Payroll Analyst (CD) - III/Senior

Hanover County Government; Virginia; On-site; USD 60,000 - 85,000; Full time

Job summary

Hanover County Government is seeking an experienced Payroll Analyst to manage accurate and timely payroll for the School Board Office and related entities, ensuring compliance with payroll regulations. The role requires at least four years of payroll experience, strong analytical and reconciliation skills, and a commitment to high-quality service for Hanover County Public Schools.

The position supports payroll processing, reporting, and new-hire reporting, coordinating with Human Resources on

Qualifications

• High school diploma or equivalent required with a minimum of 3 years of experience plus at least an Intermediate Accounting Course preferred.
• Higher levels on the Career Ladder require additional education and experience.

Responsibilities

• Reviews/verifies input sources and posts payroll related entries.
• Reconciles general ledger accounts associated with payroll processing.
• Prepares, processes and reconciles remittances to agencies/third party vendors for withheld funds.
• Maintains reconciliation and payment of VRS retirement and related benefits.
• Prepares withholding tax reporting including W-2 preparation.
• Works with Human Resources on employee demographic and pay information and timekeeping.

Skills

Payroll processing

Analytical skills

Attention to detail

Communication skills

Education

High school diploma

Intermediate accounting

Job description

Join Hanover County as an experienced Payroll Analyst, primarily focused on processing accurate and timely payroll for the School Board Office while ensuring compliance with applicable payroll regulations and reporting requirements. We’re seeking a detail-oriented payroll professional with at least four years of payroll experience, strong analytical and reconciliation skills, and a commitment to delivering exceptional service and supporting the operations of Hanover County Public Schools.

General Description:

This position performs moderately difficulty and technical tasks related to the timely and accurate processing of payroll operations for the County, School Board, Regional Jail and Regional Library. Duties include payroll processing, new hire reporting, Virginia Retirement System (VRS) reporting, payroll analysis and reconciliation and related work as required.

Organization:

The Payroll Analyst position is part of Hanover County's Career Development Program (CD). The Payroll Analyst Ladder has four (4) levels: Payroll Analyst I, II, III,and Senior. The Payroll Analyst may report to the Payroll Manager or an Accounting Supervisor, and supervises no staff.

Essential Functions:

• Reviews/verifies input sources and posts payroll related entries.
• Ensures accurate calculation of financial input and adjustments.
• Reconciles general ledger accounts associated with payroll processing.
• Prepares, processes and reconciles remittances to appropriate agencies/third party vendors for funds withheld from paychecks including benefits and payroll taxes.
• Maintains reconciliation, reporting and payment of VRS retirement, Hybrid employees, life insurance and optional life insurance premiums.
• Reports new hires to the Virginia New Hire Reporting Center.
• Prepares all withholding tax reporting including W-2 preparation.
• Works closely with Human Resources regarding employee demographic and pay information, benefit deductions, and employee timekeeping.
• Inputs employee tax withholding and direct deposit information into the payroll system.
• Provides general office support and customer service.
• Performs related work as assigned.

Working Conditions:

• Hazards
  • None
• Environment
  • Office
• Physical Effort
  • Minimal
• Exempt or Non-exempt
  • Non-exempt

Knowledge, Skills and Abilities: Requires working knowledge of payroll accounting principles and practices including pertinent federal and state laws, codes and regulations. Must demonstrate the ability to perform mathematical computations with speed and accuracy. Requires good communication skills, both oral and written, and ability to develop and maintain effective working relationship with internal and external customers. Must be able to work independently and be able to prioritize workload in order to meet sensitive deadlines. Experiences with financial systems and proficient with analytical tools and queries required.

Education, Experience and Training:

High school diploma or equivalent required with a minimum of3 years of experience plus at least an Intermediate Accounting Course preferred – OR – Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Higher levels on the Career Ladder require additional education and experience.

Special Conditions:

• Twelve month probationary period
• Criminal Records Check
• Revision Date: February 2020