Payroll Administrator - Madison, WI

WP Beverages Pepsi-Cola

Windsor (CT)

Hybrid

USD 65,000 - 80,000

Full time

3 days ago

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Benefits offered by this job

Generous Paid Time Off

Flexible Spending Accounts

Critical Illness & Accident Coverage

Life Insurance

Short & Long-Term Disability

401(K) with Profit Sharing

Tuition Reimbursement

Paid Holidays

Job summary

WP Beverages is seeking a Payroll Administrator to manage payroll for a multi-state workforce of hourly and salaried employees. You will report to the Payroll Lead and handle timekeeping review, payroll processing, records maintenance, reconciliations, and tax/compliance support.

The role supports a hybrid model with four days onsite and one day remote per week, collaborating with HR, Finance, Benefits, and Operations to ensure accurate, compliant payroll processing and employee administration.

Qualifications

Associate's or bachelor's degree in Accounting, Business Administration, Human Resources, or a related field preferred, along with 2+ years of payroll processing experience.
Multi-state payroll experience is preferred.
Experience with payroll systems, timekeeping systems, and HRIS platforms.
FPC or CPP certification is a plus.
Working knowledge of federal and state wage and hour laws, payroll tax requirements, and payroll compliance regulations.
Proficiency in Excel, including pivot tables and lookup functions.

Responsibilities

Process payroll on a recurring cycle for hourly and salaried employees across multiple states and locations.
Calculate and verify wages, overtime, shift premiums, bonuses, commissions, garnishments, deductions, and benefit withholdings.
Review timekeeping data each cycle, resolve missing punches and exceptions with location supervisors, and confirm hours before payroll close.
Enter and maintain employee payroll records, including new hires, terminations, pay rate changes, tax elections, and direct deposit information.
Complete payroll reconciliations, audit reports, and validation checks each cycle, and correct discrepancies before transmission.
Apply federal, state, and local payroll tax requirements and wage and hour rules to daily processing, escalating questions that fall outside established guidance.
Process garnishment orders, unemployment claims, and employment and wage verification requests within required timeframes.
Support year-end payroll activities, including W-2 preparation, distribution, and corrections, and maintain payroll records in accordance with legal and company retention requirements.

Skills

Attention to detail

Customer-focused

Communication skills

Education

Associate's or Bachelor's degree in Accounting, Business Admin, HR, or related field

Tools

Payroll systems

HRIS platforms

Timekeeping systems

Microsoft Excel

Pivot tables

Lookup functions

Job description

life insurance, parental leave, paid time off, paid holidays, tuition reimbursement, 401(k), profit sharing

JOIN THE TEAM THAT FUELS YOUR FAVORITE BEVERAGES

At WP Beverages, we're more than a manufacturer. We're the force behind some of the most recognized beverage brands in the country, including Pepsi-Cola, Mountain Dew, Lipton Iced Tea, Aquafina, Klarbrunn, Vita Ice, and Bubbl'r.

Unlike many manufacturing organizations focused solely on cost and profit, we take a broader view of success. We are committed to creating long-term shareholder value through operational excellence, innovation, strategic growth, and a culture that values and develops our people.

What We're Looking For

The Payroll Administratoris responsible for processing payroll for a multi-state workforce of hourly and salaried employees. Reporting to the Payroll Lead, this role carries out the day-to-day work of the payroll cycle, including timekeeping review, payroll processing, employee payroll records, reconciliations, and payroll tax and compliance support, and serves as a first point of contact for employees and location leadership on pay-related questions.

Team members enjoy a hybrid work arrangement that balances collaboration and flexibility, working onsite four days per week and remotely one day per week.

Our ideal candidate combines solid technical payroll knowledge with a service-oriented approach and a high degree of accuracy. This individual will work closely with Human Resources, Finance, Benefits, and Operations to ensure payroll and related employee administration processes are accurate, compliant, efficient, and employee-focused.

Payroll Operations & Compliance

Process payroll on a recurring cycle for hourly and salaried employees across multiple states and locations.
Calculate and verify wages, overtime, shift premiums, bonuses, commissions, garnishments, deductions, and benefit withholdings.
Review timekeeping data each cycle, resolve missing punches and exceptions with location supervisors, and confirm hours before payroll close.
Enter and maintain employee payroll records, including new hires, terminations, pay rate changes, tax elections, and direct deposit information.
Complete payroll reconciliations, audit reports, and validation checks each cycle, and correct discrepancies before transmission.
Apply federal, state, and local payroll tax requirements and wage and hour rules to daily processing, escalating questions that fall outside established guidance.
Process garnishment orders, unemployment claims, and employment and wage verification requests within required timeframes.
Support year-end payroll activities, including W-2 preparation, distribution, and corrections, and maintain payroll records in accordance with legal and company retention requirements.

Employee Support & Partnership

Serve as a first point of contact for employee questions regarding pay, deductions, taxes, and time records, responding promptly and professionally.
Research payroll discrepancies, document the cause and resolution, and elevate complex tax and compliance matters to the Payroll Lead.
Partner with Human Resources and Benefits to confirm employee data, status changes, and benefit deductions are reflected accurately in each payroll.
Work with plant and office supervisors on timekeeping practices, pay policy application, and payroll cycle deadlines.
Provide payroll reports and supporting detail to Finance for period-end close and general ledger reconciliation.
Handle compensation and employee information with a high degree of confidentiality.
Participate in special projects and other initiatives that support departmental and organizational objectives.

Systems & Process Support

Use payroll, timekeeping, and HRIS systems to process transactions, maintain accurate configuration data, and produce standard and ad hoc reports.
Follow documented payroll procedures and standard work, and recommend updates when processes or requirements change.
Identify recurring errors and manual steps, and suggest improvements that reduce rework and strengthen controls.
Test system updates, tax table changes, and new pay and deduction codes before they are released into production.
Assist with documentation of payroll procedures, checklists, and process maps.
Stay current on payroll regulations, tax changes, and company policy updates that affect processing.

Qualifications

Associate's or bachelor's degree in Accounting, Business Administration, Human Resources, or a related field preferred, along with 2+ years of payroll processing experience. Multi-state payroll experience is preferred, as is experience supporting hourly manufacturing and salaried employee populations. Candidates should have hands-on experience with payroll systems, timekeeping systems, and HRIS platforms, along with familiarity with payroll tax administration and standard payroll reporting. Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) is a plus.

The successful candidate will have working knowledge of federal and state wage and hour laws, payroll tax requirements, and payroll compliance regulations, along with the ability to process and audit payroll accurately under recurring deadlines. Strong attention to detail and solid reconciliation, organizational, and communication skills are essential, as is proficiency in Microsoft Excel, including pivot tables and lookup functions. The ideal candidate brings a customer-focused approach, sound judgment in handling confidential information, and an interest in improving payroll processes and controls.

What You'll Bring

A commitment to accuracy, compliance, and service excellence.
The ability to build strong relationships across HR, Finance, and Operations.
A proactive approach to solving problems and improving processes.
The ability to work independently through a recurring payroll cycle while knowing when to escape.

Why Join Us?

Join a growing organization where payroll plays a critical role in supporting our employees and business success. This position offers the opportunity to own the day-to-day payroll cycle, contribute to process improvements, and make a meaningful impact across a multi-site manufacturing environment.

Why You'll Love Working Here

We believe in taking care of our people. Here's what you can expect: