 based in Newport News, VA. Renowned for its operational excellence, the company plays a pivotal role in international coal export logistics. Dominion Terminal Associates is committed to maintaining high standards in service, efficiency, environmental compliance and safety. The organization provides its team with a collaborative and professional work environment conducive to career growth.

Role Description

• Calculates employee time worked, vacation, bonus and any other pay, as well as deductions from pay. Prepares all employee deductions for each payroll including for taxes, benefits, and others.
• Posts all employee time, including hours worked and special pay, as well as deduction to the payroll system.
• Implements company policies and government regulations affecting payroll procedures.
• Records tardiness or unauthorized personal time. Records PTO time on payroll records.
• Processes benefit enrollment and changes with carriers and through payroll system. Reconciles employees covered by various benefit plans such as medical, dental and supplemental life insurance, on current bills with current payroll deductions and general ledger postings.
• Prepares various labor and time reports for management purposes.
• Records all accounts receivable invoices in the accounting system, follows up with customers on collections, post receipts of payments from customers and reconciles accounts receivable monthly.
• Deposits cash receipts regularly.
• Reconciles company bank accounts and outstanding checks monthly.
• Maintains certificates of insurance records from company vendors and prepare internal reports to management.
• Various other accounting related tasks as needed.
• Reports to the Director of Finance & Accounting.

Qualifications: Associate or Bachelor's degree preferred or 4 years' experience in a similar role

Please Note: DTA reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.