Payroll Administrator

Northwest Kidney Centers; Seattle (WA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health coverage

Life insurance

Retirement plans

Paid time off

Paid training

Job summary

Northwest Kidney Centers in Seattle is seeking a Payroll Administrator to manage accurate, on-site payroll for all staff. You will maintain payroll records, verify timesheets, and calculate regular, overtime, and special pay, including deductions and taxes.

Collaborating with HR and Accounting, you will reconcile payroll accounts, support audits, and drive process improvements while upholding strict confidentiality.

Qualifications

• Proven payroll processing experience, including multi-cycle payrolls.
• Experience handling garnishments and deductions per federal/state laws.
• Strong knowledge of payroll taxes, withholding, reporting compliance.
• Experience with employee benefits deductions (medical, retirement, etc.).
• Basic accounting skills for reconciliation and general ledger posting.
• Proficient with payroll software and HRIS; high attention to detail.
• Confidentiality and strong communication skills; healthcare/non-profit experience is a plus.
• Bachelor’s/associate degree in relevant field preferred.

Responsibilities

• Process accurate and timely payroll for all employees, maintaining payroll records and validating timesheets.
• Compute regular, overtime, and special pay in accordance with policies and regulations, including deductions and taxes.
• Respond to employee payroll inquiries in a clear, service-oriented manner; maintain confidentiality.
• Collaborate with Human Resources and Accounting to reconcile payroll accounts and support audits.
• Assist with process improvements and ensure compliance with changing payroll laws.

Skills

Payroll Administration

Garnishments management

Payroll taxes

Employee benefits deductions

Accounting basics

HRIS proficiency

Microsoft Excel

Education

Associate or Bachelor’s degree in Business/Accounting/HR or related field

Tools

Payroll software

Job description

Company Description

Northwest Kidney Centers is a not-for-profit, locally managed organization that provides kidney dialysis, public health education, and supports research into chronic kidney disease. Founded in Seattle in 1962 as the world's first dialysis organization, it now operates 20 clinics across western Washington and partners with hospitals while supporting hundreds of home dialysis users. The organization is the largest dialysis provider in its community, serving about 80 percent of people who need dialysis in the area and consistently outperforming national benchmarks in patient outcomes. Team members help deliver more than 268,000 dialysis treatments per year and contribute to higher life expectancy, better vascular access, fewer hospitalizations, and a transplant rate well above the national average. Employees are supported with a comprehensive benefits package that includes paid training, health coverage, life insurance, retirement plans, and paid time off.

Role Description

The Payroll Administrator is a full-time, on-site role based in Seattle, WA, responsible for processing accurate and timely payroll for all employees. Day-to-day work includes maintaining payroll records, validating timesheets and pay data, and calculating regular, overtime, and special pay in compliance with organizational policies and governing regulations. This role administers payroll-related deductions such as garnishments, benefits contributions, and taxes, while responding to employee payroll inquiries in a clear and service-oriented manner. The Payroll Administrator collaborates with Human Resources and Accounting to reconcile payroll accounts, support audits, and ensure proper reporting. The position also contributes to process improvements, maintains confidentiality of sensitive information, and stays current on changes in payroll laws and regulations.

Qualifications

• Demonstrated proficiency in Payroll Administration, including processing multi-cycle payrolls and maintaining accurate payroll records.
• Experience managing Garnishments and other court-ordered or voluntary deductions in accordance with federal and state requirements.
• Strong understanding of Payroll Taxes, including tax withholding, reporting, and compliance with local, state, and federal regulations.
• Knowledge of Employee Benefits as they relate to payroll, such as medical, dental, retirement plans, and other pre- and post-tax deductions.
• Basic to intermediate Accounting skills for payroll reconciliation, general ledger posting, and supporting financial audits.
• Proficiency with payroll software and HRIS systems; strong Excel and data-entry skills with high attention to detail.
• Excellent organizational, analytical, and communication skills, with the ability to handle confidential information responsibly.
• Prior payroll experience in a healthcare or non-profit environment is beneficial; associate or bachelor's degree in Business, Accounting, HR, or related field preferred.