Payroll & Accounting Specialist

Southwest Public Libraries; Grove City (OH); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

OPERS retirement

Job summary

Southwest Public Libraries is seeking a Payroll & Accounting Specialist to ensure accurate biweekly payroll processing and payroll compliance, while supporting the Business Office with purchasing, accounts payable, and banking activities. This role collaborates with the Fiscal Officer and Accounting Assistant to maintain records and respond to payroll questions.

The position also handles benefits enrollment, year-end reporting, and audits, while contributing to internal procedures and training

Qualifications

• Associate's Degree in Accounting, Finance, or Business Administration or equivalent experience.
• Knowledge of accounting principles and practices.
• Governmental accounting and payroll experience preferred.
• Ability to establish and maintain effective working relationships with vendors and staff.
• Good communication and interpersonal skills.

Responsibilities

• Processes biweekly payroll in accordance with Board-approved wages, policies, and applicable laws, subject to review and final authorization by the Fiscal Officer.
• Reviews employee timecards for accuracy and resolves discrepancies with supervisors.
• Processes payroll-related information for new hires, promotions, transfers, pay adjustments, and separations.
• Maintains employee payroll records, tax withholdings, direct deposit information, deductions, and leave balances.
• Implements payroll deductions based on benefit enrollment information.
• Reconciles payroll deductions to invoices to identify and resolve discrepancies.
• Prepares and submits Ohio Public Employees Retirement System reporting and reconciliations.
• Assists with year-end payroll processing and verifies employee W-2 information.
• Serves as the primary point of contact for employee payroll questions.
• Develops and maintains payroll and Business Office procedures, documentation, and training materials.
• Assists with accounts payable processing and invoice review.
• Assists with purchase order preparation and procurement documentation in compliance with ORC and Library policies.
• Receives, inspects, and distributes incoming deliveries and packages for the Library.
• Prepares bank deposits and assists with other banking activities.
• Assists with monthly and year-end financial reporting as requested.
• Provides support during internal and external audits.
• Maintains payroll and financial documentation in accordance with the Library’s records retention schedule.
• Provides routine support for capital asset administration.
• Performs other duties as assigned.

Skills

Attention to detail

Customer service

Time management

Education

Associate's Degree in Accounting, Finance, or Business Administration

Job description

The Payroll & Accounting Specialist is a highly organized professional with exceptional attention to detail and strong customer service skills. Working closely with the Fiscal Officer and Accounting Assistant, this position is responsible for the accurate and timely administration of payroll and payroll compliance while also providing operational support to the Business Office through purchasing, accounts payable, banking activities, and financial recordkeeping. The Payroll & Accounting Specialist serves as a key resource for employees and supervisors regarding payroll and benefits and contributes to the efficient operation of the Library's financial services.

Southwest Public Libraries offers a comprehensive benefit plan that supports a holistic approach to employee wellness. This includes medical, dental and vision insurance, as well as a variety of life insurance options. In addition to our great insurance benefits, we offer a generous paid time off package. SPL is also a participant in Ohio Public Employees Retirement System (OPERS) and offers other supplemental investment plans to suit your needs.

• Processes biweekly payroll in accordance with Board-approved wages, policies, and applicable laws, subject to review and final authorization by the Fiscal Officer
• Reviews employee timecards for accuracy and works with supervisors to resolve discrepancies
• Processes payroll-related information for new hires, promotions, transfers, pay adjustments, and separations
• Maintains employee payroll records, tax withholdings, direct deposit information, deductions, and leave balances
• Implements payroll deductions based on benefit enrollment information
• Reconciles payroll deductions to invoices to identify and resolve discrepancies
• Prepares and submits Ohio Public Employees Retirement System reporting and reconciliations
• Assists with year-end payroll processing and verifies employee W-2 information
• Serves as the primary point of contact for employee payroll questions
• Develops and maintains payroll and Business Office procedures, documentation, and training materials
• Assists with accounts payable processing and invoice review
• Assists with purchase order preparation and procurement documentation in compliance with ORC and Library policies
• Receives, inspects, and distributes incoming deliveries and packages for the Library
• Prepares bank deposits and assists with other banking activities
• Assists with monthly and year-end financial reporting as requested
• Provides support during internal and external audits
• Maintains payroll and financial documentation in accordance with the Library’s records retention schedule
• Provides routine support for capital asset administration
• Performs other duties as assigned

Physical Demands:

• Ability to handle items weighing up to 30 pounds
• Ability to use computer and keyboard for extended periods of time.

Minimum Qualifications:

• Associate's Degree in Accounting, Finance, or Business Administration or equivalent experience
• Knowledge of accounting principles and practices
• Governmental accounting and payroll experience preferred
• Ability to establish and maintain effective working relationships with vendors and staff
• Good communication and interpersonal skills

Grove City Library

3959 Broadway
Grove City, OH 43123
(614)-875-6716

Hours

Monday

10:00 AM - 6:00 PM

Tuesday

12:00 PM - 8:00 PM

10:00 AM - 6:00 PM

Thursday

10:00 AM - 6:00 PM

Friday

10:00 AM - 4:00 PM

Saturday

10:00 AM - 4:00 PM

Sunday

Closed

We are currently closed.

Westland Area Library

4740 West Broad Street
Columbus, OH 43228
(614)-878-1301