Payroll Analyst

Department of Transportation; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

City of New York is seeking a Payroll Analyst to research, validate and resolve items on RMDS, PMS, and related payroll reports, ensuring timely payment. You will audit data, confirm retroactive payments and coordinate with payroll staff on daily issues and project work.

Candidates must be permanently serving in Principal Administrative Associate title or reachable on the list. NYC residency is required within 90 days; the agency notes a 55-a Program eligibility and loan forgiveness programs.

Qualifications

• Bachelor's degree and two years of clerical/administrative experience, one year in a supervisory capacity
• Associate degree or 60 semester credits with three years of clerical/administrative experience including one year supervisory experience
• Four-year high school diploma or equivalent with four years of clerical/administrative experience including one year supervisory experience
• Education and/or experience equivalent to (1)-(3), with the one year supervisory experience required

Responsibilities

• Research, evaluate and resolve payroll items on RMDS, PMS, PTAPD160 and PTAPW161; audit reports monthly for anniversary/quarterly payments
• Ensure ATGs and salaries are up to date after title changes; respond to inquiries professionally
• Conduct bi-weekly audit of the 700 report against prior pay cycle as per directives
• Review and audit retroactive details for payment approval; collaborate with Payroll and Personnel on daily issues and project activities

Skills

Excellent written and verbal comms

Expertise in Citywide time and leave

Excellent analytical skills

Education

Bachelor's degree

Associate degree or 60 credits

High school diploma or equivalent

Education/experience equivalent with supervisory experience

Tools

PMS (Payroll Management System)

CHRMS (City HR Management System)

Pi (Payroll Information)

RMDS (Reports Management Distribution System)

Job description

The Payroll Analyst will research, evaluate and resolve outstanding items that appear on the RMDS, PMS, PTAPD160 and PTAPW161 reports; ensure that these reports are reviewed; audit and review pending details and reconciled for payment; research and process ATGs; audit all ATGs payments monthly to prepare for anniversary and/or quarterly payments; ensure employee’s ATGs and salary are up to date once notify of a reported title change; conducts bi-weekly audit of the 700 report against the prior pay cycle report as per the Comptroller’s Directive 13; ensure direct deposit stops and/or reversals are processed promptly; work closely with the payroll staff in reviewing the biweekly 319 report for the release of paper checks; research gross wages from prior pay period and validate for payment; ensures retroactive payments due to collective bargaining agreements are paid after required audits; assist with the preparation of Managerial Lum Sum (MLS); respond to and resolve employees' inquiry on payroll questions in a professional and timely manner; work collaboratively with the Payroll and Personnel areas to implement solutions to day-to-day issues and project activities; review and audit retroactive details and approved for payment.

TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

1. 1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. 2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. 3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
4. 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Preferred Skills

• Excellent written and verbal communication skills
• Expertise in Citywide time and leave rules, policies and procedures
• Excellent analytical skills and the ability to interpret and apply policies as required
• Proficiency in Payroll Management System (PMS), City Human Resource Management System (CHRMS), Payroll Information (Pi) and Reports Management Distribution System (RMDS)

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.