Payroll Specialist

Baltimore County Public Library; Towson (MD); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Job summary

Baltimore County Public Library is seeking a Payroll Specialist to administer bi-weekly payroll, manage time and attendance, and handle payroll tax reporting with a focus on accuracy and compliance. You will work with county agencies and internal partners to ensure timely payroll processing and data integrity.

The role requires an Associate degree in accounting or related field and 3+ years of payroll experience, preferably in a public sector or nonprofit setting.

Qualifications

• Associate degree or equivalent in accounting/related field is required.
• 3+ years of payroll experience, public sector or nonprofit preferred.
• Strong knowledge of payroll regulations and tax laws.
• Attention to detail and strong organizational skills.

Responsibilities

• Coordinate and process bi-weekly payroll.
• Verify timesheets, leave balances, and payroll deductions.
• Prepare payroll tax filings and W-2s.
• Maintain payroll records including tax withholdings and benefits.
• Ensure compliance with federal/state/local regulations.
• Respond to employee payroll inquiries and assist audits.
• Develop and maintain payroll budgets and reports.
• Collaborate with vendors and other county offices on payroll matters.

Skills

Payroll processing

Time and attendance

Payroll tax reporting

Regulatory compliance

Audit support

Data integrity

Education

Associate degree in Accounting/Business Admin

Job description

At BCPL, staff members have the opportunity to enrich individual lives and build strong communities by delivering exceptional customer experiences, establishing meaningful partnerships, and creating innovative learning spaces. We seek enthusiastic, open-minded, self-motivated individuals who can work well independently and with others. BCPL circulates over 10 million items and provides library services through its 19 branches, 4 mobile library vehicles, and an extensive outreach network. If you are forward thinking and passionate about public service, consider joining BCPL in this position.

Schedule:

This is a full time position working 40 hours a week. All library branch staff may be required to work evenings, Saturdays, and Sundays throughout the year as part of the normal work schedule.

Job Summary:

Under the general direction of the Director of Fiscal Services, the Payroll Specialist performs payroll administration and accounting support functions to ensure the accurate and timely processing of employee payroll . Responsibilities include payroll processing, time and attendance administration, payroll tax reporting, records maintenance, regulatory compliance, budgeting support, audit preparation, and payroll systems administration. The incumbent serves as a primary resource for payroll-related inquiries and works collaboratively with County agencies, vendors, and internal stakeholders to maintain efficient and compliant payroll operations while ensuring the integrity and confidentiality of payroll data.

Essential Functions

• Coordinates and processes bi-weekly payroll
• Verifies timesheets, leave balances, and payroll deductions
• Generates and uploads employee data file to timesheets program
• Manages the processing of attendance transactions for staff
• Maintains and updates employee payroll records, including tax withholdings, direct deposit information, and benefit deductions
• Ensures payroll practices comply with Federal, state, and local regulations
• Prepares and submits payroll tax filings, including W2s, and other payroll related documents
• Generates payroll reports for Fiscal Services, HR and administrative staff
• Responds to employee inquiries regarding payroll, deductions, and leave balances
• Provides documentation and support for audits and financial review
• Maintains regular contact with various offices of the Baltimore County Government including Office of Information and Technology, and Employees Retirement System regarding payroll transactions and general questions
• Works directly with payroll and timesheets vendors for system support and training
• Develops and maintains Fiscal Year budget worksheets for budgetary payroll and personnel analysis
• Prepares and calculates payroll liabilities
• Recommends and implements improvements to payroll systems and workflows
• Ensures data integrity, confidentiality, and security of payroll information
• Other duties as assigned

Job Requirements

• Associate’s degree in Accounting , Business Administration, or related field
• 3 + years of payroll experience, preferably in a public sector or nonprofit environment
• Strong understanding of payroll regulations and tax laws
• Excellent attention to detail and organizational skills

*Applicants for this position will remain in consideration for any Librarian position openings at this location within the next six months and do not need to reapply.*

This position is open until filled.

We have a 14 step pay scale. Internal applicants starting pay varies based on their current step on the salary scale. We also offer, as appropriate, overtime pay, comp. time, and differential pay.

• overtime pay
• comp. time
• differential pay

The Library offers an excellent benefits package that includes pay holidays, 20 vacation days, 15 sick days, and seven personal days per year. In addition the Library also offers health, dental, vision, life, voluntary long-term disability, pension, deferred compensation, an employee assistance program, flex spending, and Commuter Choice parking and transit accounts.

• pay holidays
• 20 vacation days
• 15 sick days
• seven personal days per year
• health
• dental
• vision
• life
• voluntary long-term disability
• pension
• deferred compensation
• an employee assistance program
• flex spending
• Commuter Choice parking and transit accounts