Payroll Analyst

Phyton Talent Advisors; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Phyton Talent Advisors seeks a Payroll Processing and Administration professional to ensure accurate payroll, handle timekeeping, and maintain compliance with university policies and bargaining agreements. You will audit data, process adjustments, and ensure correct wage rates and union provisions.

The role involves collaboration with cross-functional teams, supporting workforce operations, and assisting with payroll system testing and improvements to drive efficiency and accuracy.

Qualifications

• Process and review payroll transactions for accuracy and compliance.
• Audit payroll data including timekeeping, pay codes, earnings, deductions, overtime, and leave.
• Process payroll adjustments, retroactive payments, off-cycle payrolls, and termination pay.
• Apply wage rates, premiums, shift differentials, and union provisions correctly.

Responsibilities

• Monitor and reconcile employee time and attendance records in workforce systems.
• Collaborate with managers to resolve timekeeping discrepancies and ensure scheduling compliance.
• Support scheduling and workforce management through accurate payroll data maintenance.
• Maintain cross-functional knowledge to support payroll across portfolios.

Skills

Payroll processing

Timekeeping

Compliance

Auditing

Customer support

Cross-functional collaboration

UKG/Kronos

Tools

UKG/Kronos

Job description

Payroll Processing and Administration

• Process and review payroll transactions to ensure accuracy, completeness, and compliance with University policies, collective bargaining agreements, and applicable federal, state, and local regulations.
• Audit payroll data, including timekeeping records, pay codes, earnings, deductions, overtime, shift differentials, and leave transactions to ensure payroll accuracy prior to payroll close.
• Process payroll adjustments, retroactive payments, off-cycle payrolls, supplemental earnings, termination pay, and leave payouts.
• Ensure accurate application of wage rates, premiums, shift differentials, and contractual provisions under applicable union agreements, including 32BJ, TWU, and other bargaining units.
• Review payroll exceptions and resolve discrepancies in a timely and accurate manner.

Timekeeping and Workforce Operations

• Monitor and reconcile employee time and attendance records within workforce management systems, including UKG/Kronos and related applications.
• Collaborate with managers and departmental administrators to resolve timekeeping discrepancies and ensure compliance with attendance and scheduling requirements.
• Support scheduling and workforce management initiatives through accurate maintenance of workforce data and payroll records.
• Maintain cross-functional knowledge to support payroll and workforce operations across multiple portfolios and departments.

Compliance, Auditing, and Reporting

• Perform routine payroll audits and validation checks to ensure adherence to internal controls, audit requirements, and regulatory compliance standards.
• Generate, analyze, and distribute payroll reports related to earnings, taxes, leave balances, labor distribution, overtime, and workforce metrics.
• Support internal and external audits by gathering documentation, researching transactions, and responding to audit inquiries.
• Reconcile payroll-related accounts and deductions, including taxes, benefit deductions, retirement contributions, union dues, and garnishments.

Employee and Customer Support

• Serve as a primary point of contact for employee payroll inquiries, providing timely, professional, and customer-focused support.
• Research and resolve payroll-related issues, ensuring clear communication regarding pay calculations, deductions, taxes, and adjustments.
• Collaborating with cross-functional teams (TAM, Employee Services, IT, Labor Relations, etc.) on strategic initiatives.
• Managers/supervisors to address payroll concerns and implement corrective actions when necessary.
• Educate employees and managers on payroll procedures, deadlines, and system requirements.

Systems Support and Continuous Improvement

• Participate in payroll system testing, upgrades, implementations, and maintenance activities involving payroll and workforce management systems.
• Assist with process improvement initiatives designed to enhance payroll accuracy, efficiency, compliance, and customer service.
• Maintain payroll documentation, standard operating procedures (SOPs), and process guides.
• Provide cross-training and backup support for payroll and workforce operations functions to ensure continuity of operations